SOW Shredder Maintenance 4-11-2025.pdf

PART 1: GENERAL

1. INTENT: The intent of this objective is to provide preventive maintenance on all media shredders and combo shredders located on the Joint Interagency Task Force South (JIATFS) compound.

All work is to be completed at Naval Base Truman Annex, Key West, FL as outlined in this Scope of Work. This contract will be base plus four option years.

2. SCOPE OF WORK: Contractor shall furnish all labor, tools, materials, transportation, equipment, supervision, and personnel to provide annual maintenance to all media shredders within the JIATFS compound. JIATFS utilizes multiple shredders such as the Disintegrator System Model 23/5, 0301 Jackhammer (HDS-500), Formax FD 8732HS, and 0202 OMD. Each shredder should be serviced per manufacturer instructions. Additionally, the suggested steps for each shredder are listed below.

Disintegrator System Model 23/5 – S/N 45K5386

1. Remove old knives

2. Sharpen spare knives (at contractor site)

3. Installation of sharpened knives

4. Calibrate installed knives to application for optimal performance

5. Grease rotor bearings

6. Inspect hopper for easy opening and closing to cutting chamber

7. Inspect rotor for excessive wear

8. Inspect screen for proper fit and wear

9. Inspect drive belt for wear

10. Adjust drive belt tension to factory specifications for maximum efficiency

11. Check sheave bolt tension and set to factory specifications

Waste Evacuation System

12. Inspect fan for proper operation

13. Inspect evacuation system for leaks

14. Lubricate and grease air system as required

15. Adjust flow controls as needed

16. Inspect Filter

17. Shake filter and empty debris if required

Electrical System

18. Inspect all safety switches ensuring they function properly

19. Inspect all starters ensuring proper operation

Reports

20. Complete evaluation report with recommendations

0301 Jackhammer (HDS-500) – S/N 2004030-A

1. Grease all fittings

2. Clear cutting head of debris

3. Adjust tension of deflectors

4. Lubricate cutting head

5. Verify safety limit switches are working properly

6. Verify gear oil in bath pan and reduction box are at proper levels

Conveyor

1. Clear rails of any debris, adjust as necessary

2. Check tension on conveyor belt and belt condition

3. Check chain that drives belt and lubricate

Filtration system

1. Check blast gate for proper air flow

2. Check HEPA and pre-filters and remark on condition

3. Evaluate Fan to ensure proper rotation Report

1. Run system check on overall machine performance

2. Complete evaluation report with recommendations

Formax FD 8732HS & 0202 OMD – Formax S/N 2301B0052 & S/N 2306B1105

0202 OMD S/N 002257

1. Inspection of shredder and cabinet for visual damage or oil leaks

2. Inspect shred samples to ensure shredded waste meets specifications

3. Check all functions of system

4. Clean and lubricate system

5. Clean photo-eye sensors and cutting head

6. Clean loose material from cabinet and/or top cover

7. Clean and lubricate drive chains and/or gears

8. Run system check on overall machine performance

9. Complete evaluation report with recommendations

3. QUALIFICATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in the Scope of Work. All service personnel shall be certified and trained to work on Security Engineered Machines (SEM) shredders and have at a thorough understanding of operation, maintenance procedures, and regulatory requirements.

4. CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facility’s normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer or Contracting officer’s representative.

5. GOVERNMENT FURNISHED MATERIALS: None

6. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the area, prevents damage to property, and avoids work interruptions.

7. ENVIRONMENTAL COMPLIANCE: Any waste generated because of the project shall either be recycled or be disposed of IAW the Resource Conservation and Recovery Act (RCRA). Any Hazardous Waste shall be manifested off site with Base Truman Annex listed as the Generator and signatory. Any hazardous waste shall be analyzed, characterized, stored and disposed of IAW RCRA and all applicable federal, state (i.e. DOT) and local laws and ordinances. All solid waste/trash shall be removed from site and not disposed of in onsite dumpsters. Waste and recycling areas are reserved for RCF Tenants and shall not be used by Contractors at any time. All work will be performed IAW the BASE Truman Annex Spill Prevention Control and Countermeasures Plan. All chemicals required for this project shall be preapproved by the contract POC along with SDS’s. All solid waste shall be removed from the RCF after each working day. All extra chemicals and products shall be removed from the site upon work completion, as the Emergency Planning and Community Right-To-Know Act requires JIATFS maintains an inventory of all Hazardous Materials located at the site. A laydown area as required and an Erosion and Sediment Control Plan, shall be preapproved by the COR as needed.

8. MATERIALS AND LOCATIONS:

a) The Contractor will furnish all materials, equipment, instruments, tools, and other items necessary for accomplishment of these services.

b) For the Disintegrator System Model 23/5, JIATFS will ship the used blades to be serviced and sharpened to contractors’ site. The contractor should ship blades back to JIATFS once completed so they are ready for the next maintenance visit.

9. LIABILITY OF CONTRACTOR: Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government.

PART 2 PERFORMANCE STANDARDS

1. PERFORMANCE REQUIREMENTS: Contractor shall provide services to provide annual preventive maintenance to all media shredders within the JIATFS compound. Replacement parts shall meet or exceed system requirements. All repairs shall comply with manufactures specifications.

Any/all parts requiring replacement shall meet or exceed the manufactures specification. All installations shall be completed IAW the Manufactures requirements as well as federal and local guidelines.

2. LABOR LAWS: The Service Contract Act applies to the procurement.

3. SITE RESTORATION & CLEAN UP: The work site shall be cleaned up at the completion of the workday. Upon completion of the job, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, debris, or other litter that remains. There will be no final acceptance of the contract until the Contracting Officers Representative approves the appearance of the job site.

4. TECHNICAL REQUIREMENTS: The Contractor shall provide all necessary transportation, labor, equipment, and materials to maintenance the shredders within this Scope of Work.

5. EXECUTION: Installation, workmanship, fabrication, assembly, erection, examination, inspection, and testing shall be in accordance with appropriate sections of 29 CFR 1910, 1926

a) The Contractor shall schedule all work with the Physical Security Officer (or the Assistant PSO or ESS Technicians). The Contractor shall understand the importance to schedule and complete all work in a timely fashion. The Contractor shall minimize the impact for the command and/or mission of the personnel located at each location.

b) The Contractor shall perform all work IAW all Federal, EPA, OSHA, and State of Florida laws and regulations.

6. REFERENCE DOCUMENTS:

PART 2 PERFORMANCE STANDARDS