SOW_Shoot_House_Final.pdf

PR# 10834112

California Department of Corrections and Rehabilitation Mobile Modular Shoot House

STATEMENT OF WORK

I. Purpose

The California Department of Corrections and Rehabilitation (CDCR), Division of Adult Parole Operations (DAPO) is soliciting bids for a Mobile Modular Shoot House kit, to include, but not limited to, modular doors, windows, frames, and walls, which will be utilized for tactical training.

This modular shoot house kit will be used to provide realistic training outside or inside any environment or venue with the use of simunition and other non-live fire training means to help prepare students and agents for tactical operations. The mobile shoot house must be designed to mimic real-world scenarios for law enforcement. This realistic setting is key to not only sharpen tactical skills, but to improve de-escalation and communication skills as well. With this mobile equipment, DAPO can engage the agents and cadets with more realistic training and scenarios.

II. Specifications The contractor must supply a complete modular shoot house kit to include, but not limited to, or meet the following criteria:

A. Material and connectors to build at least 2,000, to a maximum of 2,500 square feet of training area with the ability to reconfigure and create one large dwelling or multiple small dwellings.

B. Materials must be constructed of “all weather design materials.” This will ensure that the product is able to be used and stored indoors and outdoors. Panel material to exclude pressure treated wood.

C. At least four (4) breaching doors that allow for the use of a ram. Breeching doors must function without being bolted to the ground or permanently mounted.

D. Standardized wall panels and connection system that allow for ease of setup. Panels shall not weigh less than 50 lbs. each and shall not exceed 75 lbs. each in weight.

E. At least twelve (12) functional doors that swing inward and outward.

F. At least four (4) panels that include "windows" consisting of a cutout covered in a clear material that can sustain simunition. Open, uncovered window cut outs or glass will not be accepted.

G. All materials (including window panels) must be able to withstand simunition rounds.

H. Made in and shipped from the USA.

III. Contractor to Provide On-Site Training / Demonstration Contractor must be available within 30 days after delivery is complete to provide an on-site, in person, set-up demonstration/training. Personnel deployed for training must be experienced employees with technical expertise in the product. At the sole discretion of the CDCR, the on-site, in person, demonstration may be waived if remote and/or video demonstrations are deemed satisfactory. Installation assistance to be provided by the contractor to ensure proper knowledge of set-up and take-down is transferred to CDCR employees.

IV. Samples The CDCR reserves the right to request physical samples of all critical kit components (wall panels, breaching doors, connectors, etc.) prior to award to determine acceptability. If the contractor fails to make samples available within the timeframe specified by the CDCR, the submitted bid may be rejected.

V. Workmanship All materials shall be a product of good workmanship and shall be free of any defects that will affect their appearance and serviceability.

All goods are to be brand new. Used, shopworn, demonstrator, prototype, or discontinued goods are not acceptable.

VI. Warranties/trade-ins

All products offered must contain, at a minimum, one (1) year warranty from the Original Equipment Manufacturer (OEM). The initial warranty period shall commence after the acceptance of the product(s).

During the warranty period(s), the contractor must: Honor all manufacturer’ warranties and guarantees on all products offered through the purchase contract. If the manufacturer offers an on-site warranty, those warranty services must be passed on to the users of this purchase contract. Supplier shall bear all material, labor and transportation costs for repairing defects and failures occurring within the warranty period.

VII. Delivery Delivery is to be completed in full within one hundred and twenty (120) calendar days after receipt of purchase order. Delivery time may be extended at sole discretion of the CDCR via Purchase Order Change (POC) if both the State and Contractor agree

Delivery shall be made to the location below. Receiving hours are Monday-Friday, 9:00 am to 2:30 pm, excluding state holidays.

R.A. McGee Correctional Training Center, Division of Adult Parole Operations – 9850

Twin Cities Road, Galt, CA 95632. Attn: Guadalupe Olguin, 279-210-3516, Guadalupe.olguin@cdcr.ca.gov.

VIII. Communications The contractor shall provide a direct contact phone number and email for communication and customer support. Customer support shall be available from the time of purchase award to 90 days after delivery of goods is complete to ensure all questions and/or issues regarding delivery and installation may be addressed. Responses to CDCR inquiries must be received within two business days. Failure to provide customer support may, at the discretion of CDCR, be cause for termination of the agreement due to default of the contractor.

IX. Prices Prices shall be submitted on the CDCR’s Cost Worksheet. Pricing shall be all inclusive. Only the prices/charges submitted in the bid response shall be accepted and included in the awarded contract.

For this bid, only bids quoted F.O.B. Destination, Freight Prepaid, will be accepted. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees, permits, cost of bonds, or for any other purpose will be paid by the State unless expressly included and itemized in the bid package. International shipments will be Delivered Duty Paid (DDP). Import Costs, duties, taxes, value added tax, or any other transportation or customs costs will not be paid by the State unless expressly included and itemized in the bid package. Sales tax shall not be included in the bid. The sales tax rate is based on the rate of the area where the product is to be delivered.

X. Billing and payment Invoices must be submitted electronically to the CDCR Accounting Services Branch, as specified in the awarded Purchase Order.

XI. Questions and Answers Bidders may submit questions, requests for clarification, concerns, and/or comments (hereinafter referred to collectively as “questions”) regarding this solicitation. All questions must be submitted in writing via e-mail to the Procurement Official listed in this solicitation.

Bidders must include their name, e-mail address, and telephone number with their submission of questions. Questions must be received by 2:00 pm PDT on 4/15/26. CDCR will post the questions and answers on the Cal eProcure advertisement and e-mail the questions and answers to everyone who has submitted a question by Tuesday, 4/21/26 (tentative). At its discretion, the CDCR may respond to questions that are submitted late or not in proper form. The CDCR reserves the right to rephrase or not answer any question submitted.

XII. Technical Literature and Illustrations Bidders are required to submit manufacturer technical literature and design illustrations/photos that clearly display the products offered and that compliance with the specifications outlined in this solicitation are met. The CDCR reserves the right to request additional information to clarify and ensure that the products offered by the contractor suit the needs of the department prior to award.

XIII. Clarifying Information During the evaluation and selection process the State may ask the Bidder to clarify their submitted response if the bid contains ambiguous or conflicting information regarding a requirement for which compliance cannot be determined. Responses must be received within two business days, if responses are not received within the time specified, the bid may be deemed non-responsive.

Clarification will not be requested if the Bidder has been deemed non-compliant to other requirements. Requests for clarification are at the sole discretion of CDCR.

Any conflicts, omissions or errors in the solicitation or questions concerning clarification or interpretation of the RFQ, shall be brought to the attention of Procurement Official. CDCR reserves the right to amend or modify the solicitation document prior to the final bid submittal date identified herein by issuing an addendum to all parties. Addendums will be posted to the Cal eProcure advertisement and emailed to any bidders that have submitted a bid. The CDCR will not be bound by any verbal representations or interpretations. CDCR reserves the right, at its sole discretion, for any reason, including price, rates, costs, etc., to cancel or modify this RFQ, in whole or in part, prior to the award of any contract. CDCR may waive any immaterial deviation or defect in a bid proposal. The CDCR’s waiver of a deviation or defect shall in no way modify the RFQ documents or excuse the Contractor from full compliance with the RFQ specifications if awarded the contract. CDCR may reject any bid for any deviation or defect.

ADMINISTRATIVE REQUIREMENTS

I. CDCR SPECIAL TERMS AND CONDITIONS

When delivering to a CDCR facility, special terms and conditions apply. Suppliers must observe all institution security rules and regulations. Suppliers shall contact the facility regarding specific requirements prior to attempting any delivery. All persons entering facility grounds must have a valid state driver’s license or photo identification card on their person. Clothing restrictions apply.

II. CONTACT INFORMATION

The Procurement Official contact information for this solicitation is listed below:

Kaycie Koll Procurement Analyst CDCR Office of Business Services kaycie.koll@cdcr.ca.gov 279-210-3437

The Procurement Official shall be the single point of contact. All inquiries and questions must be directed to only this person. Oral communications are discouraged and shall not be binding to the State. Bidders should only rely on written statements issued by the Procurement Official