SOW VSS- USCG Base Seattle.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

COAST GUARD BASE SEATTLE

STATEMENT OF WORK (SOW)

GENERAL.

1.0 INTRODUCTION

The United States Coast Guard (USCG) is procuring an indoor/outdoor security system to include cameras, software, hardware, installation and onsite training for users onboard USCG Base Seattle. A minimum warranty of one year shall be provided by the awarded company. This expressly warrants that all consumer products will, for a period of one year after the commencement date of this warranty, be free from defects resulting from noncompliance with the generally accepted standards in the state in which the facility is located, that assure quality of materials and workmanship. The facility is located in Seattle, WA situated on waterfront property, approximately in downtown Seattle. Comment by Stamos, Deno Anthony CIV USCG BASE KETCHIKAN (USA): How long of a WARRANTY is required. Be specific

2.0 SCOPE

2.1 Summary. The Contractor shall provide all labor, tools, materials, transportation, equipment, supervision and personnel to install camera security system, provide cameras, monitors, control centers, software, hardware warrantee and onsite training for CG personnel. The Contractor shall execute activities and tasks consistent with the performance standards and specifications.

2.3.1 Personal Protective Equipment. The Contractor shall provide the appropriate Personal Protective Equipment (PPE) as required by Federal, State, and local laws and regulations at no expense to the employee. The Contractor shall ensure that personnel properly use required PPE. The Contractor shall train his personnel on the use and limitations of PPE. The Contractor is responsible to provide safety training mandated by OSHA or other referenced instructions pertaining to the safety program.

2.3.2 Safety Compliance. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions when required. The COR or designated representative may perform no-notice inspections of a Contractor worksite. The Contracting Officer, KO, or designated representative has the authority to issue a stop work order to the Contractor for imminent danger situations.

2.3.3 Safety Inspections. The Contractor shall ensure that work practices comply with applicable Federal and State OSHA standards. The Contractor shall operate an occupational safety and health program to prevent accidents to his or her employees, the public, and Government personnel. Government personnel may inspect the Contractor’s workspace periodically for Environmental, Occupational, and Safety violations. Abatement of violations will be the responsibility of the Contractor or the Government, as determined by the KO or designated representative. The Contractor shall escort these inspectors while they are in Contractor facilities. The Contractor shall provide information to the inspecting agency if a complaint is filed. Fines levied on the Contractor by Federal, State, or county offices due to environmental, safety, and health violations shall be paid by the Contractor within the timeframe allotted by the authority assessing the fine or, in cases where a deadline is not given, within 30 calendar days.

2.3.4 Mishaps. The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease, verbally to the COR or designated representative immediately after the occurrence and in writing, within 12 hours after the occurrence. The Contractor shall notify OSHA when one or more of their employees are seriously injured and shall be responsible for the costs associated with workman’s compensation programs, forms and reports.

2.3.5 Liability of Damages. The contractor shall be liable for all damages to Government equipment and property when such damage is due to the fault or negligence of the contractor. The contractor shall be responsible for all damages or injury to persons that occur as a result of the contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect the job site, their workers, the public and the property of others.

2.4 Security Requirements. Due to heightened security at USCG Facilities, all contractor employees performing task related to the scope of this work while onboard shall carry proper identification, sign in to the CG Base Seattle Visitor Log, and be assigned a unit visitor badge.

3.0 QUALITY OF WORK

3.1 Quality Control. The nature of the work is unsupervised. The Contractor is responsible to monitor the performance and quality of the work.

3.2 Quality Assurance. All services rendered will be subject to Government inspection. The Contractor shall perform or re-perform work which was not performed in a satisfactory manner, as determined by the KO, at the Contractor’s expense. The Coast Guard will use a 100% quality assurance surveillance method. Inspection of work shall be performed periodically while work is being performed and prior to contractor leaving the site. All work shall be completed within 75 business days or less. Comment by Stamos, Deno Anthony CIV USCG BASE KETCHIKAN (USA): ALL WORK SHALL BE COMPLETED WITHN XYZ NUMBER OF BUSINESS DAYS. (BE SPECIFIC)

4.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

4.1 Supervisory Person. The Contractor shall provide a list of Contract Personnel no later than14 days prior to the commencement of work or 14 days prior to the pre-bid site walk, to include full legal names, addresses, telephone numbers for use in the event of an emergency, in addition the list submitted to the government shall also include driver's license/identification card numbers, date of birth and expected on-site duration. As changes occur and additional information becomes available, correct, and change the information contained in previous lists. For any additional personnel identified throughout the performance of this Project, submit the above information a minimum of 7 days prior to the personnel arriving.

4.2 Authority. The Contractor’s supervisor or alternate(s) shall have full legal authority to act for the Contractor on performance matters pertaining to the daily performance of the contract.

4.3 Employee Conduct. The Contractor shall be responsible for, and shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor’s employees shall observe and comply with all applicable local, State, and Federal laws and regulations. The Contractor shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired with final approval by the KO.

5.0 SPECIFIC TASKS

5.1 General: Replace and expand CG Base Seattle Video Surveillance System. Replace and secure wiring throughout system as needed. Install any additional wiring as required. Connect cameras from bldg. 4 to bldg. 10 via Small Form-Factor modules to bypass bldg. 3. Repair or replace 05 Pan,Tilt,Zoom offline cameras connected to network, to operational condition. Install cameras in Building 7, 2nd floor gym area. Add two additional PTZ camera’s to existing poles on Pier 37. Camera’s utilized shall be models: AXIS M4308-PLE, AXIS Q6100-E 60Hz, AXIS Q6135-LE 60 Hz, AXIS Q6225-LE 60 Hz, no other substitutions may be used. Final layout will be determined on site by the contractor and Command Security Officer (CSO).

5.1.1 Install new wiring from bldg. 4 to bldg. 10 as required, that will provide virtual monitoring of the perimeter and interior surveillance. Install SFP modules that will allow downstream camera’s to access system making bldg. 10 the new hub for the system. Final layout will be determined on site by the contractor and CSO. The CSO has 7 days to review and submit back to the contracting office for final determination approval.

5.1.2 There are 05 PTZ camera’s connected to current VSS that are non-operational. Check condition of camera and repair or replace. If replacement is needed, replace with AXIS Q6135-LE 60 Hz in conjunction with AXIS Q6100-E 60Hz. Replace any camera components as required to achieve operational function. Test function of each camera.

5.1.3 Add 03 additional camera’s, AXIS M4308-PLE to existing system in bldg. 7, 2nd deck. Fiber, power and camera’s exist nearby in the structure. Additional fiber would need to be installed and ran to extend the reach inside the structure to allow gym surveillance. Final layout will be determined on site by the contractor and CSO. The CSO has 7 days to review and submit back to the contracting office for final determination approval.

5.1.4 Add 02 PTZ camera’s, model AXIS Q6225-LE 60 Hz with 02 AXIS Q6100-E 60Hz to existing pole structures on Pier 37. The poles have existing camera’s in place, including fiber and 120v power. PTZ camera’s are new additions, additional hardware or fiber may be required to affix to existing poles.

5.2.2 Contractor will connect all new and existing cameras not getting replaced to the network and ensure functionality.

5.2.3 The Contractor shall ensure NVR can record and store a minimum of 30 days of video footage for all cameras.

5.2.4 The contractor shall test and verify system function and performance in the presence of Security Manager and/or COR.

5.2.7 The contractor is responsible for establishing all hardline connections. If existing conduit is in place, the contractor shall obtain permission from the Contracting Officer prior to utilizing established conduit.

5.3 All wall penetrations shall be returned to their original fire rating using approved and NFPA compliant methods and materials.

5.4 All work will adhere to applicable codes, including NFPA 70 (NEC). (See Enclosure 1) Comment by Stamos, Deno Anthony CIV USCG BASE KETCHIKAN (USA): ENSURE nfpa codes are also included in solicitation docs.

5.5 Responsibility. The Contractor is responsible for verifying all dimensions, connections, and other related information at the job site before commencing with work, this is to include electrical wiring runs and electrical panel availability. If existing conduit is in place, the contractor shall obtain permission from the Contracting Officer prior to utilizing established conduit.

5.5.1 Test and verify system function and performance in presence of POC or COR.

5.6. Work Site(s). The Contractor shall maintain a neat and tidy work site(s) at all time. This SOW includes demolition and removal of the existing camera system resulting in rubbish and debris. Store materials that cannot be removed daily in areas specified by the COR. The Contractor is responsible for proper disposal and any associated fees required for waste disposal.

5.7. Shipping. Any equipment needing to be shipped to Base Seattle will be covered by Contractor. The address is 1519 Alaskan Way S, Seattle, WA 98134 with your company name and name of your employee picking up the equipment. It is the contractor’s responsibility to receive the equipment. Equipment cannot be held in shipping and receiving more than 14 business days. Comment by Stamos, Deno Anthony CIV USCG BASE KETCHIKAN (USA): Ktr is responsible for ALL SHIPPING COSTS

6.0 DELIVERABLES

6.1 Upon completion of the job, the Contractor shall submit the following deliverables:

6.1.1 Complete sets of O&M manuals.

6.1.2 Provide cabling site plan.

6.1.3 Training to USCG security staff on operation of the system.

6.1.4 Warranty documentation.

6.1.5 Section 508 Requirements:

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) (codified at 29 U.S.C. § 794d) requires that when Federal agencies develop, procure, maintain, or use information and communications technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public with disabilities must be afforded access to and use of information and data comparable to that of Federal employees and members of the public without disabilities.

1. All products, platforms and services delivered as part of this work statement that, by definition, are deemed ICT or that contain ICT shall conform to the revised regulatory implementation of Section 508 Standards, which are located at 36 C.F.R. § 1194.1 & Apps. A, C & D, and available at https://www.gpo.gov/fdsys/pkg/CFR-2017-title36-vol3/pdf/CFR-2017-title36-vol3-part1194.pdf. In the revised regulation, ICT replaced the term electronic and information technology (EIT) used in the original 508 standards.

Item that contains Information and Communications Technology (ICT): Security Equipment Applicable Exception: N/A Authorization #: N/A Applicable Functional Performance Criteria: All functional performance criteria in Chapter 3 apply to when using an alternative design or technology that results to achieve substantially equivalent or greater accessibility and usability by individuals with disabilities than would be provided by conformance to one or more of the requirements in Chapters 4 and 5 of the Revised 508 Standards, or when Chapters 4 or 5 do not address one or more functions of ICT.

Applicable 508 requirements for electronic content features and components (including Multi-media (video/audio)): Does not apply Applicable 508 requirements for software features and components: Does not apply Applicable 508 requirements for hardware features and components: All requirements in Chapter 4 apply Applicable 508 requirements for support services and documentation: All requirements in Chapter 6 apply

2. When providing installation, configuration or integration services for ICT, the contractor shall not reduce the original ICT item’s level of Section 508 conformance prior to the services being performed.

3. Contractor personnel shall possess the knowledge, skills and abilities necessary to address the applicable revised Section 508 Standards for each ICT.

4. Exceptions for this work statement have been determined by DHS and only the exceptions described herein may be applied. Any request for additional exceptions shall be sent to the Contracting Officer and a determination will be made according to DHS Directive 139-05, Office of Accessible Systems and Technology, dated November 12, 2018 and DHS Instruction 139-05-001, Managing the Accessible Systems and Technology Program, dated November 20, 2018.

Instructions to Offerors

1. For each commercially available Information and Communications Technology (ICT) item offered through this contract, the Offeror shall provide an Accessibility Conformance Report (ACR). The ACR shall be created using the Voluntary Product Accessibility Template Version 2.0 508 (or later). The template can be found at https://www.itic.org/policy/accessibility/vpat. Each ACR shall be completed in accordance with all the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Work Statement. Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All “Supports”, “Supports with Exceptions”, “Does Not Support”, and “Not Applicable” (N/A) responses must be explained in the remarks/explanations column or through additional narrative. The offeror is cautioned to address each standard individually and with specificity, and to be clear whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. The ACR shall provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

2. For each ICT Item that will be developed, modified, installed, configured, integrated, maintained, or hosted by the contractor pursuant to this contract, the offeror shall provide an acknowledgement of the Section 508 requirements and a detailed explanation of the Offerors plan to ensure conformance with the requirements. The Offeror shall also describe the evaluation methods that will be used to validate for conformance to the Section 508 Standards.

Acceptance Criteria

1. Before accepting items that contain Information and Communications Technology (ICT) that are developed, modified, or configured according to this contract, the government reserves the right to require the contractor to provide the following:

· Accessibility test results based on the required test methods.

· Documentation of features provided to help achieve accessibility and usability for people with disabilities.

· Documentation of core functions that cannot be accessed by persons with disabilities.

· Documentation on how to configure and install the ICT Item to support accessibility.

· Demonstration of the ICT Item’s conformance to the applicable Section 508 Standards, (including the ability of the ICT Item to create electronic content – where applicable).

2. Before accepting ICT required under the contract, the government reserves the right to perform testing on required ICT items to validate the offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the offeror represent a higher level of conformance than what is actually provided to the agency, the government shall, at its option, require the offeror to remediate the item to align with the offeror’s original Section 508 conformance claims prior to acceptance.

7.0 POINTS OF CONTACT

7.1 All contracting questions shall be routed through the COR during the performance of this contract.

7.1.1 Contracting Officer. The USCG’s KO is Michelle Myhra

7.1.2 Contracting Officer’s Representative. The USCG’s COR is Joseph Solden

7.1.3 Technical Representative: MEC Jesse Knee

7.2 Government Purchasing Agent (GPA).