SOW_Sewer Line System Investigation.doc

USDA APHIS VS Sanitary Sewer System Investigation NYAIC, Rock Tavern, NY 12639522R0051 Attachment 1

Statement of Work for

Contractor Services June 2022

1.0 PROJECT: Sanitary and Storm Sewer Systems Investigation

2.0 LOCATION: U.S. Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Veterinary Services New York Animal Import Center (NYAIC), 474 International Blvd. Rock Tavern, NY 12575

3.0 BACKGROUND: NYAIC is an animal quarantine center used to screen birds and hoof stock entering the country. The sewer systems are 40+ years old, over a mile long and portions run under the Stewart International Airport runway. A failure of NYAIC’s sewer systems has immense impact as it could do the following: (1) shut down the entire sewer system for the time required to complete repairs, (2) leak into other systems, (3) potentially shutdown parts of the airport runway while repairs are being performed, and (4) possibly incur governmental and regulatory fines resulting from a sewer system shutdown. To mitigate future problems, Program is proactively seeking an investigation of the sewer lines to ensure problem areas are identified and corrected.

4.0 SCOPE: The purpose of this SOW is to procure contractor services to investigate the entire sewer system for the facility inclusive of 17 manholes to ascertain infiltration, corrosion, and structural integrity of the system. Sewer scope inspection shall identify any damage to the pipes, blockages, and other problems. It also will identify potential problem areas before they develop into serious issues or hazards. The word “provide(s)” as mentioned in this SOW means to provide and install.

4.1 Meet with USDA employees [e.g., Facility Operations Specialist (FOS), Contracting Officer (CO), etc.] to ascertain a clear understanding of the project guidelines and scope; location of underground obstructions, piping or equipment; boundaries; and to address any site security concerns. Contractor shall furnish all plant, labor, materials, services, and equipment, etc. to effectuate completion of this project.

4.2 Inspect the sanitary and storm sewer system, including manholes, serving the facility. Utilize infiltration sensors, cameras, drones, GIS mapping, etc., to inspect and locate the main and lateral sewer system lines including any adjacent manholes. Deliverables:

a. Video-record the existing piping and tie-ins to determine if lines are clear, free of defects, leaks or cracks, bumps, settling, damage, foundation problems, roots/green patches, insect/rodent infestation, etc. Provide two copies of the video to the FOS that document the sewer system.

b. Provide insight into the following: general condition, asset inventory, inflow and infiltration (I/I), and hydrogen sulfide corrosion. Analyze data and provide recommendations for repairs and/or other corrective action. Submit a detailed report inclusive of photos of each manhole, drawings, etc. to detail existing conditions, blockages, areas of deterioration, type of pipe, and/or defects, etc. in the system. The report shall include photos for each manhole. Provide a 360-degree panoramic view of each manhole. Report should address the following:

· Manhole identification number

· Depth

· Diameter

· Rim elevation

· Invert elevation

· Construction material

· Apron condition

· Evidence of discharge

c. Generate a site plan and sewer line profile to identify manhole locations and sewer line routes.

d. Include a cost estimate for recommended repairs for both the sewer line and manhole.

4.3 NYAIC will remain fully operational during the investigative period. Coordinate with the Government to minimize conflicts and any required downtime. Coordinate with the Stewart International Airport for runway access.

4.5 Contractor is responsible for locating existing utilities at the facility prior to commencing project. Contractor will assume all responsibilities if damage occurs resulting from failure to properly identify site utilities in the project work zone. Utilities that are damaged either above ground or below grade shall be repaired/restored at no cost to the Government.

4.6 Infrastructure i.e., buildings, fences, driveways, roads, sidewalks, etc. damaged during the investigation process will be repaired at no cost to the Government and to the satisfaction of the FOS. Protect work of other trades against damage during the investigative procedure. Correct damage to work of other trades by cleaning, repairing, replacing, and refinishing as approved by a Trade Professional and leave in an undamaged condition.

4.7 Provide a minimum of five days’ notice before any utility or program system is shutdown or de-energized. Coordinate any shutdown with the Government to preclude interference with the daily facility operations.

4.8 Contractor shall identify access points and maintain a clean site for project duration. Maintain all debris in covered containers. Utilize drop cloths as appropriate.

At project completion, clean the area(s) to remove any dirt, dust, and debris. Contractor shall remove at their expense all debris from the site. Restore area(s) to the same level of cleanliness or better prior to the start of the investigative process.

4.9 Contractor shall ensure site conformance and investigative processes meet or exceed Occupational Safety and Health Administration (OSHA) standards.

4.10 Contractor shall at a minimum possess NASSCO’s PACP certification—Pipeline Assessment Certification Program.

4.11 Provide a Safety Plan and Quality Assurance/Quality Control (QA/QC) Plan for Government review and acceptance. QA/QC plan should address how project phasing is implemented to minimize impact to current operations.

4.12 Utilities that have been disconnected shall be reconnected to ensure functionality. Contractor shall submit testing data and written documentation stating that the entire system is functioning correctly per the design requirements and the manufacturer’s recommendations.

5.0 PROJECT DATA: All available as-builts or record drawings such as site survey and/or aerial plan, floor plan, site utility plan, etc., shall be provided to the Contractor at the kickoff meeting. Drawings provided by the Government are conceptual in nature only and shall be confirmed by the Contractor in the field. Record drawings may or may not contain utility survey data. The following information is also available for the Contractor’s use:

· APHIS Environmental Protection Program: http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf

· 29 CFR Part 1910 Occupational Safety and Health Standards

· 29 CFR Part 1926 Safety and Health Regulations for Construction

6.0 PROJECT CONTACTS

6.1 Contracting Specialist (CS)

Jim Roloff

USDA, APHIS, MRPBS, AAMD

250 Marquette Avenue, Suite 410

Minneapolis, MN 55401-2329

Tel. No.: (612) 590-7603 Email: James.G. Roloff@usda.gov

6.2 Facility Operations Specialist (FOS)/

Contracting Officer Representative (COR)

Corey Morris

USDA, APHIS, VS

New York Animal Import Center

Facilities Operations Specialist

474 International Blvd.

Rock Tavern, New York 12575

Tel. No.: (845)-527-7451

Email: corey.morris@usda.gov

6.3 VS Port Services Director

Melissa A. Warrick

USDA APHIS, VS, FO

Administrative Service Center

2150 Centre Avenue

Bldg. B MSC 3E13

Fort Collins, CO 80526

Tel. No.: (970) 494-7352 Cell No.: (970) 567-0566 Email: Melissa.A.Warrick@usda.gov

6.4 Engineering Project Manager (EPM)

Rheta R. Johnson

USDA, APHIS, MRPBS, ASD, EPSB

Cubicle 3A-03.40

4700 River Road, Unit 115

Riverdale, MD 20737

Tel. No.: (301) 851-2638

Fax No.: (301) 734 4846

Email: Rheta.R.Johnson@usda.gov

6.5 Safety, Health, and Environmental Branch Chief

Tim Snidow CEM

USDA, APHIS, EMSSD

4700 River Road

Riverdale, MD 20737

Tel. No.: (301) 904-0916 Cell No.: 443-722-4862

Email: Timothy,Snidow@usda.gov

7.0 GENERAL REQUIREMENTS:

7.1 The Contractor shall comply with the latest editions of national codes and regulations including federal, state, and local laws. Contractor shall pull permits as required by the state or authority having jurisdiction. Codes and regulations include, but are not limited to, the following:

· International Building, Plumbing and Mechanical Codes

· National Fire Protection Code (NFPA)

· National Standard Plumbing Code

· National Electrical Code (NEC)

· National Life Safety Code

· Occupational Safety and Health Administration Regulations (OSHA)

· Environmental Protection Agency (EPA)

· NYS Department of Environmental Conservation

· New York Codes, Rules and Regulations (NYCRR) 7.2 Fee Proposal: Based upon this SOW, the Contractor shall prepare an itemized proposal and schedule for contractor services. The proposal shall identify all tasks, the required disciplines, number of hours for each discipline, and hourly rate for each discipline. Costs for travel, document reproduction, and other direct costs must be clearly itemized. A cover letter shall set forth all assumptions made in the development of the fee proposal. Include as a separate line item to perform stack testing. The proposal shall include all associated parts such as subcontractor overhead and profit, contingencies, general requirements, travel costs, bonding, etc. to ensure all aspects are included.

Please ensure proposal is detailed enough for the Government to make an informed decision regarding associated tasks and costs. A lump sum proposal will not be accepted.

7.3 Field Investigation and Site Survey: The Contractor shall coordinate with the CO and FM all scheduled site investigations and project meetings at the project location.

7.4 Meeting Minutes: Contractor shall be responsible for conducting meetings and recording any minutes. Contractor shall document and distribute all project meeting minutes three days before the next scheduled meeting. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached. Meetings, if required, are at the discretion of the CO or PM.

a.

Contractor shall participate in project meetings at the project site. Contractor shall document inspection observations.

b.

Since this project requires coordination with outside entities, Contractor shall maintain written documentation of all correspondence and conversations between them and the authorities having jurisdiction for this project. As much as possible, notify the Government of any scheduled meetings with jurisdictional authorities to allow the Government the option to participate in the meeting.

7.5 Progress Reviews: The Government will review and provide comments on each request for information or change order proposal. Contractor shall prepare an itemized response to indicate if the Contractor disagrees or concurs with the comments and if a correction or change will be made to the submittal. All review comments must be resolved by the Contractor prior to submitting final documents. Government will have a minimum of 14 days to review and/or respond to each request. Requests received after 2 p.m. EST/EDT will be considered as received the next business day.

7.6 Security: Project shall conform to all physical security requirements provided by the APHIS Security Specialist.

7.7 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), Autocad for Windows, and will be in .DWG and .PDF files.

7.8 As-Built Drawings: As-built drawings shall be updated at the completion of the contract per the red lines to reflect actual conditions and all additional work items completed under any change order. Final as-built drawings and specifications shall be signed and sealed by a Professional Engineer registered in the state of project location. Contractor shall submit as-built drawings in AutoCAD (*.DWG files) and .PDF formats. Electronic and hard copy formats of the drawings and specifications will be provided to the Government.

7.8 Schedule: The Contractor shall provide the CO with a proposed schedule for all tasks. Any request for time extensions or other deviations from this schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the scheduled alterations. Only the CO can approve time extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the discretion of the CO. Project duration shall not exceed 150 calendar days.

7.9 Submittal Distribution: The Contractor shall send copies of submittals to the following recipients. Reference paragraph 6.0 “Project Contact Persons” for respective contact information. Drawings referenced are architectural C-size unless otherwise noted.

Shop Submittals

Contracting Officer electronic Facility Operations Specialist

Drawings/Specifications/Reports

(1) C-size copy Director Port Services

(1) C-size copy Engineering Project Manager

(5) C-size copies for distribution

Upon approval of the shop submittals, CO will notify Contractor to commence construction.

8.0 FINAL DOCUMENT TURNOVER

8.1 Final submission shall incorporate and address all review comments from the previous submissions, include an itemized response to those comments and as-built information. Include all project documents including warranties, record drawings, etc. on CD or thumb drive (TD). Please categorize appropriately. Closeout documents shall be submitted no later than 20 days upon completion of the project. Documents shall be properly stamped and dated “As-built.” Hard copy drawings shall be architectural C-size.

Contracting Officer

1 TD/CD

Director Port Services

1 TD/CD

Facility Operations Specialist

3 copies (2 hard copies +1 TD/CD)

Engineering Project Manager

2 copies (1 hard copy + 1 TD/CD)

8.2 All warranty, data sheets, calculations, etc. shall be submitted within 20 days of project completion. Contractor shall coordinate with the Government the format for the project closeout data.

8.3 Contractor shall maintain Project Record Documents and submit Project Record Documents with release of claims for final Application for Payment.