SOW Utilities for Trailer Connections.docx

Statement of Work Roseburg National Cemetery 913 NW Garden Valley Boulevard Roseburg, Oregon 97471

BACKGROUND INFORMATION

A new trailer was installed at the Roseburg National Cemetery to provide additional office space for employees. The Roseburg National Cemetery Utilities for Trailer Project will provide electrical and telecommunications services to the building by installing new conduits and cables from the Mechanical and IT rooms in the Administration Building to the trailer (Figure 1).

SCHEDULE OF SERVICES

Furnish and Install Electrical, Water, Sewage and Telecommunications Conduits, Cables, Hardware, and Equipment.

Job

Excavate, Compact, and Backfill Trench. Replace Concrete Pavement and Rebar.

Job

Total Price

STATEMENT OF WORK

GENERAL STATEMENT OF WORK:

The VA National Cemetery Administration seeks to procure a qualified Contractor to complete all activities associated with the open trench installation of approximately two hundred and seventy-five (275) linear feet of underground electrical and telecommunication conduits and cables, approximately two hundred and thirty-one (231) linear feet of underground sewage line, and approximately two hundred and seventy-five (275) linear feet of underground water line.

The Contractor shall furnish all labor, materials, equipment, tools, supplies, testing, and supervision to provide water, sewage, electrical and telecommunication services to the trailer at the Roseburg National Cemetery, located in Roseburg, Oregon. Work includes, but is not limited to, connecting water and sewage lines to trailer and connecting cables to existing panels in the Administration Building’s Mechanical and IT Rooms, installing cables and conduits from the panels to the trailer, saw cutting concrete and rebar, trenching, backfilling, replacing the concrete pavement, and other work as indicated.

Roseburg National Cemetery Roseburg, Oregon Utilities for Trailer Project No. 902-MM-FY25-010

Work shall be accomplished in accordance with Veterans Administration, Federal, State, and Local Code requirements, and in compliance with the National Standard Plumbing Code (NSPC), National Electrical Code (NEC), the National Electrical Safety Code (NESC), and the Electronics Industry Association/ Telecommunications Industry Association (EIA/TIA) guidelines.

All work shall be conducted in such a manner to minimize the impact on Cemetery operations. A schedule that minimizes the effect on normal Cemetery operations will be submitted to and approved by the Cemetery Director and the Contracting Officer’s Representative (COR) prior to the start of work.

Site work will be accomplished between the hours of 7:00 a.m. and 4:30 p.m., Monday through Friday. No work will be performed on Federal Holidays.

All work shall be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make changes to the contract that affects price or time.

Project Location: Roseburg Point National Cemetery, 913 NW Garden Valley Boulevard, Roseburg, OR 97471.

Completion Time: Sixty (60) calendar days from date of issuance of Notice to Proceed (NTP). Contractor must be able to start work within 2 weeks from NTP.

Cemetery Director:

Noel Lalanne

TEL: (541) 826-2511

Noel.Lalanne@va.gov

Contracting Officer’s Representative (COR):

Jason Becker

TEL: (541) 864-0737

jason.becker@va.gov

DETAILED STATEMENT OF WORK:

The work in this project includes but is not limited to:

Item 001: Furnish and Install Electrical, Sewage, Water and Telecommunications Conduits, Cables, Hardware, and Equipment.

1. General Information A. Initially there will be three employee workstations in the trailer, each with a computer and phone. Additional workstations may be added in the future. The Contractor shall install electrical and telecommunications conduits, cables, hardware, and equipment to accommodate four workstations, a printer, office lights, and air conditioning and heating units.

2. Electrical System A. The Contractor shall furnish and install all required components for a complete electrical system.

B. The Contractor shall connect the electrical cables to an existing panel in the Administration Building’s Mechanical Room. The cables must meet NEC standards.

C. The Contractor shall conceal all electrical conduits in the walls, partitions, and above the ceiling in the Administration Building. Conduits in rooms without ceilings may be exposed.

D. The Contractor shall be responsible for all openings required in the walls. All wall penetrations shall be fire caulked as required in NFPA 101 Life Safety Guidelines.

E. The electrical conduits and fittings shall be a minimum 2-inch, Schedule 40 PVC, UL Approved. All PVC conduit joints shall be joined with PVC cement.

F. The Contractor shall provide a 24-inch minimum separation between the electrical and telecommunications conduits.

G. A 100-amp breaker box is installed in the trailer. Power and fiber optic wall outlets are also installed.

H. The Contractor shall install two welded ground rods.

I. The Contractor shall conduct testing of the electrical system prior to turnover. Cables shall be tested to verify continuity, integrity, and polarity. Equipment is certified if it has been tested.

3. Telecommunications System A. The Contractor shall furnish and install all required components for a complete telecommunications system.

B. The Contractor shall connect the CAT6Acables to an existing panel in the Administration Building’s IT Room. The cables must be CAT 6A and meet EIA/TIA standards The cables must be CAT 6A and meet EIA/TIA standards.

C. The Contractor shall conceal all telecommunications conduits in the walls, partitions, and above the ceiling in the Administration Building. Conduits in rooms without ceilings may be exposed.

D. The Contractor shall be responsible for all openings required in the walls. All wall penetrations shall be fire caulked as required in NFPA 101 Life Safety Guidelines.

E. The telecommunication conduits and fittings shall be a 2-inch, Schedule 40 PVC, UL Approved. All PVC conduit joints shall be joined with PVC cement.

F. The Contractor shall provide a 12” -inch minimum separation between the electrical and telecommunications conduits.

G. The Contractor shall install a minimum of six (6) lines of CAT 6A cables in the telecommunications conduit.

H. The Contractor shall conduct testing of the telecommunication system prior to turnover. Cables shall be tested to verify continuity, integrity, and polarity. Equipment is certified if it has been tested.

I. All terminated CAT6A cables shall be guaranteed by the installer to meet continuity and system design loss criteria.

4. Water System A. The Contractor shall furnish and install all required components for a complete Sewage system.

B. The Contractor shall connect the Sewage lines to an existing system in the Administration Building. The water lines must meet National Standard Plumbing Code (NSPC) standards.

C. The Contractor shall conceal all lines in the walls, partitions, and above the ceiling in the Administration Building.

D. The Contractor shall conduct testing of the water system prior to turnover. Lines shall be tested to verify no leaks. Equipment is certified if it has been tested.

5. Sewage System A. The Contractor shall furnish and install all required components for a complete water system.

B. The Contractor shall connect the Water lines to an existing system in the Administration Building. The water lines must meet National Standard Plumbing Code (NSPC) standards.

C. The Contractor shall conceal all lines in the walls, partitions, and above the ceiling in the Administration Building.

D. The Contractor shall install two welded ground rods.

E. The Contractor shall conduct testing of the water system prior to turnover. Lines shall be tested to verify no leaks. Equipment is certified if it has been tested.

002: Excavate, Compact, and Backfill Trench. Replace Concrete Pavement and Rebar.

1. Trench Excavation A. The length of the trench between the Administration Building and the trailer will be approximately 150 linear feet.

B. The Contractor shall route the exterior conduits under existing driveways and sidewalks . Remove and replace as necessary. Choose a path to avoid landscaping and underground utilities.

C. The Contractor shall saw cut and remove the existing concrete pavement including base materials and excavate the trench to a depth as per attached detail. .

D. There is an underground stormwater detention structure in the maintenance yard adjacent to the Administration Building . Select a trench route from the Administration Building to the trailer to avoid conflict with the storm water detention structure and other utilities.

2. Conduits and Cables A. All electrical and telecommunications cables in the trench shall be encased in separate 2-inch minimum Schedule 40 PVC conduits with a 24-inch minimum separation between the conduits B. The conduits shall have a 24-inch (minimum) to 30-inch (maximum) cover under the finished grade (Figure 2).

3. Water and Sewage A. All water and Sewage lines in the trench shall be below the Conduit and Cables and in accordance with local and/ or State standards

B.

4. Trench Backfill and Compaction

A. The Contractor shall install woven geotextile fabric between the subgrade and the crushed rock structural fill if the bottom of the trench is below the structural fill layer (Figure 3).

B. The Contractor shall place and compact the sand bedding a minimum of 3 inches below the conduits, 3 inches on the sides of the conduits, and 6 inches above the conduits (Figure 2).

C. The Contractor shall install marker tape with metallic tracer, centered at 12 inches above the conduits.

D. The Contractor shall place and compact crushed rock structural fill on top of the sand bedding.

E. The Contractor shall place and compact 6 inches of ¾-inch minus aggregate base on top of the crushed rock structural fill

5. Concrete and Rebar A. The Contractor shall install No. 4 rebars, 12 inches center-to-center both ways, tied and on steel chairs. Place rebars 2 inches from the bottom of the concrete.

B. The Contractor shall place 6 inches of reinforced concrete, 4000 psi, 6% air entrained on top of the aggregate base. Broom finish the concrete surface.

6. Clean-up The Contractor shall keep the project work site clean and tidy at all times. Remove debris and clean the site at the end of each workday to the satisfaction of the COR.

7. Debris Disposal The Contractor shall dispose of the excavated concrete and rebar, crushed rock structural fill, aggregate base, and other debris at appropriate landfills or recycling centers.

GENERAL REQUIREMENTS

GENERAL NOTES:

1. Prior to submission of any bid, the Contractor shall perform a thorough field survey of the existing conditions and features. The Contractor shall verify at the project site the exact dimensions, clearances, and associated requirements of existing conditions to insure proper procurement and installation. Any site conditions which may cause significant deviation from the Scope of Work (SOW) shall be brought to the attention of the COR for clarification prior to submission of the bid. The Contractor shall supply all required electrical cables, conduits, hardware, and equipment to complete the work. The Government will make water available to the Contractor for the purpose of completing the contract at no cost to the Contractor.

2. The Contractor shall locate and mark locations and elevations of all underground utilities. Excavation work will start after all utilities and telecommunication lines have been located, marked in the field, and protected.

3. The location and type of existing utilities shown on the attached plans are for general information only. The information is not warranted to be accurate or complete. The Contractor is responsible for verifying the location and depth of all underground utilities.

4. The removal and relocation of any utility or telecommunication line shall be paid for by the Contractor incidental to the work. The Contractor shall provide for all saw cuts, excavation, backfill, compaction, and restoration to match existing features.

5. The Contractor shall assume sole responsibility for the safety of all persons on or about the construction site in accordance with applicable laws and codes. The Contractor shall be in accordance with the safety provisions of the latest manual of accident prevention published by the Associated General Contractors of America and Division of Occupational Safety and Health (DOSH) and shall meet all safety requirements of Roseburg National Cemetery Safety Officer, Department of Veterans Affairs, OSHA, and the State of Oregon.

6. During all phases of the project, the Contractor is responsible for site safety and traffic control in coordination with the Cemetery Director and the COR.

7. The Contractor is responsible for proper traffic control, security fencing, barricades, and other safety measures to complete the work in harmony with the operations and schedule of the Roseburg National Cemetery.

8. All trenches shall be covered and barricaded during non-working hours.

9. All utilities required for the continuous operation of all existing facilities shall be maintained in service at all times. All work shall be coordinated with the COR. Work shall be conducted in such a manner to minimize the impact on the Cemetery operations. Coordinate any shut-down of electrical or telecommunications services with the COR. Electrical and telecommunications services shall be restored at the end of each business day.

10.

11. The Contractor shall obtain any necessary permits and cooperate with the utilities companies and Cemetery staff to avoid any damage or liability, and provide a safe work environment for their employees. The Contractor is responsible for damages to all utilities, above and below ground.

12. The Contractor shall coordinate staging and parking areas with the COR. At the end of each workday, all material and equipment shall be stored in a location designated by the COR.

13. The Contractor shall coordinate with the COR to store any required materials or supplies prior to and during the performance of work, (i.e., storage containers, construction fencing, and portable latrines) if required by the Contractor for project execution. Public access to the Roseburg National Cemetery shall not be impaired.

14. The Contractor shall repair and or replace any damage done to Cemetery property and restore damaged areas to their prior existing condition when altered or damaged by the Contractor at no additional cost to the Government (e.g., damage to vegetation, utilities, curbs, or sidewalks).

15. All debris shall be removed from the site by the Contractor, at the Contractor’s expense, including all landfill and recycling center fees. Debris shall not be allowed to accumulate at the site.

16. The Contractor shall make all attempts to minimize disruption to Cemetery activities.

STANDARDS OF EMPLOYEE CONDUCT:

1. National Cemeteries are national shrines. The National Cemetery Administration honors veterans with a final resting place and lasting memorials that commemorate their service to our Nation. The standards of work appearance and procedures performed by the Contractor at this Cemetery shall reflect this nation’s concern for those interred there. Due to the sensitive mission of the Cemetery, Contractor personnel must exercise and exhibit absolute decorum, composure, and stability at all times.

2. All construction within the national Cemetery shall be conducted with the emphasis on proper Cemetery etiquette as this is an active Cemetery. No disrespectful activity will be tolerated.

3. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 5901.

4. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Uniform shirts and hats are preferred. Clothing shall be clean; cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

5. Behavior and language must be appropriate, reverent, and respectful at all times.

6. Eating and drinking (except water) are prohibited in the work areas and within sight of a committal shelter during a service.

7.

8. Use of intoxicating beverages, any tobacco products, and illegal drugs on the Cemetery premises is strictly prohibited.

9. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

10. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor is expected to remove any employees from the Cemetery for cause, to include, but not limited to, safety violations, other misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government. If the Contractor fails to act in this regard, or the reason for a removal is immediately required to protect the interests of the Government, the COR may direct the removal of an employee from the premises. Contractor objections to any such action will be referred to the CO for final resolution; however, the Contractor will first immediately comply with COR direction pending any CO final resolution at a later time or date.

11. The Contractor will not be due any type of compensation for their costs incurred as a result of an employee being removed for cause; unless the removal is directed by the COR and is later found invalid and/or unreasonable by the CO.

CONTRACTOR QUALITY CONTROL REQUIREMENTS:

1. The Contractor shall provide a Job Site Superintendent who speaks and writes fluent English on site at all times when work is being performed and at all times when Contractor personnel are on the premises.

2. The Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier.

3. The Contractor shall guarantee that all work done under this contract will be free from faulty materials or workmanship for a period of one year after the date of Final Acceptance by the Government. The Contractor agrees to repair or replace all defects in the work done under this contract to the satisfaction of the Government at no additional cost to the Government.

4. The Contractor shall remedy at the Contractor’s expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor’s expense any damage to Government‐ owned or controlled real or personal property, when that damage is the result of (1) The Contractor’s failure to conform to contract requirements; or (2) Any defect of equipment, material, workmanship, or design furnished.

5. Submittals: Submit the following to the COR for approval prior to procurement of materials.

A. Product Data: Submit manufacturer’s catalog and product data sheets for each product in the project. Include material type, size, rated capacities, and special features and components. Clearly mark or highlight on product data sheets to identify applicable products, model options, size, options for each component in the assembly for which the submittal is being made.

B. Revise and resubmit manufacturer’s product data sheets until approval of COR is given.

C. Do not start work before final approval.

End

FIGURES

SITE PLAN

Figure 1

Delete detail Figure 2 image1.jpeg image10.jpeg image2.jpeg