SOW Ulaanbaatar-NEC-Site Utilities 20260225_MOD1.pdf

UNCLASSIFIED

STATEMENT OF WORK (SOW) FOR

SITE UTILITIES

Ulaanbaatar

New Embassy Compound

Site Utilities Construction Services

Project Location:

Ulaanbaatar, Mongolia

April 29, 2026

U.S. Department of State Bureau of Overseas Buildings Operations SOW

New Embassy Compound - Site Utility Projects April 29, 2026

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TABLE OF CONTENTS

1 ADMINISTRATIVE

1.1 Project Overview

1.1.4.7 Work Within the NEC Property Line

1.2 Contractor Expertise

2 REQUIREMENTS

2.1 Project Requirements

2.3 Project Specific Requirements

2.4 Project Specific Requirements (Isu property)

3 TASKS, DELIVERABLES AND MEETINGS

3.1 Meetings

3.6 RFP Cost Estimates

4 ATTACHMENTS AND REFERENCES

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1 ADMINISTRATIVE

1.1 PROJECT OVERVIEW

The United States Government (USG), Department of State (DOS), Bureau of Overseas

Buildings Operations (OBO) and the US Embassy in Mongolia requires utility services construction for a New Embassy Compound (NEC) in Ulaanbaatar, Mongolia. This statement of work (SOW) defines the services to be performed by the construction

Contractor, hereafter referred to as the Contractor.

1.1.1 Project Location and Description

The projects are located on multiple sites. They include the following:

• The NEC site is located in the Suruga district. at 18th Khoroo, Khan-Uul District, Ulaanbaatar, Mongolia. The site is a 4.01 hectares (9.9 acres), an undeveloped greenfield. The NEC site is bounded along its perimeter by two major roads, Japan Town Street (a major street) to the north, across from the National Park and

Olympic Avenue to the east. There is a future road that runs along the NEC west and south boundaries where the proposed storm drain will be installed.

• The International School of Ulaanbaatar (ISU) Khan-Uul District, 18 Khoroo, Ulaanbaatar, Mongolia-17032. The ISU is located directly north of the NEC site across Japan Town Street.

• City of Ulaanbaatar Electrical Power substations. There are two substations, one located northeast of the NEC site and north of the National Park while the other substation is located south of the NEC site.

1.1.2 Project Objective

The Contractor shall provide complete construction services, contract coordination, and supervision, including but not limited to the management, and construction necessary to meet the requirements of this contract within the established schedules. The Contractor shall execute the project consistent with the OBO mission to provide the most effective facilities for United States diplomacy abroad. The construction shall be completed within the contract award amount and construction shall be performed within the period of performance.

The Contractor shall perform all specified work required for the material supply and installation of the construction services listed in section 1.1.3.

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The Contractor shall obtain all permits and licenses required to fully construct functional and operational proposed utilities. The Contractor shall coordinate with all other utility owners and tenants within the areas of work and any designated utility easements.

The purpose of this SOW is to provide a standard for the material and construction requirements of the requested scopes of work. All the work shall be executed to the true intent and meaning of this SOW. All works shall be in strict accordance with this SOW, specifications, associated drawings, local regulations, and Authorities Having Jurisdiction

(AHJ) applicable building codes.

a. The Contractor shall provide cost estimates for all CLINs listed in section 1.1.3

b. The Contractor shall provide schedules for construction and installation services of the

CLINs listed in section 1.1.3

1.1.3 Contract Line-Item Numbers (CLIN)

The Contractor shall provide, install and fully construct all the utility installation CLIN items listed in section 1.1.3.

• CLIN 001 – Sanitary sewer installation (NEC terminal manhole to existing municipal sanitary sewer mains on Niislel Khuree Ave).

• CLIN 002 – VAT

• CLIN 003 – Storm Drain Installation

• CLIN 004 – Electrical Power trenching and power line installation-main feeder

• CLIN 005 – Electrical Power trenching and power line installation-secondary feeder –

(Deductive CLIN)

• CLIN 006 – Steam/hot water and Potable water (main source to manhole XXX)

The Contractor shall submit a separate VAT amount for each CLIN (CLIN 001, CLIN 003, CLIN 004, CLIN 005 & CLIN 006), respectively.

1.1.4 Project Scope Description

1.1.4.1 Sanitary Sewer (CLIN 001)

The Contractor shall provide materials per specifications and drawings and construct sanitary sewer lines. The project for the sanitary sewer begins in the northwest corner of the NEC property with a terminal manhole located at 18th Khoroo and conveys north

Ulaanbaatar, Mongolia Page 5 of 20 across Japan Town Street and then northward through the International School of

Ulaanbaatar (ISU) property by the field and west of the school building and ties into the existing municipal sanitary sewer on Niislel Khuree Ave.

The proposed sanitary sewer pipeline shall be constructed below the frost depth for

Ulaanbaatar microclimate and must have a slope and be sized to meet demand requirements for both the Embassy and the school as indicated in the utility construction drawings. The project involves the replacement of the existing sanitary trunkline for the school (ISU). Therefore, the sewer pipeline shall re-connect the existing sewer laterals and have access connection manholes for each existing school lateral.

The contractor must complete all sanitary sewer work at ISU during a summer break (June through August) and restore the system to full operational and functional condition. The project timeline depends on the award date:

• Award before June 2026: Work will occur during summer 2026

• Award after June 2026: Work will occur during summer 2027

The contractor has 42 days to complete the work.

The Contractor shall refer to the utility drawings and specifications for materials, sizes, material routing and requirements.

The Contractor shall verify all utility drawings for indicated dimensions, material length and sizes for accuracy and notify the COR of any discrepancy before bidding on the project.

1.1.4.2 Storm Drain (CLIN 003)

The Contractor shall provide materials per drawings and specifications and construct storm drain pipelines, pump lift station and electrical power supply. The storm drain begins in the northwest corner of the NEC adjacent property to 18th Khoroo and continues eastward along Japan Town Street until it reaches 18th Khoroo (the NEC site). From there, it stays on the adjacent property staying a few meters away from the western and southern property lines of 18th Khoroo (NEC). As the line approaches Olympic Boulevard, a lift station shall be constructed to convey across Olympic and into the existing municipal storm system as indicated in the utility construction drawings. The projected depth of the gravity storm sewer is 2 meters deep at its shallowest and 4 meters deep at its deepest

Ulaanbaatar, Mongolia Page 6 of 20 point before being lifted with a triplex pump system to a depth of approximately two meters. The system is projected to have multiple manholes, as indicated on the utility drawings.

The Contractor shall refer to the utility drawings for dimensions, material sizes, material routing and specifications for material sizes and requirements.

1.1.4.3 Electrical Power Trenching (CLINs 004 and 005)

The Contractor shall provide materials per utility drawings and specifications and construct approximately 3,700 meters (Three thousand seven hundred meters) of electrical conduit.

There are two proposed electrical conduit feeders terminate into manholes at the NEC site 18th Khoroo across Japan Town Street.

The main feeder begins at the existing Dunjingarav substation located in the National Park and heads southwest across the park, then heads slightly north, goes west across Olympic

Boulevard into the northeast corner of the NEC and terminates into a manhole.

The secondary feeder begins at the existing ES-3136 substation along Hunnu 2222, Khoroo-18, Khan-Uul District and heads east on the southern part of the road and crosses the road just past the Canadian School of Ulaanbaatar. The feeder continues east on the northern part of the road, then north along the Hunnu 2222-216 residential towers to

Japan Town Street before heading east into a manhole at the northwest corner of the

NEC.

Additional information on power feeders:

The conduits shall be buried below grade as indicated on the drawings.

o CLIN 004: Main feeder(s) - Primary: 1 set of 2x10kV power cables.

Note: 2 sets required from substation is based on Local Authority standard.

o CLIN 005: Secondary feeder(s): 1 set of 2x10kV power cables.

Note: The two sets required from substation is based on Local Authority -

Distribution standard.

The Contractor shall refer to the utility drawings for dimensions, material sizes. material routing and specifications for material sizes and requirements.

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1.1.4.4 Steam Heated water and Potable water (CLIN 006)

The Contractor shall provide materials per specifications and drawings and construct potable water line and heated water supply and return lines in a combined trench and enclosed concrete vault. The pipeline construction profile will be in the shape and route described on the utility drawings. The project starts with a connection extension to the existing municipal potable water and heated water lines at Japan Town Street at Manhole

1. It continues east along across Japan town, to Manhole 6 then south onto the NEC property at 18th Khoroo to manhole 7, as indicated in the utility construction drawings.

A terminal connection must be provided at manhole 7 at the NEC for the future NEC project connection and access.

The Contractor shall install shut-off valves at the NEC site for future connectivity to the

NEC Utility building for each utility service tie-in.

The Contractor shall refer to the utility drawings for dimensions, material sizes and specifications for material sizes and requirements.

1.1.4.5 Project Scope Modifications

No additional services shall be performed or charged by the Contractor without prior written authorization of the Contracting Officer (CO). When additional services are anticipated by the COR, the services will be added to the SOW, and in response the

Contractor shall submit a schedule, and fixed fee cost proposal to the CO and COR.

1.1.4.6 Limit of Disturbance and Construction

The Contractor shall work within the set limits of disturbance and construction area lines indicated on the drawings and as required, outside and inside the property line(s) to complete the requirements of the contract. The Contractor shall be responsible for coordination with local utility providers to obtain costs related to connections to local services outside the NEC property line as indicated on the utility drawings. Work outside

Ulaanbaatar, Mongolia Page 8 of 20 the limits of disturbance and construction may include, but is not limited, to grading, drainage, temporary construction access, erosion control during construction and final stabilization. Repair and restoration of disturbed areas outside the limits of disturbance and construction shall meet or exceed the pre-contract condition.

1.1.4.7 Work Within the NEC Property Line

All work to be performed within the NEC property line shall be coordinated with and approved by both US Embassy RSO and COR in advance.

1.2 CONTRACTOR EXPERTISE

The required Contractor expertise includes but are not limited to the following:

1.2.1 Contractor Personnel Qualifications

Minimum On-Site Staff Qualifications:

1. Superintendents:

a. The General Superintendent must have a minimum of ten (10) years of supervisory field experience (the other two (2) superintendents must have a minimum five (5) years of supervisory field experience in their applicable discipline).

b. The Contractor shall provide superintendents and other supplemental staff as described in the Contract documents or as necessary to perform the work within the timelines and quality standards specified.

2. Project Manager:

a. Minimum ten (10) years of professional employment managing comparable work and a bachelor’s degree in Architecture, Engineering, Architectural Engineering, Construction

Science/Technology, or Construction Management.

b. Experience in all aspects of contract execution on the type of contract to which the person is proposed, being design/build (D/B) or design/bid/build (D/B/B).

c. The Project Manager shall be supported by qualified construction management, field engineering, project controls, and administrative support staff.

3. Project Engineer:

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a. Minimum five (5) years of professional employment managing comparable work and a bachelor's degree in Architecture, Engineering, Architectural Engineering, Construction

Science/Technology, or Construction Management.

b. Experience in all aspects of contract execution on the type of contract to which the person is proposed, being design/build (D/B) or design/bid/build (D/B/B).

c. The Project Engineer shall be the Project Manager’s deputy and shall also be supported by qualified architects, engineers, construction management field engineering, project controls, BIM modelers, and administrative support staff.

1.2.2 Existing Conditions

The Contractor shall field verify all existing conditions of the work area(s). All surveys, images and photographic materials submitted with this SOW are non-binding and provided for information purposes, They do not constitute a representation by the

Government and does not establish any requirement, right, duty, or other contractual obligation. The Government assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the

Government . The Contractor shall perform their own surveys of the project areas and verify all existing conditions for accuracy prior to submitting a bid proposal.

1.2.3 Shop Drawings

The Contractor shall generate and submit shop drawings to the local A/E and COR for review. The Contractor shall submit shop drawings for the following utility components for review.

o Sanitary sewer installation o Steam/hot water installation o Potable water installation o Storm drain installation o Electrical Power trenching and power line installation

The Contractor shall maintain a shop drawing review schedule and log and provide review status updates at every coordination meeting.

1.2.4 As Built Record Documents

From the date of final inspection and handover of all completed work, the Contractor shall generate final post-construction As-Designed Record Documents and submit to the local

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A/E of record and COR at the end of construction. Additionally, copies of all permissions and documentation related to these projects must be submitted to the COR.

1.2.5 Contractor Personnel, Technicians, Operators and laborers

All Contractor personnel shall oblige accordingly to the following:

• Demonstrated prior experience with host country codes, standards, and practices.

• Demonstrated prior expertise with other host country project development and permitting authorities.

• Demonstrated prior experience with local project(s) of comparable scope, scale, and quality of the required tasks.

• Demonstrated ability to coordinate with local and U.S. professionals engaged under separate agreements to provide other services (e.g., topographical surveys, civil, mechanical, electrical, plumbing drawings, material, and methods testing, geotechnical investigations)

1.2.6 Contractor Personnel Access Approvals

The COR and Regional Security Officer (RSO) reserves the right to allow or deny access of persons and personnel proposed to perform work or be present at the project site. All workers shall submit to a background investigation and obtain approval from the RSO before access is granted to the work area.

The Contractor shall within 14 days of contract award submit the names and copies of

Government issued identification cards of all Contractor personnel, sub-contractors and drivers, laborers or any personnel working or accessing the under this contract.

Contractor selection of host and third country national sub-contractors must be approved by the RSO. All local and foreign contractor and sub-contractors will be required to submit the following information:

• Complete names, nationality, date and place of birth, citizenship, and position/title (if appropriate) of:

• Individuals having ownership of a company.

• Key officers of the company.

• Complete business address and telephone number.

• A listing of all major projects in which the person or company was involved during the past 3 years.

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• A listing of all projects involving the person or company outside of the country in which the firm is based, for the past 5 years.

• Contractor's base country and base country identification number, if any.

2 REQUIREMENTS

The Contractor shall comply with requirements identified and referenced herein.

2.1 PROJECT REQUIREMENTS

2.1.1 Security Requirements

This SOW requires that the Contractor perform only unclassified work. The SOW does not require personnel with security clearances. The Contractor shall mark, handle, and store documents with classification and sensitivity per the Bureau of Diplomatic Security

Classification Guide.

Procurement/Storage: Materials shall be procured by NON-SECURE or local means and stored NON-SECURE. All materials may be inspected prior to use on the project.

2.1.2 Temporary construction Fence and drains

The Contractor shall construct and maintain temporary fencing around the construction area and provide adequate drainage during construction activity so that the Owner can continue to use the property adjacent to the construction area, including installing ditches, drain lines, and other measures necessary to manage surface water; upon completion of construction, the Contractor shall remove all temporary fences and drainage installations and restore the construction area to a condition equal to or better than its pre-construction condition.

2.1.3 Property Damage

The Contractor shall not damage the Owner’s property or the property of any stakeholders at or near the construction site. If the Contractor or any subcontractor damages any property within the construction area in any way, the Contractor shall be fully responsible for correcting and repairing that damage at the Contractor’s own expense.

2.1.4 Construction Debris

The Contractor shall be responsible for removing any debris resulting from the removal and installation works from the project sites and legally disposed of at a designated facility identified by the Contractor, unless otherwise requested by the COR.

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The Contractor shall ensure that by the end of each working day the site shall be cleaned and clear of trash and debris.

2.1.5 Work Hours

The Contractor working hours shall be from 0700 to 1900 (local Ulaanbaatar time), five days a week.

For all work occurring within the New Embassy Compound (NEC) and/or the International

School of Ulaanbaatar (ISU) property lines, the Contractor shall plan execution of the work based on a five (5) day workweek between Monday and Friday. For all work occurring within the NEC and/or ISU property lines, work hours shall be limited to a maximum of ten

(10) hours per day and occur between the hours of 0800-1800.

All workdays and work hours outside of the stipulated normal working hours must be approved in advance by the COR.

The Contractor shall coordinate applicable hours for any work that crosses public roads, public rights of ways including sidewalks, primary and side roads with the local AHJ for approved work hours prior to commencement of construction activity.

The Contractor shall share adhere to all local ordinances and laws. The Contractor shall validate and adhere to the days of the workweek in terms of local, national, and religious customs. The Contractor shall independently validate local labor laws and customs which may restrict total allowable hours worked within a given week and adjust crew planning accordingly.

2.1.6 Period of Performance

The Contractor’s period of performance for construction for substantial completion of all

CLIN items shall be as follows. At the end of substantial completion, all utility items constructed by the Contractor shall be fully functional and operational without defects.

• CLIN 001 – Sanitary sewer installation – 42 days maximum (from June-August).

• CLIN 003 – Storm Drain Installation – 180 days maximum.

• CLIN 004 – Electrical Power trenching and line installation (main feeder) - 475 days maximum.

• CLIN 005 – Electrical Power trenching and line installation (secondary feeder) -

– 475 days maximum.

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• CLIN 006 – Steam/hot water and potable water installation - 150 days maximum.

2.1.7 Change Orders

The Contractor shall not be entitled to any change orders. All costs incurred as a result of any changes or alterations necessitated by Contractor’s errors or omissions shall be at the

Contractor’s own expense without having the right to ask for any indemnity.

2.1.8 Discrepancies and Omissions

The Contractor shall review all drawings and specifications and inform the Contracting

Officer (CO) and the Contracting Officer Representative (COR) of any discrepancies in the drawings and specifications before bidding on the project. It shall be the Contractor’s sole responsibility for any errors or omissions in the drawings and specifications after the contract has been executed. All costs incurred by any changes or alterations necessitated by any errors or omissions shall be at the Contractor’s expense without having the right to ask for any indemnity.

2.1.9 Equipment, Material Quality and Workmanship

The Contractor shall provide all material, equipment and expertise required to execute and complete the work. All installed equipment and materials provided by the Contractor shall be new, free from defects and of the same type, standard and quality as set forth in the drawings and specifications. The Contractor shall not substitute any products or materials with one of similar application or manufacturer without prior approval from the

COR.

The Contractor’s personnel responsible for executing the work shall be qualified technicians equipped with proper tools, knowledge and have previous experiences in executing similar applications.

The Contractor and Contractor’s personnel shall operate all equipment in accordance with all operational and safety guidelines.

2.1.10 Payments & Work Schedule

The Contractor shall submit to the CO and COR a detailed project schedule for each CLIN with each project task with costs reflected on a per-task basis, for COR approval. This schedule will serve as the basis for determining the monthly progress payment amounts due to the Contractor. After receipt, the COR will review the invoice and make a recommendation for payment.

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The Contractor shall submit monthly invoice as stipulated in the contract to the COR.

2.1.11 Liquidated Damages

The Contractor shall be required to pay liquidated damages for all work that is not complete within the period of performance stipulated in the contract. The liquidated damages shall be assessed as follows.

• CLIN 001 – $1,500 per day

• CLIN 003 – $750 per day

• CLIN 004 – $500 per day

• CLIN 005 – $500 per day

• CLIN 006 – $750 per day

2.1.12 Warranty

The Contractor shall provide a minimum of five (5) years workmanship warranty from the date of final inspection and hand over of all completed work. The Contractor shall transfer all material warranties and material binders to the COR. During the workmanship warranty period, the Contractor shall repair or replace free of charge any damage or defect to the completed work.

2.1.13 Technical Monitors

The USG may employ a third-party entity as the Technical Monitor to assist the COR in his/her duties. The Technical Monitor will oversee the daily construction activities and will serve as technical liaison between the COR and the Contractor. The Technical Monitor does not have COR authority and reports directly to the COR.

2.1.14 Points of Contact

The following are the Contracting Officer, Contracting Officer’s Representatives (CORs) /

Point of Contacts (POCs)

The POC for this contract is the COR. The Contractor shall maintain all contact with the

USG through the COR or through the COR’s representative.

1. U.S. Ulaanbaatar Embassy - Ulaanbaatar, Mongolia.

Denver Street #3, 11th Micro District

7th subdistrict, Sukhbaatar District

Ulaanbaatar 14190

Attn: Construction Executive

Email: BradlichIW@state.gov

BradlichIW@state.gov

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Tel: +1 771-204-0649

2.` Contracting Officer

Email: GreeneDL@state.gov

Tel: +1 (771) 202 3892

3. Contracting Officer Representative (COR)

Email: OgunAA@state.gov

Tel: +1 (202) 710 5969

4. Contracting Officer Representative (ACOR)

Email: SamaniegorP@state.gov

Tel: +1 (202) 948 6919

2.3 PROJECT SPECIFIC REQUIREMENTS

The Contractor shall provide the following project specific requirements listed below for the execution of the Contract.

2.3.1 Project Specific Work Plan

The Contractor shall submit a Project Work Plan. The Work Plan must contain the proper control measures to prevent injury to personnel and/or damage to equipment and environment. The Contractor must provide written work plans to the COR prior to the kick-off meeting and before start or any work. The Contractor must provide in writing the name of the person or persons responsible for on-site safety for the duration of the

2.3.2 Project Hazard Control

The Contractor shall provide a hazard control document for all work to be executed within 14 days of Contract award. This must be submitted to the COR. The method statement and risk assessment documents shall be submitted to the COR for Assistant

Post Occupational Safety and Health Officer (APOSHO) review and approval before commencing construction activity.

2.3.3 Personnel Protective Clothing Equipment

The Contractor shall provide all personnel protective clothing and equipment (PCE) including but not limited to hard hats, safety boots, safety glasses, ear plugs, earmuffs etc.

The PCE must be worn by all Contractor personnel engaged in construction work at the mailto:GreeneDL@state.gov mailto:OgunAA@state.gov SamaniegorP@state.gov

Ulaanbaatar, Mongolia Page 16 of 20 project site. All PCE shall be maintained in a serviceable condition. All workers on site shall be dressed properly and must fully adhere to all safety rules and regulations.

2.3.4 Project Safety Violations

The Contractor and Contractor personnel shall abide by all safety measures and protocols. The Contractor is solely responsible for implanting safety on the project site.

Any delay due to safety violations shall not in any case be compensated by the USG.

2.4 PROJECT SPECIFIC REQUIREMENTS (ISU PROPERTY)

The Contractor shall follow and abide by these project-specific requirements for all work performed on International School Ulaanbaatar (ISU) property:

2.4.1 Restoration of Disturbed Areas

The Contractor shall restore any parts of the ISU property work area that it disturbs while installing the sanitary sewer. The Contractor shall restore the disturbed area(s) to conditions as close as reasonably possible to their original state at the start of work.

Restoration includes reseeding, resodding, paving, and replacing shrubs and other plantings, as applicable. The Contractor must complete all restoration work within the project schedule.

2.4.2 Removal of Trees and Structures

Before starting construction that affects trees or structures in the ISU project area, the

Contractor must provide the Construction Executive and Project Manager with a written inventory. This inventory must document each tree over three inches in diameter by type and diameter, and each structure by dimensions and description. The Contractor must notify the Construction Executive and Project Manager of any structure that requires removal and replace all removed structures after completing the sanitary sewer installation.

2.4.3 Securing Temporary Access Points

The Contractor must follow all temporary access point requirements granted by ISU for the project and comply with all security requirements and protocols to keep ISU property safe and secure. The Contractor must secure and lock all access points at the end of each workday.

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2.4.4 Temporary Crossings

The Contractor shall construct temporary crossings across open trenches and ditches to assure continued access, ingress and egress for ISU personnel, students, and visitors to areas adjacent to the sanitary sewer construction area.

2.4.5 Contractor and their Subcontractors contact information and licenses

Before construction begins, the Contractor must:

2.4.5.1 Provide written notice to the Construction Executive and Project Manager listing the name and address of each subcontractor who will enter ISU

Property to work on the sanitary sewer project.

2.4.5.2 Ensure all subcontractors performing construction or installation work:

o Hold valid licenses and technical certifications issued by Mongolian authorities.

o Meet qualification and experience standards required by Mongolian law.

o Maintain valid liability insurance throughout the project.

o Provide a minimum warranty period for completed work that satisfies the U.S. Government.

2.4.6 Service Interruption Notification

The Contractor must provide the ISU with a schedule of temporary service interruptions before construction begins. This schedule must include, but is not limited to, interruptions for potable water, power, and sanitary sewer. The Contractor must submit the schedule to the Construction Executive and Project Manager for review and approval in advance. The

Contractor must follow the approved schedule.

2.4.7 Operations, Restoration and Continuity of Service

After constructing the sanitary sewer service lines, the Contractor must connect the sanitary sewer lines to the main municipal sewer lines and ensure the sewer lines operate properly and comply with all applicable laws, sanitary codes, and regulations. Before starting construction, the Contractor must obtain required technical reviews and approvals from City of Ulaanbaatar utility agencies. The ISU will support the Contractor during the

Ulaanbaatar, Mongolia Page 18 of 20 connection process by preparing necessary property documents, including the Governor's order and the land-use certificate.

3 TASKS, DELIVERABLES AND MEETINGS

3.1 MEETINGS

3.1.1 Coordination Meetings, Conference Calls and Virtual Meetings

The Contractor shall participate, document, and submit in writing, meeting notes, as record of meetings, conference calls, involving decisions that relate to this as required to support efforts identified in the scope. Meeting agendas shall be prepared in advance and coordinated with the COR prior to distribution. Contractor attendees shall include professionals as required to support the projects.

The Contractor shall organize and participate in conference calls or virtual meetings with the COR regularly throughout the duration of the scopes of work. The purpose of these conference calls is to discuss project progress, address design and technical issues, and discuss other project issues requiring immediate resolution. The Contractor shall establish the minimum number of meetings and submit a project schedule.

3.1.2 Kick-Off Meetings

The In-person kick-off meeting shall include review of the available project information, the scope of work that relate to this effort, deliverables, risk management, and goals for the project.

3.1.3a Pre-bid Conference and Meetings

The Contractor or their authorized representative shall attend and participate at the Pre-bid conference at the Pre-bid conference location on the scheduled date. The USG reserves the right to reject any bids from the Contractor for failing to attend or participate in the Pre-bid conference.

3.1.3b Pre-bid Conference Date

The Contractor shall be notified of the Pre-bid conference date, time and location via email contact information provided by the Contractor.

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3.1.4 Project Award Kick-off Meeting and Preconstruction Meeting

The Contractor shall immediately set up a Preconstruction meeting following project award and Notice to Proceed (NTP) notification. The Contractor shall invite the CO, COR, Contractor’s key personnel, local A/E firm, sub-contractors and other stakeholders to the meeting. The Preconstruction meeting shall include meeting agenda items that include project team introduction, project scope review, review of the project schedule, project timeline and critical milestones, project team roles and responsibilities, site safety protocols, permit and approval schedules, communication protocols, risk management, project budget/payment schedule.

3.2-3.4 Reserved

3.5 Utility Construction Documents and RFI

The Contractor shall submit Request for Information (RFI) for any discrepancy on the utility drawings or clarification required during the pre-bid period. In the event the RFI results in an amendment(s) to the utility drawings or the RFI provides updated information, the

Contractor shall utilize issued revised/supplementary utility drawings, or the updated information submitted in response to the RFI for bidding on the project.

3.6 RFP COST ESTIMATES

The Contractor shall prepare separate cost estimates for each CLIN. The estimates shall be based on metric quantities and priced in U.S. dollars with host country costs converted to U.S. dollars at the prevailing rates of currency exchange on the date of the estimate.

The Contractor shall utilize the cost estimate template for all CLINs and submit a completed cost estimate for the project along with the bid proposal documents.

Cost estimates shall comply with regulations of public law including but not limited to;

Omnibus Diplomatic Security Act of 1926, Percy Amendment, Trade Agreements Act, and the Balance of Payments Program. Cost estimates are procurement sensitive and shall be treated like SBU level documents and labeled as such:

PROCUREMENT SENSITIVE

This document is the property of the U.S. Government. Further reproduction and distribution are prohibited without expressed written approval of:

U.S. Department of State

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Bureau of Overseas Buildings Operations

ATTN: Contracting Officer

Washington, DC 20520

4 ATTACHMENTS AND REFERENCES

Attachments listed below are in the Project Specific folder on the USG approved digital platform system labeled in accordance with the description below. Digital Platform for all attachments shall be FAN.gov portal.

• J.3.3.1 – NEC Site Utility Sanitary Sewer RFP drawings – April 2026

• J.3.3.2 - NEC Site Utility Districting Heating RFP drawings – April 2026

• J.3.3.3 - NEC Site Utility Potable Water RFP drawings – April 2026

• J.3.3.4 - Site Utility Storm Drain RFP drawings – April 2026

• J.3.3.5 - NEC Site Utility Electrical Power RFP drawings – April 2026

• J.4.1.1 - NEC Boundary survey – 2020

• J.4.2.1 - NEC Site Plan - March 2024

• J.3.6.1 - Cost Estimate Template

***END OF STATEMENT OF WORK***