(SOW) ZOA CPC Emergency Lighting.pdf

Federal Aviation Administration

Western Service Area

OAKLAND ARTCC (ZOA)

REPLACE CPC VAULT EMERGENCY

LIGHTING SYSTEM CONTROL MODULE

AND BATTERIES

JCN 24004057 (BIL)

STATEMENT OF WORK

July 2024

Oakland District Oakland ARTCC Automation SSC

Oakland ARTCC Environmental SSC

1 GENERAL INFORMATION

1.1 Project Location

Oakland ARTCC (ZOA) is an FAA Air Route Traffic Control Center located at 5125 Central Ave, Fremont CA 94536. The center monitors and directs en-route air traffic in Northern California and part of Nevada air spaces. It is operating 24 hours a day and 7 days a week. Work under this project is procured and managed by the Federal Aviation Administration (FAA).

1.2 Project Contacts

Site Contacts: Jason Lai, ZOA Environmental SSC Manager

Felix Hernandez, ZOA Environmental SSC Coordinator

510 745-3605 501 745- 3392

Facility Manager: Rafael Colon-Alma, Oakland District Facility Manager 510 745-3661

DPC:

Contracting Officer:

COR

Greg Massoud, Oakland District Project Coordinator

TBA

TBA

916 261-5493

2 SUMMARY OF WORK

Furnish all labor, equipment, materials, and supervision for the demolition and installation associated with the scope of work described herein within the facility. The facility is comprised of a main building complex and several detached support facilities. Work covered under this contract is located in Room 120, CPC Vault ELM3 of the facility. The project’s major discipline is electrical-related.

Basic work components are summarized as follow. Refer to attached drawings for details and locations of works.

1. Remove and dispose of the existing CPC Vault Emergency Lighting System Control Module.

2. Remove and dispose of existing 12 V Batteries – 40 Each

3. Install new CPC Vault Emergency Lighting System Control Module

4. Install new 12V Batteries – 40 Each

5. Test the operation of the CPC Vault Emergency Lighting to ensure proper operation and acceptability to the

Site Contacts and COR.

No government-furnished material will be provided. FAA will not perform any portion of work under this contract, including installation of contractor-furnished product/materials.

Work shall not start before issuance of the Notice to Proceed (NTP) by the Contracting Officer. All work shall be completed within the performance period as defined in the Contract Award.

3 GENERAL REQUIREMENTS

3.1 General

3.1.1 Access

Access to the site will be via a pre-determined route identified and agreed upon at the pre-construction conference. Attend site visit to investigate access, site and building conditions before submitting proposal for bid.

3.1.2 Transportation and Equipment

Contractor is responsible for equipment operation and safety of transportation, including materials and waste transport, maintain adequate insurance policy for vehicular operation to, from and on site.

3.1.3 Meetings

1. Coordinate and attend pre-construction meeting before start construction. Time and location specified by COR. Requirements for material disposal, security and safety will be discussed. Use of facility restrooms, water, and power will also be discussed. Compliance with these procedures while on site is mandatory.

2. Conduct pre-activity meeting with the site contacts and COR before major activities.

3. Daily toolbox meetings.

3.1.4 Reports

1. Provide copy or access upon request by COR to daily logs, diaries, and weekly reports.

2. Accident/incident reports to COR in timely manner.

3. Manufacturer inspection report if applicable.

3.1.5 Permits and Fees

1. Contractor shall abide by all requirements dictated by the city, state, federal, airport authority or municipality for such permits without any additional cost to the government.

2. Contractor shall obtain and pay fees for permits, inspections, licenses, or certificates required by

Federal, State and City/Town officials as necessary to perform the work, prior to starting construction, and in a timely manner to avoid delays in starting the job.

3. Contractor shall submit evidence that they have obtained all required permits, inspections, licenses, and/or certificates.

3.1.6 Codes and Regulations

The Contractor shall comply with local and other codes and standards. Where the requirements of the specifications and drawings exceed those of the local or other codes, the Contractor shall comply with the requirements of the specifications and drawings.

3.1.7 Work Hours and Restrictions

1. On-Site Work Hours:

a. Limit work in the Facility to normal business working hours between 6:00 AM and 4:30 PM, Monday through Friday, unless coordinated with COR in advance.

b. No work will take place on federal holidays without prior approval by the COR.

c. Weekend work and overtime is not authorized, except as otherwise noted, without approval by the

COR.

d. Shutdowns and cutovers of environmental, utility, and electrical systems impacting facility operations shall be accomplished between the hours of 10 p.m. and 6 a.m.

e. No work shall be scheduled or take place during the week of and the weekend preceding and following the Thanksgiving, Christmas, and New Year Holidays. Only emergency work to restore critical services to the facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration.

2. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated: Notify the COR not less than ten (10) working days in advance of proposed shutdowns and cutovers of electrical systems. Note, all advanced installation for temporary systems shall be completed prior to schedule shutdown and/or cutover to minimize the duration of the shutdown.

3.2 Security

The following security regulations apply to all construction contractors, subcontractors, delivery crews and otherwise.

3.2.1 General Security

1. FAA provides access and escort during work hours. Site is locked off hours. Contractors shall not enter areas, buildings and spaces that are not part of the required works. Coordinate with FAA if such a need arises. Contractors shall avoid interference with FAA facility operations. Report to COR and stop operation immediately if such incident occurs.

2. All employees are subject to vehicle and on-person search. All persons entering or delivering to this federal facility must have valid government issued identification.

3. Persons entering on to FAA property are prohibited from having on their person or in their vehicle the following:

a. Liquor-opened or sealed.

b. Illegal drugs, contraband, or paraphernalia (pipes, holders, etc.)

c. Firearms or parts thereof to include empty gun shells.

4. Secured Facility entrances and doors shall not be left unsecured or left unattended for any kind of reason.

3.2.2 Badging

1. Badge must be worn at all times while on FAA property, on an outside garment and readily visible to other personnel.

2. Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request

FAA Identification Media Badge. The contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP). Minimum two badged personnel required for access and escorting purposes.

3. The badging process takes approximately 30 days to complete. Contact CO for current process and requirements.

3.2.3 Escorting

1. Temporary red badge or "visitor" employees must be escorted at all times while on FAA site.

2. Contractor personnel with a “PIV badge” shall escort the visitor at all times while on site. FAA employees will not escort contractor employees except when it is coordinated and approved by the COR. Escorts shall keep visitor employees within sight.

3.3 Project Coordination

3.3.1 Pre-award Coordination

All project coordination must be facilitated through FAA Contracting Officer. These include all correspondences during solicitation process such as site visit scheduling, contractual and technical questions and answers, bid proposal, and award acceptance.

3.3.2 Post-award Coordination

1. FAA Contracting Officer (CO) will designate a Contracting Officer’s Representative (COR) for the project.

COR is the sole point of contact for coordination; clarify contractual, construction and technical issues;

review and approve of submittals, conduct inspections and acceptance of deliverables. Contractor shall coordinate all construction activities with the FAA through the COR.

a. In absence of a designated COR and under direction from the CO, pre-construction submittals may be sent to and reviewed by the FAA Site Contacts.

2. All work which affects the facility shall be coordinated and approved by FAA personnel through the COR at least forty-eight (48) hours in advance of the scheduled work. Failure to notify and obtain the necessary approval may result in a rescheduling of the work.

3. Correspondence: All correspondence must be addressed and delivered electronically to the Contracting Officer and the COR. The Contractor will be required to coordinate all power and utility shutdowns of existing facilities with the FAA, through the COR, seventy-two (72) hours in advance. Each shutdown shall be limited and off- peak hours shall be required for testing or power shutdowns, with the facility placed back in service at the end of the workday, or as stipulated by the FAA.

4. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without prior coordination with the COR.

5. Notify Owner not less than 10 workdays in advance of activities that will affect Owner's operations.

3.4 Health and Safety

OSHA and FAA safety standards will be enforced. Contractor shall, at a minimum, provide:

3.4.1 Safety Plan

Submit a Safety Plan with the purpose of maintaining a safe working environment for construction workers employed on site. The safety plan shall require a statement that the current Occupation Safety and Health Act (OSHA) regulations on safety in the construction industry, OSHA Title 29, Part 1910 and Part 1926, as well as FAA safety regulations are followed. The plan will be used by the COR to ensure that the work is accomplished in accordance with accepted safety practices.

3.4.2 Trained Personnel

Personnel shall be properly trained in the usage of all equipment for which they will be required to use during the Contract. The COR may request documentation or other evidence of training at any time.

Personnel without adequate training will be prohibited from using such equipment.

3.4.3 Lock Out / Tag Out

Contractor shall employ and detail lock-out / tag-out procedures to employees working with and around electrical systems. When accessing an electrical panel, a FAA technician must be present prior to interrupting and energizing the breakers.

3.4.4 Material Safety Data Sheets

Contractor shall have Material Safety Data Sheets (MSDS) conforming to Federal Standard 313A, written by the manufacturer, for all materials containing chemicals or other substances which may pose a hazard. One

(1) copy of each MSDS shall be submitted to the COR and one (1) copy of each MSDS shall be kept on file at the job site at all times. The Contractor and subcontractors will be prohibited from handling any material which does not have an applicable MSDS on file at the site until such MSDS arrives on site.

3.4.5 Safety Equipment

Contractor shall provide safety equipment including, but not limited to, a Red Cross approved First-Aid kit and the appropriate number of annually inspected, charged fire extinguishers with the proper NFPA rating.

3.4.6 HAZCOM Program

Contractor shall have a hazard communications (HAZCOM) program. The Contractor and each subcontractor shall submit a copy of their HAZCOM program as well as a copy of their current OSHA 200 form, if requested.

3.4.7 Work Practices

Although OSHA regulations and the Contractor's Safety Plan will usually apply, the COR may consider certain work practices to be unsafe in accordance with Public Law 91-596, Part 5a and 5b. The COR may stop any operation which is in violation of the OSHA standards or fails to comply with the safety plan or other safe work practices.

3.4.8 Designated Foreman

When any construction activity is conducted at the site, the presence of a designated, competent contractor’s foreman is required at the job site. The foreman must be qualified and capable of organizing and coordinating all activities of the Contractor and his subcontractors and keeping a safe job site.

3.4.9 Work Force

The Contractor shall, at all times, when construction activities are conducted, have a substantial number of workers for each task to proceed expeditiously and without generating delay, for lack of manpower.

3.5 Temporary Facility and House Keeping

3.5.1 Temporary Facility

1. Do not disturb portions of the site beyond the areas in which work is required.

2. Provide and maintain temporary office (if desired), storages, worker refuses, dumpster or trash receptacles, and portable toilets for the entire project duration. Coordinate with FAA for parking, layout and locations of storages, equipment, and staging area.

3. Secure all necessary clearances for storage areas on site, including any time limitations upon the use of such areas. The storage and protection of Contractor material shall be the sole responsibility of the Contractor. The Contractor shall provide at his/her own expense all fencing, shelters and security personnel as may be necessary for the protection of the material and equipment.

4. All material deliveries made under this contract shall be arranged for delivery to the Contractor's material staging area. This area shall be located as determined at the pre-construction meeting.

3.5.2 Housekeeping and Waste Disposal

1. Provide on-site containers for the collection of construction waste materials, debris and rubbish and their daily removal from the site. The work site shall be kept clean and orderly during the progress of work.

2. Any spillage on access and haul routes shall be cleaned up immediately. All spoil, waste and debris removed from the work site and not specified for reuse or identified as salvageable items, or identified as contaminated contents shall be disposed of offsite in areas authorized by the applicable County, State and/or Local agencies and in accordance with current rules and regulations governing the disposal of such waste.

3. Contractor, at no additional cost to the government, shall pay disposal fees and miscellaneous charges.

Copies of all documentation of the disposal of any fuel or hazardous wastes will be submitted to the

COR.

4. Keep driveways and entrances serving the premises clear and available to the Government, the Government’s employees, and emergency vehicles at all time. Do not use these areas for parking or storage of materials. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3.5.3 Operation of Existing Building

Maintain the existing building in a watertight condition throughout the construction period. Repair damage caused by construction operations. Take all precautions necessary to protect the building during the construction period.

3.6 Request for Information Procedure

1. All questionnaires and requests for information (RFI) must be in writing. Contractors shall receive FAA’s responses and/or answers in writing.

2. Pre-award correspondence: Coordinate questionnaires and RFI through FAA CO.

Answers are considered part of the contract and contractor’s pricing proposal.

3. Post award RFI must be numbered sequentially for tracking purpose.

4. Between award and construction: coordinate questionnaires and RFI through FAA Site

Contacts.

5. Construction onward: coordinate questionnaires and RFI through FAA COR designated by CO.

3.7 Submittal Procedures

3.7.1 Procedure

1. Submittals must be provided by the Contractor for review and approval prior to, during, and after construction. The Contractor is responsible for the adequacy of submittals for compliance with the Contract.

2. Each submittal must include a cover sheet with company’s letter head, transaction number, sequential submittal number, title and description, and date.

3. Contractor shall receive FAA’s review in writing with an approval status as follow.

a. A: approved as submitted. Contractor may proceed with material/equipment purchase and/or activity.

b. B: approved as noted. Same effect as A but contractor must comply with reviewer’s notes. Re- submittal is not required.

c. C: revise and resubmit.

d. D: rejected. New product, material, procedure, etc. must be submitted.

e. E: not applicable nor required under contract. No action needed.

4. Due date for review is 15 days. Extension, if needed, shall be notified to contractor in writing before the due date.

3.7.2 Submittal Registry

Submit the following to COR for approval before material acquisition or proceeding to activities.

1. Safety and Health Plan per 3.4.1.

2. Project Schedules: within five (5) calendar days from date of award of contract. The schedule shall show the order in which the Contractor proposes to carry out the project, including dates from start to completion with time frame procurement of materials, equipment, and major activities.

3. Product Data: for each of the products and equipment listed in Section 4, provide a separate submittal to the FAA for approval according to 3.6.1, before facilitate purchase order.

Submittals are required for any new material that will be installed as a part of this project that has not been specifically listed as approved for use.

4. MSDS per 3.4.4

5. Daily list of contractors’ personnel on site during construction.

6. Warranty: Provide warranties per industrial standards to include equipment and installation quality from manufacturer and installation contractors. Documentation for the warranties shall be provided to the government upon completion of the project.

7. Certified payroll records, periodically or at the end of project, depending on project duration.

8. Other submittals may be added if deem necessary for safety, quality, etc. during the course of the project.

3.8 Project Modifications

3.8.1 Conflict Resolution

The Contractor shall meet standards, specifications, and drawings as specified herein. The specifications and drawings shall rule in all cases. Specifications shall govern over drawings. If any conflict should exist between site drawings (location-specific drawings) and standard drawings (drawings not referring to a particular location), the site drawings shall govern. In the event of dimensional discrepancies or omissions, contractor shall field verify and correct the information, and notify the COR.

3.8.2 Modifications

When changes occur that impact cost, significant schedule delay, and/or quality of material and installation delivery, discuss with COR before submitting proposed modifications. Do not commence works in the proposed modifications until approved by FAA CO.

3.8.3 Stop Work Orders

When the Contractor or subcontractors are notified by the COR of any non-compliance with the provisions of the contract and the action(s) to be taken, the Contractor shall correct the unsafe or unhealthy condition. Life threatening or other serious violations shall be corrected immediately. Non-serious violations shall be corrected within 24 hours of the non-compliance notice. The COR may stop the work with a “stop work order” if the Contractor fails to comply promptly with all or any part of the work being performed. When, in the opinion of the COR, satisfactory corrective action has been taken to correct the unsafe and unhealthy condition, the Contractor may resume work. The Contractor shall not be allowed any extension of time or compensation for damages by reason of or in connection with such work stoppage.

3.9 Inspection

3.9.1 Access for Inspection

1. The Contractor shall allow the COR complete access to all portions of the work. Portions of the work buried, enclosed, or disguised, shall be inspected by the COR before being obscured by the next operation. In all cases, the COR shall be informed accordingly and given access to the work. Work obscured before inspection and acceptance by the COR, may, at the option of the COR be opened for inspection at no additional cost to Government.

2. The COR will inspect all work in progress up to completion and final Contractor’s Acceptance Inspection (CAI) including all materials, tools, and equipment. Such inspection may extend to all or a part of the work for the preparation, fabrication, or manufacture of the materials to be used. The COR will notify the Contractor of any non-compliance with the contract specifications and/or drawings and may reject workmanship or materials accordingly.

3.9.2 Contractor's Acceptance Inspection (CAI)

After substantial completion of all the Contractor's work, a CAI will be conducted between the Contractor and Government. The COR will review the contract documents and verify that the Contractor has completed all required work. If work remains to be completed, an itemized list will be prepared, and the contractor at no additional cost to the Government shall complete the remaining tasks correctly. A Joint Acceptance Inspection (JAI) requires FAA personnel to be present. It may be held concurrently with the CAI.

3.10 Closeout

3.10.1 Site Restoration

1. Repair damages of any portion of the facility to its original condition caused by construction operations.

2. Repair damages on access road caused by contractors’ use from transporting materials, wastes and equipment that alter safety/future usage of road from its original conditions.

3. Clean up and restore the site grounds to its original condition after the work has been performed.

3.10.2 Substantial Completion Procedures

1. Submittals Prior to Substantial Completion: complete the following a minimum of 10 days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.

a. Submit closeout submittals including project record documents, operation and maintenance manuals and similar final record information.

b. Submit closeout submittals specified in individual Sections, including specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

c. Submit maintenance material submittals including tools, spare parts, extra materials, and similar items, and deliver to location designated by COR. Label with manufacturer's name and model number.

2. Coordinate with COR for final Contractor Acceptance Inspection as described in Paragraph 3.8.2.

3.10.3 Documentation

1. Submit all documentation Operation Maintenance Manual and Warranty.

2. Submit certified payroll records with final payment application.

4 PRODUCT AND INSTALLATION REQUIREMENTS

4.1 Scope and Quantity Verifications

4.1.1 Site Visit

A pre-proposal (bid) site walk is highly recommended. Contractors are encouraged to ask questions regarding existing conditions, quantities of materials, and amount of work required.

Questions asked at the site visit will not be answered verbally. Questions and their applicable answers will be posted on a formal amendment and incorporated into the Request for Offers.

Timeline for procurement events can be found in the Solicitation Announcement.

4.1.2 Site Condition and Quantity

The contractor is responsible for ensuring that their offer reflects all work and time required to accomplish this project. The dimensions, measurements, and quantities of materials if listed herein are estimated and are presented to give the contractor an idea of the total scope of work.

4.2 Installation of CPC Vault Emergency Lighting System Control Module and Batteries

4.2.1 General

1. Work Location: In the Oakland ARTCC Room 120, CPC Vault ELM3 (Drawing Attached).

2. Submittal: Submit product specification for the following.

a. New CPC Vault Emergency Lighting System Control Module Phillips Synthesis CHT Series 1.5KW – 3KW (Photo Attached).

b. New CPC Vault Emergency Lighting System 12 V batteries (Werker High Rate Sealed Non-Spillable Lead Acid Battery, 370 WPC@ 15 MIN Rate to 1.67 VPC (Photos Attached)

3. Substitution is allowed if preferred product is no longer available. Proposed product must meet or exceed the preferred product’s specification. Submit the substitution product for approval before ordering.

4. Demolition:

a. Coordinate with COR and Site Contacts for a shutdown of the existing CPC Vault Emergency

Lighting System.

b. Remove and dispose of existing CPC Emergency Lighting System Control Module and the

40 – 12 V Batteries in a safe and orderly manner.

c. Keep the disturbance of the Area surrounding Room 120 to a minimum.

5. Installation:

a. Test and assure the existing electrical wiring for the equipment to be installed is adequate and working properly prior to installation. Replace as needed.

b. Install the New CPC Vault Emergency Lighting System Control Module and the 40 – 12V

Batteries and test for acceptable operation of the system once completed.

c. Clean up and restore work areas in a professional manner.

d. Coordinate with COR for restoring services to Room 120 CPC Vault ELM3 Area.

4.2.2 Products

1. Preferred product: (Phillips Synthesis CHT Series 1.5KW – 3KW Control Module and Werker

High Rate Sealed Non-Spillable Lead Acid Battery, 370WPC @ 15 MIN RATE to 1.67

VPC.

4.3 Applicable Orders, Standards and Specifications

The following codes and standards contain provisions that constitute provisions of this Document. At the time of publication, the editions indicated were valid. All codes and standards are subject to revision; parties to agreements based on this Document shall apply the most recent editions of the code’s standards indicated. All Personnel involved with the design or installation of LED Lighting at ZOA ARTCC must have access to the following documents. All equipment, construction practices, design principles and installations must conform to the latest version of any or all of the following standards and codes, published by the following organizations, where applicable.

1. FAA-C-1217h Change 2 Electrical Work, Premises Wiring

2. FAA-STD-019f Change 3 Lightning and Surge Protection, Grounding and Shielding Requirements for Facilities and Electronic Equipment

3. National Electrical Safety Code (NESC)

4. NFPA 110 Standard for Emergency and Standby Power Systems

END OF STATEMENT OF WORK

PHOTOS

Werker High Rate Sealed Non-Spillable Lead Acid Battery

Battery Rack

CPC Vault Emergency Lighting System Cabinet

Control Module

DRAWINGS

Project Location

Vicinity Map

Oakland ARTCC