SOW -Tree Removal and Pruning Services - 460 Draft.pdf

DEPARTMENT OF VETERANS AFFAIRS

VA WILMINGTON HEALTHCARE SYSTEM

TREE REMOVAL AND PRUNING SERVICES

STATEMENT OF WORK

(Draft)

A. General Requirements:

1. Site investigation of Wilmington VAMC campus grounds tree removal and pruning locations.

2. Provide all labor and materials to remove and prune designated trees.

B. Scope of Work:

The Contractor shall provide all professional services, labor, supervision, equipment, and materials required to remove and dispose of designated trees located throughout the Wilmington VA Medical Center (VAMC) campus. Trees for removal will be identified on a site map provided by the VA and marked in the field for confirmation. Pruning is required at designated locations; contractor shall refer to site map for locations.

There are six (6) trees to be removed in accordance with site map attachment. The 6 trees include:

1. Broken Tree Limbs

2. Large Deciduous Tree

3. Large Deciduous Tree

4. Large Deciduous Tree

5. Small Deciduous Tree

6. Small Deciduous Tree

C. Performance Period:

All services shall be performed within 60 days of the contract award. All scheduled work will be coordinated between the Contractor and the Government’s Technical Point of Contact (TPOC).

D. Statement of Services:

1. Tree Identification:

a. Contractor will receive a site map with designated tree locations marked by the VA. The trees are marked with a Brown/Yellowish X.

b. The contractor shall verify all marked trees in the field with TPOC prior to starting to removal.

2. Tree Removal:

a. Tree removal from designated locations shall be in a safe and controlled manner.

b. Grind or remove tree stumps to a minimum of 6 inches below ground level.

c. Fill stump holes with clean topsoil and level to surrounding grade.

3. Pruning:

a. Perform cleaning by removing all dead, dying, diseased, broken and crossing branches.

b. Provide pruning where necessary to ensure adequate clearance for pedestrian walkways, roadways, and building structures.

c. Pruning/Trimming along the entire back fence line.

d. Maintain tree structure and balance to promote long-term health.

4. Debris Disposal:

a. Collect, haul away, and properly dispose of all logs, branches, chips and other debris off VA property.

b. Disposal shall comply with all federal, state and local regulations.

c. Campus roadways, sidewalks, and grounds shall remain free of debris throughout operations.

5. Site Protection & Safety:

a. Protect all adjacent utilities, structures, roadways, sidewalks, and landscaping from damage during removal activities.

b. Provide barricades, cones, and caution signage to ensure pedestrian and vehicular safety.

c. Always Ensure compliance with Occupational Safety and Health Administration (OSHA) and VA safety.

6. Restoration:

a. Restore all disturbed areas (lawns, plant beds, paved areas) to pre removal conditions.

b. Reseed or re-sod grass areas impacted by equipment or removal activities.

7. Hours of Operation:

Standard hours are 8:00 am, through 4:30 pm, Monday through Friday, excluding Federal holidays.

Work outside of these hours will require a two (2) week notice and special arrangements with the TPOC.

8. Tree Locations:

The contractor shall refer to site map for all tree removal and pruning locations

E. Special Contractor Provisions:

1. Contractor Responsibilities:

a. The contractor is responsible for verifying all site conditions prior to performing any work under this contract.

b. The contractor is responsible for protecting adjacent structures, equipment, vehicles, pedestrians, and vegetation while performing under this contract.

c. The contractor shall be responsible for the actions of all individuals provided to work under this contract. If in the event damages arise from work provided by contractor personnel, the contractor shall be responsible for all resources necessary to remedy the incident.

d. The contractor shall adhere to all OSHA regulations, as well as the safety regulations of the

Wilmington VAMC while performing under this contract.

e. The contractor shall be responsible for ensuring that all individuals provided to work under this contract are properly licensed to operate a motor vehicle, if operating a motor vehicle on VA property is required.

2. Required Contractor Notifications:

a. Contractor personnel shall inform the TPOC of the need to gain access to secured areas. If access is required to secured areas, prearranged scheduling will be coordinated between the contractor and the

TPOC.

b. If work is required beyond the terms of this contract, the contractor shall provide the Contracting Officer (CO) and the TPOC with a written cost estimate for any additional work or materials at no cost to the Government. The contractor shall not perform any work or make any purchases beyond the terms of this contract without approval from the CO.

3. Interference in Performance Requirements:

The following provisions shall be adhered to by contractor personnel throughout the duration of this contract:

a. The contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, e.g. utility services, emergency responses, the passage of facility patients/personnel, etc.

b. In the event of an emergency, contractor services may be suspended and rescheduled at no additional cost to the Government.

F. Cleanup and Disposal:

1. Housekeeping:

a. The contractor shall maintain a clean work environment, ensuring the area is free from debris after the completion of all services provided under this contract.

b. If the TPOC finds the area where services were provided to be unacceptable, the contractor at his/her own cost shall re-clean the area until acceptance is gained.

2. Disposal of Trash and Hazardous Waste:

a. The contractor shall be responsible for the removal of all trash and debris from VA property after the completion of all services provided under this contract.

b. The contractor shall comply with the OSHA, the United States Environmental Protection Agency (EPA), the Department of Transportation (DOT), State, and all other applicable regulations governing the proper handling, disposal, and removal of waste.

End of Document