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ILLINOIS DEPARTMENT OF NATURAL RESOURCES

SMALL PURCHASE PROCUREMENT

SCOPE OF WORK & PROJECT REQUIREMENTS

Date: August 20, 2021 File# 1-22-004

PROJECT TITLE: Installing Siding and Replacing man doors on CWD building

PROJECT NARRATIVE:

The Illinois Department of Natural Resources (IDNR) Office of Land Management needs to side and replace two doors for the CWD facilities at Rock Cut State Park is located at 7318 Harlem Road, Loves Park, Illinois. This site is less than a mile west I-90. Refer to Attachments for additional location information.

SCOPE OF WORK:

IDNR proposes to install metal siding on a 48’ x 24’ storage building, remove and replace two 36” x 80” man doors, install gutters, downspouts, and soffit at Rock Cut State Park. The project shall include removal and replace two man-doors, install two tone metal siding, 100 foot of gutters, 4 downspouts at roughly 80 foot and 100 foot of soffit.

ATTACHMENTS:

The following documents are included:

ACCEPTABLE MANUFACTURERS:

Acceptable Manufacturers referenced herein have undergone numerous safety testing and wear testing by Underwriters Laboratories (UL), Applied Research Laboratory (ARL) and many other nationally recognized testing laboratories. These manufacturers have also been recognized for quality construction and superior performance by consumer-based organizations such as Consumer Reports.

“Or Equal” submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use. Burden of Proof that the product is equal is on the bidder.

PROJECT SPECIFICATIONS & REQUIREMENTS:

A. Project Specifications:

1. Metal Siding Contractor shall provide and install two tone metal siding in accordance with IDNR Standard Specification.

1. Sidewall Panels: roll formed (minimum) 29 gauge galvanized (G90) steel, aluminum coated steel or aluminum alloy; 5/8" high rib pattern; minimum 48,000 psi tensile strength.

2. Protective Coating: all trim, and sidewall panels shall be coated with a Kynar paint finish. This finish shall be a dispersion coating based on Kynar 500® FSF® resin as formulated by an Arkema Kynar 500®licensee. This finish, based on Kynar 500® FSF® resin, shall meet the performance criteria of AAMA 2605 specification and be certified by the formulator as containing Kynar 500® FSF® resin.

2. Man Doors:

Contractor shall provide and install 36-inch hollow metal doors and frames at locations shown on Attachment 2. Doors shall be 1 ¾ inch hollow metal flush, fully welded construction with 22-gauge vertical rib core, 3-ft x 7-ft. Skin: 16-gauge steel sheets. Perimeter channels: 14-gauge steel, continuously welded. Provide 14-gauge hinge reinforcement and 16-gauge closer reinforcement. Finish shall be prime painted with two (2) coats of finish paint to match roof and trim color.

Finish Hardware shall include heavy duty steel butt hinges (4 ½ x 4 ½ 5-knuckle ball bearing); lever handle lock sets with dead bolt; door stops; and heavy-duty thresholds.

Set hollow steel frames accurately in location, in perfect alignment, plumb, straight and true. Brace frames to prevent displacement. Extend frame anchorages below fill and finishes. Anchor bottom of frames to floors with anchor bolts or with power fasteners.

Apply hardware in accordance with hardware manufacturer's instructions. Drill and tap for machine screws as required. Do not use self-tapping sheet metal screws. Anchor panels in place with concealed anchor clips or concealed bolting. Adjust door installation to provide uniform clearance at head and jambs and to contact stops uniformly. Remove and replace doors which are found to be warped, bowed or otherwise damaged and cannot be properly fitted in frames.

Acceptable Manufacturer’s:

1. Ceco Door Products, Brentwood TN

2. Curries Co., Mason City IA

3. The Kewanee Corp, Kewanee IL

4. Republic Builders Products, McKenzie TN

5. Steelcraft, Cincinnati OH

3. Soffit

Prefinished sheet metal: Where aluminum or steel sheet metal is noted on the drawings, provide a prefinished sheet metal and strip of thicknesses as indicated on drawings conforming to ASTM Specification B209, Alloy 3003-H14 or 5005-H14. Finish shall be a high-performance coating containing 70% PPG “Duranar”, Valspar “Fluropon”, BASF “Fluoroceran” or Akzo Nobel “Trinar” coating finish containing Kynar 500 resin to conform to AAMA Specification 605.

Prefinished aluminum soffit and trim: Provide .019" thick prefinished aluminum groove ribbed soffit panel system with a baked-on enamel finish. Panels shall be 12" wide, vented and non-ventilated, with a center V-groove profile with an overall profile depth of d". Trim shall consist of 'F', 'H' and 'J' channel trim, fasteners and accessory components for a complete system. Color for panels and trim shall be selected by A/E.

Acceptable Manufacturers:

4. Flashing:

Fascia, Roof to wall Flashing, Flashing around windows, doors and posts are required to be Aluminum-Zinc Coated Steel, 0.024 inches.

5. Gutters:

Sized per manufacturer’s standard configuration. 29 gauge aluminum or steel, color to match building. Manufacturer’s standard support bracket spaced a maximum 48-inch on center.

6. Downspouts:

Downspouts to match the material and finish of the gutters. Manufacturer’s standard downspout, 5” x 3” minimum size. Attached to wall with sheet metal straps to match downspout at 48” o.c. Provide a concrete splash block at each downspout.

7. Sealants and Caulking:

General Contractor shall provide sealants and caulking at all joints between system components as specified or recommended by the metal building manufacturer.

8. Other:

All lights, vents, and utilities attached to the building will be removed and reattached to install the siding. This will include any materials needed to adjust when reattaching.

Contractor shall provide and pay for all materials, labor, tools and equipment necessary for the execution of the Work. The IDNR will furnish the necessary water and power. The Contractor shall furnish his own work trailer, if needed, temporary restroom facilities, and secured equipment storage. IDNR shall provide emergency shelter for contractor employees in the event of serious weather conditions.

In addition, the Contractor will furnish their own trash dumpster for all garbage and debris associated with the construction project. The Contractor shall, at all times keep the premises free from accumulation of waste material or rubbish caused by their employees or Work and at the Completion of the Work, they shall remove all their rubbish from and about the building, and all their tools, scaffolding and surplus materials, and shall leave their work "broom clean" or its equivalent. The Contractor shall repair and otherwise make good any damage caused by this work and leave the premises in the equivalent of the original condition.

The Contractor shall be responsible for verifying the locations of existing utilities. Where unmarked utility lines, underground obstructions or piping may be uncovered on the premises, the Contractor shall notify the Utility Company having jurisdiction thereof and take all necessary measures to prevent interruption of services that may be damaged or interrupted through Contractor's own negligence and be responsible for immediate repair and/or restoration at his expense.

Prior to trenching or excavating, contact JULIE (Joint Utility Locating Information for Excavation 1-800-892-0123) and the site manager to aid in locating all existing utilities It shall be understood that this contract will be based on the quoted lump sum proposal. Bids will be awarded based on Lump Sum Amount.

9. Grading and Layout General Contractor shall layout all work and establish all working lines, levels, elevations and measurements.

10. Contractor Experience The contractor must have 3 years of experience in the commercial industry and be able to provide documentation of completion of at least 5 projects similar in size and scope to this one when requested.

B. Project Instructions and Notes:

1) Work Completed by Prime Contractor:

A minimum of Seventy percent (70%) of the work shall be completed by the Prime Contractor on this project. Pursuant to (30 ILCS 500/1-15.17) the Contractor is the person having a contract with the Illinois Department of Natural Resources.

2) Coordination of Work Activities:

All work activities and entry to the site must be coordinated with the site superintendent.

3) Deliverables and Staff Training:

N/A

4) Independent Testing:

The Contractor shall pay all independent laboratory testing, if needed.

5) Contractor’s Licensing and/or Certifications:

Contractor shall be responsible for compliance with all applicable contractor and trades person licensing with the appropriate State agency.

6) Product Data:

Submit for the approval of the DNR Project Engineer product data for the following items prior to starting work:

a. Samples: Color samples for all exterior finishes including doors.

b. Product Data: Product data and/or shop drawings shall be submitted for siding, gutter, down spouts, soffit, and man doors.

7) As-Built Markups:

The Contractor shall hand mark one set of drawings with corrections, dimensions, and "As-Built" notes. These Drawings shall be delivered to the DNR Project Architect/Engineer upon construction completion and prior to final payment request.

8) Extended Warranty:

Workmanship, materials and equipment subject to seasonal loads will be in conformance with the contract and free from defects for a period of two years, commencing from the goods acceptance date.

In accordance with 820 ILCS 130/5, the contractor and sub-contractor(s) shall make and keep, for a period of 5 years from the date of the last payment made on or after January 1, 2014 (the effective date of Public Act 98-328) on a contract or subcontract for public works, records of all laborers, mechanics, and other workers employed by them on the project.

No later than the 15th day of each calendar month, the contractor shall file a certified payroll for the immediately preceding month with the Department of Natural Resources.

5) Employment of Public Workers on Public Works:

In a period of excessive unemployment rates, State contractors (1) constructing or building any public works or (2) cleaning-up and disposing on-site of hazardous waste, and that clean-up or on-site disposal is funded or financed in whole or in part with State funds or funds administered by the State, are required to employ at least 90% Illinois laborers on such project. For projects involving clean-up and on-site disposal of hazardous waste, emergency response or immediate removal activities are excluded. This requirement applies to all labor whether skilled, semi-skilled or unskilled, whether manual or non- manual.

A period of excessive unemployment rates is defined as any month immediately following two consecutive calendar months during which the level of unemployment in the State of Illinois has exceeded 5% as measured by the United States Bureau of Labor Statistics in its monthly publication of employment and unemployment figures.

Any public works project financed in whole or in part by federal funds administered by the State of Illinois is covered under the provisions of this requirement, to the extent permitted by any applicable federal law or regulation. 30 ILCS 570.

Contractors may receive an exception from this requirement by submitting a request and supporting documents certifying that Illinois laborers are either not available or are incapable of performing the particular type of work involved. The certification must: (a) be submitted to the agency within the first quarter of the Contract Term; (b) provide sufficient support that demonstrates the exception is met; (c) be signed by an authorized signatory of the contractor; and (d) be approved by the agency.

6) Small Business Set-Aside The Contractor awarded the project must be registered as a small business, as required by the Small Business Set-Aside Program. (For complete requirements, to become registered, or to certify your business is in the Small Business Set-Aside Program, visit the Illinois Procurement Gateway (IPG) at https://ipg.vendorreg.com/ or call (217) 782-1270.

7) Apprenticeship-in-Training When applicable, the contractor and all subcontractors must be participants in apprenticeship and training programs that are both approved by and registered with the U.S. Department of Labor’s Bureau of Apprenticeship and Training. The program(s) must be in the same trade(s) in which the contractor or subcontractor performs work. For information on how to participate in or set up a program, contractors may call the U.S. Department of Labor at 312/596-5508 or visit their website http://www.doleta.gov/oa/ .

9) Subcontractors The Contractor shall identify the names of all subcontractors to be utilized by them in the performance of this contract, together with the anticipated amount of money that each subcontractor is expected to receive pursuant to this contract. Pursuant to Illinois Procurement Code (30 ILCS 500/1-15-108), a person or entity is not a “subcontractor” if that person only Provides goods or supplies that are incidental to the performance of a contract by a person who has a contract subject to the Code.

10) Insurance Contractor shall, at all times during the term of this contract and any renewals or extensions, maintain and provide a Certificate of Insurance naming the State as an additionally insured for all required bonds and insurance. Certificates may not be modified or canceled until at least thirty (30) days’ notice has been provided to the State. Contractor shall provide: (a) General Commercial Liability insurance in the amount of $1,000,000 per occurrence (Combined Single Limit Bodily Injury and Property Damage) and $2,000,000 Annual Aggregate; (b) Auto Liability, including Hired Auto and Non-Owned Auto (Combined Single Limit Bodily Injury and Property Damage), in amount of $1,000,000 per occurrence; and (c) Worker’s Compensation Insurance in the amount required by law. Insurance shall not limit Contractor’s obligation to indemnify, defend, or settle any claims.

11) Performance Bond/Labor and Material Payment Bond Pursuant to the Public Construction Bond Act (30 ILCS 550/), a performance bond and a labor and material payment bond covering the faithful performance of the contract and the payment of all obligations arising thereunder, shall be required if the project cost exceeds $50,000. Each bond shall be in the full amount of the contract. The bond must be from a surety licensed to do business within the State of Illinois and acceptable to IDNR.

12) Minority Contractor Opportunity Initiative The State requires a fee of $15 to cover Expenses related to the administration of the Minority Contractor Opportunity Initiative. Any Vendor awarded a contract under Section 20-10, 20-15, 20-25 or 20-30 of the Illinois Procurement Code (30 ILCS 500) of $1000 or more is required to pay a fee of $15. The Comptroller shall deduct the fee from the first check issued to the Vendor under the contract and deposit the fee in the Comptroller’s Administrative Fund.

13) Permits and Licenses Permits and licenses necessary for the execution of the work shall be secured and paid for by the Contractor.

14) Utilities Before starting excavation, establish location and extent of underground utilities occurring in the work area. Contractor shall contact Joint Utility Locating Information for Excavators (J.U.L.I.E.) 800-892-0123.

15) Highway Permits The Contractor is responsible for contacting the appropriate County Superintendent(s) of Highways and/or other appropriate local officials concerning the proposed work activities on the project as they may relate to use of the County and local road system. Coordination of any activities of concern to the County or Township shall be the responsibility of the Contractor. Special attention shall be given to load limits and seasonal restrictions.

16) New Products Unless otherwise specifically provided in the contract documents, all materials, equipment and products incorporated in the work under the contract shall be new and of a suitable grade for the purpose intended.

18) Specified Materials Bids shall be based on providing all products/materials exactly as required by the project specifications. Contractor may select from the list of acceptable manufacturers, offer an “equal” product and provide proof of its capabilities to meet the project specifications or, for products specified only by reference or performance standards, select any product which meets or exceeds the specified standards, by any manufacturer, subject to the approval of DNR.

19) Final Cleaning Contractor shall clean-up all work related debris and construction materials and properly dispose off-site. The Contractor shall repair and otherwise make good any damage caused by the work and leave the premises in the equivalent of the original condition.

20) Final Inspection A final inspection will be completed by the Project Manager. The inspection will be completed with the Contractor. Final payment will be released upon completion of any punch list items.

21) Warranties The Contractor warrants that all work provided under the contract will be in conformance with the contract and free from defects in workmanship, materials, and equipment for a period of two years from the goods acceptance date. See Section B. Project Instructions and Notes, for any extended warranties that may apply.

22) Change Orders Change order shall be defined as a change in a contract term, other than as specifically provided for in the contract, which authorizes or necessitates any increase or decrease in the cost of the contract or the time for completion. A change order shall be executed by the State agency and vendor evidencing the change. All changes shall be approved by the CPO, or designee, and be accompanied by a written determination that the circumstances said to necessitate the change in performance were not reasonably foreseeable at the time the contract was signed and the change is germane to the original contract as signed. Change orders that increase or decrease the cost of a contract or an estimated contract by a total of $10,000 or more or the time of completion by more than 30 days shall be published on the Illinois Procurement Bulletin, pursuant to Section 15-25 of the Code and documented pursuant to Section 33E-9 of the Criminal Code of 2012, in advance of execution of the change order.

23) Inducement Resolution All or a portion of this project may be paid or reimbursed from the proceeds of tax-exempt bonds subsequently issued by the State.

24) Payment Payments, including late payment charges, will be paid in accord with the State Prompt Payment Act and rules when applicable, 30 ILCS 540/; 74 III. Adm. Code 900. This shall be the Contractor’s sole remedy for late payments by the State. Payment terms contained in Contractor’s invoice(s) shall have no force or effect.

27) Bid Submittal Bids may be submitted electronically on BidBuy or by submitting the attached Bid Form to Frederick.Murphy@illinois.gov .

29) Questions

ALL QUESTIONS PERTAINING TO THE SCOPE OF WORK OR THE BIDBUY PROCEDURES, MUST

BE DIRECTED TO Frederick.Murphy@Illinois.gov ALL QUESTIONS MUST BE SUBMITTED IN WRITING NO LATER THAN THREE (3) BUSINESS DAYS BEFORE THE BID DATE.

30) COVID-19 PROTECTIONS

In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-20. This Executive Order mandates certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of this Executive Order as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Order.