SOW Walking path.docx

OHIO DEPARTMENT OF VETERANS SERVICES

Executive Summary The Ohio Veterans Home-Georgetown is seeking bid for resurfacing and replacing culvert of the walking path, located at 2003 Veterans Blvd. Georgetown OH 45121. Approximately 3800 linear feet by 10 feet wide. All work performed by the Contractor shall be of the highest quality and meet or exceed accepted industry standards.

Standard Terms and Conditions State of Ohio Terms and Conditions will apply to this solicitation.

Mandatory Site Visit A mandatory site visit will be held at the Location to survey the facility and discuss the requirements of Solicitation. The site visit will commence promptly on the date and time listed below, barring an unforeseen circumstance that results in a delay of the site visit. Attendance will be taken. The state will not be responsible to an Offeror for their failure to obtain information discussed during the site visit due to their arriving after the site visit has convened.

Offerors who fail to attend the mandatory site visit may be deemed non-responsive.

10:00 AM, 12/17/24

Georgetown, OH 45121 Main Entrance

Scope of Work

SERVICE REQUIREMENTS

Hours of Operations

1) OVH main operating hours are Monday through Friday between the hours of 6:30AM and 4:00PM, excluding state observed holidays. Services shall be performed outside normal hours of operation to minimize interruption of services at the site during this project.

2) Awarded vendor shall provide a minimum of seven (7) days’ notice of intent to commence work at each individual site.

Expectations

1) All service work will meet and/or exceed manufacturer/industry standards.

2) Permits and licenses of any nature, necessary for any and all work, shall be secured and paid for by the contractor.

3) Contractor will at all times in the performance of this work exercise due care and caution for the safety and welfare of the workmen employed on the job, the Ohio Veterans Home employees, residents and property.

4) Contractor shall perform work so as not to adversely affect the performance of the building, or cause the existing structure to become unsafe, or to cause an increase in building maintenance to existing building members and systems.

5) Contractor shall conduct operations and the removal of debris to ensure minimum interference with adjacent occupied areas and building operations. Contractor shall not close and/or obstruct egress to emergency exits without prior written notice to and written approval from the Safety and Health Program Consultant or designee.

6) Contractor shall not disable or disrupt building fire or life safety systems without prior written notice to and written approval from the Safety and Health Program Consultant or designee.

7) The contractor will be responsible to repair any and all damage, caused by contractor, to the Ohio Veterans Home property and grounds.

8) Contractor will provide itemized list with breakdown of materials and labor with hours and cost for the project.

9) Contractor shall provide full list of subcontractors.

10) All work shall be performed by qualified personnel. Qualifications shall be presented upon request.

11) The Contractor and its personnel shall follow all DVS security check-in procedures upon arrival and while at the facility. The procedure for check-in will be confirmed by the designated DVS representative after award of the contract.

12) All Contractor scheduled services must be done at times approved by the appropriate DVS site representative. All service activities should be performed during regular business hours unless the particular service request requires otherwise.

13) Any Contractor awarded an agreement or contract arising from this solicitation shall provide a minimum of seven (7) days’ notice of intent to commence work at each site.

14) Contractors must provide sanitary facilities for their employees, if applicable.

15) Prevailing wage requirements are not associated with this solicitation.

Site Preparation

1) All debris and dirt shall be removed from the area to be seal coated. This may be achieved with any of the following methods: wire brooms, blowers, vacuums, sweepers and /or pressure washers. The surface to be coated shall be free of all dirt and debris.

2) Adjacent non-asphalt surfaces including, but not limited to the list below shall be protected from the applied product. Any physical protection shall be removed by the awarded vendor(s) upon completion of the work.

a) Manhole Covers

b) Catch Basin Grates

c) Adjacent Concrete Surfaces

d) Wood Structures

e) Lawns

Guarantee of Workmanship

1) The contactor shall guarantee its workmanship and materials for a period of one (1) year from the date of acceptance by the facility and shall promptly remedy, at the contractor’s expense, all defects due thereto which becomes evident during the guarantee period and pay all expenses for any damages to other systems or structures resulting from work the awarded contractor performed.

Housekeeping

1) The awarded vendor(s) shall maintain good housekeeping conditions at all times. Regular and routine clean up from projects shall be all inclusive of areas where work was performed and shall be returned to conditions equal to or better than they were initially received by the vendor.

2) WASTE MATERIAL: Waste materials shall be collected and properly disposed of by the Contractor in accordance with local and state regulations.

3) Extreme care shall be exercised during the progress of the work to prevent damage to the adjacent grounds, shrubs, trees, buildings, walks, roads, tunnels, etc. All damages to the property resulting from the actions or neglect of the Contractor or his employees shall be repaired by the Contractor at his expense to the satisfaction of the Owner of the damaged property.

4) In case of accidental spill, contain the sealer; prevent surface runoff from entering any drainage system or pond; dispose of spilled materials in accordance with local, state and federal regulations.

Temporary Safety Barricades

1) The Contractor shall take every reasonable precaution to prevent injury to the public. Contractor shall erect temporary barricades where required to prevent entry of unauthorized personnel

2) Barricades shall be maintained in good condition by the Contractor throughout the work at each site where required. Barricades may have one substantial opening when the work is in progress and the contractor has workers at the site, but they shall be completely intact during non-working hours.

3) Where barricades are placed across walks or roads, such barricades shall be lighted during the hours of darkness using battery powered lights furnished by the Contractor.

4) Barricades shall be removed by the Contractor upon completion of the work.

Data Safety Sheets

1) In accordance with OSHA 29 CFR 1910.1200 Hazard Communication Standard a chemical inventory listing all products used, manufacturers name, and copies of Material Safety Data Sheets/Safety Data Sheets (MSDS/SDS) used in performing work outlined in these specifications shall be submitted to the District Designated Representative prior to using the chemical or product. All chemical product containers must be properly labeled.

Personal Protective Equipment

1) The Vendor shall provide and utilize Personal Protective Equipment (PPE) for their employees at all times as appropriate. PPE includes but is not limited to substantial footwear, eye and face protection, hearing protection, and gloves.

Terms of Contract

1) Any subsequent agreements or contracts arising from this solicitation shall begin on January 1, 2025 or receipt of a valid State of Ohio purchase order, whichever is the latter and the term of the contract shall be until June 30, 2025 unless it is terminated earlier. All work should be performed before June 30, 2025.

2) DVS may not enter into any contract that creates financial obligations for the Department beyond the current biennium. Thus, this contract shall not be automatically renewed and, if it has not already terminated or been extended pursuant to above, it shall terminate on June 30, 2025.

3) Terms and conditions may be added, modified, and deleted upon mutual agreement between agents of DVS and the Contractor provided that such terms and conditions remain within the scope and original intent of the Solicitation. Said terms and conditions may include, but are not limited to, additions or deletions of service levels and/or commodities and/or increases or decreases in the time limits for an existing contract. Any and all modifications must be expressed in writing through a Memorandum of Understanding and executed by authorized agents of DVS and the Contractor prior to the enactment of such modifications.

Bid Submissions

1) Contractor shall complete the item grid cost in OhioBuys.

2) Contractor shall fill out and return the following forms with their bid.

a. The Certification Statements Form if seeking any supplier preference.

b. Contractor Information Form, if applicable

c. Affirmation and Disclosure Form, if applicable

Bid Submissions received without the attached documents may be deemed non-responsive.