SOW_SD_ESFO_Office_Relocation.pdf

140FF027Q0041 Office Relocation Page 1 of 7

South Dakota Ecological Services

Pierre, South Dakota

STATEMENT OF WORK

420 S Garfield, Avenue

The South Dakota Ecological Services Office, located at 420 S. Garfield Ave Pierre, SD 57501, has a requirement for office movers. Services required include:

• Packing

• Transportation

• Storage Placement

• Disposal Services

Due to the complexity of this requirement, a site visit is highly encouraged and expected for a realistic and reasonable offer. Site visits will only be offer on 11/17/2026 and 11/18/2026. Please contact Lisa Zahn, 720-925-1363, lisa_zahn@fws.gov to schedule a time on 11/17 or 11/18.

1.0 PURPOSE

The U.S. Fish and Wildlife Service (USFWS) requires commercial moving, packing, transportation, storage placement, furniture disassembly, and disposal services in support of the relocation of an office/garage located in Pierre, South Dakota. The Contractor shall provide all personnel, supervision, equipment, vehicles, tools, packing materials, transportation, labor, and other resources necessary to safely and efficiently complete the relocation. USFWS anticipates relocating approximately 3,500 square feet of office/garage contents. The work includes packing office contents; disassembly of modular office furniture; removal and transportation of office furniture, equipment/garage items, supplies, and specialty items; delivery and placement of retained property into a designated storage unit; and removal and disposal of furniture and trash. The Contractor shall protect

Government property, buildings, fixtures, and facilities throughout performance.

2.0 BACKGROUND

The USFWS currently occupies approximately 3,500 square feet of office/garage space in

Pierre, South Dakota. They intend to vacate the existing space and store all Government property that is designated for retention. Property designated for disposal shall be removed from the premises and disposed of in accordance with applicable Federal, State of South

Dakota, and local requirements. The USFWS will identify property to be retained, property to be disposed of, and any property requiring special handling prior to or during performance.

3.0 PLACE OF PERFORMANCE

3.1 Origin

Government facility: 420 S Garfield Avenue, Pierre, South Dakota

3.2 Destination

Government-designated storage facility in or near Pierre, South Dakota.

The USFWS will provide the storage facility address and access instructions to the

Contractor.

3.3 Disposal Location

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The Contractor shall transport disposal items to appropriately authorized disposal, recycling, donation, or waste facilities, as applicable.

4.0 SCOPE OF WORK

The Contractor shall perform all labor and services necessary to complete the office relocation.

The scope includes, but is not limited to:

1. Pre-move planning and coordination.

2. Site inspection and development of a move plan.

3. Packing and boxing of loose office contents.

4. Furnishing packing materials.

5. Labeling and inventory identification of packed property.

6. Disassembly of modular office furniture.

7. Disassembly of other furniture as necessary for safe transportation.

8. Protection of furniture and equipment during handling and transportation.

9. Loading Government property onto vehicles.

10. Transportation of Government property to the designated storage facility.

11. Unloading and placement of Government property within the storage facility.

12. Removal and disposal of Government-designated furniture and trash.

13. Removal and transportation of designated specialty items.

14. Final cleaning of areas affected by the Contractor's work to remove moving debris and packing materials.

15. Documentation of completion and identification of any discrepancies or damage.

The Contractor shall furnish all labor, equipment, vehicles, dollies, carts, moving blankets, straps, packing materials, boxes, protective materials, and other ordinary moving supplies necessary to perform the work.

5.0 GOVERNMENT PROPERTY TO BE MOVED

The Contractor shall move Government property designated for retention, including, but not limited to, the following:

5.1 Office Furniture

• Modular office furniture/workstations

• Desks

• Tables

• Chairs

• Large conference table

• File cabinets

• Bookshelves

• Storage cabinets

• Map holder

• Key storage locker

• Coat tree

• Plastic office/floor mats

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5.2 Office and Information Technology Equipment

• Desktop monitors

• Printers

• Plotter

• Scanner

• Shredder

• Laptop computers

• Computer peripherals

• Cables

• Extension cords

The Contractor shall exercise reasonable care in handling electronic equipment and shall prevent damage from impact, moisture, improper stacking, or other foreseeable hazards. The

USFWS will be responsible for disconnecting computers, networking equipment, and other equipment requiring personnel or qualified technical personnel for disconnection unless otherwise specifically stated in the contract.

5.3 Office Contents and Supplies

The Contractor shall pack and transport unbound office contents, including, but not limited to:

• Books

• Office supplies

• Files and records as designated by the USFWS

• Sampling containers

• Sampling gear

• Tools

• Pelican cases

• Cables and extension cords

• Miscellaneous office materials

Boxes shall be packed in a manner appropriate for the contents and shall not be overloaded.

6.0 SPECIALTY ITEMS

The Contractor shall provide appropriate care in handling specialty and unusually shaped items, including:

• Taxidermy

• Fish replicas mounted or hanging on walls

• Wall-mounted or suspended items

• Map holder

• Key storage locker Heater

• Large conference table

The Contractor shall use appropriate protective materials and handling procedures to prevent damage and shall notify the Contracting Officer's Representative (COR) before moving any item that appears damaged, unstable, unusually heavy, or otherwise presents a safety concern.

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7.0 MODULAR FURNITURE DISASSEMBLY

The Contractor shall disassemble modular office furniture and workstations as necessary to safely remove the furniture from the facility and transport it to the designated storage facility.

Disassembly shall include:

• Workstation panels

• Work surfaces

• Desks

• Attached storage components

• Shelving

• Modular cabinets

• Associated hardware

• Other components necessary to safely transport the modular furniture

The Contractor shall maintain hardware and associated components with the furniture from which they were removed. Hardware shall be placed in labeled containers or bags identifying the associated furniture. The Contractor shall prevent loss of hardware and shall organize disassembled furniture in a manner that facilitates future reassembly.

Unless specifically directed otherwise, the Contractor shall not reassemble modular furniture at the storage facility.

8.0 WALL-MOUNTED AND OVERHEAD ITEMS

The Contractor shall remove designated wall-mounted or suspended items, including:

• Fish replicas

• Taxidermy

• Map holder

• Dry erase board

• Overhanging light fixture

The Contractor shall protect walls, ceilings, doors, floors, and other building components during removal.

8.1 Electrical Items

The Contractor shall not disconnect, alter, or modify electrical wiring unless specifically authorized and performed by personnel appropriately qualified and authorized to perform such work. The USFWS may designate an electrician or other qualified personnel to disconnect electrical fixtures before the moving Contractor removes them.

9.0 REFRIGERATOR, MICROWAVE, AND APPLIANCES

The Contractor shall move designated appliances, including:

• Refrigerator

• Microwave

The Contractor shall use appropriate equipment and handling procedures to prevent damage to the appliances and surrounding property.

The Contractor shall not disconnect gas, electrical, plumbing, or other utility connections

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10.0 HAZARDOUS MATERIALS AND SPECIAL HANDLING

The Government may identify materials associated with laboratory, sampling, field, or office operations that require special handling.

Examples may include:

• Flammable materials

• Acids/corrosive materials

• Other regulated or hazardous materials

• Sampling materials

• Chemical storage containers

The Contractor shall not transport, package, dispose of, or otherwise handle hazardous materials unless the Contractor is properly qualified, licensed, permitted, insured, and authorized to perform such services.

Prior to transporting any potentially hazardous material, the Contractor shall identify the material and handling requirements to the COR. Hazardous materials shall be handled and transported in accordance with all applicable Federal, State, and local requirements.

The Contractor shall not place hazardous materials in a commercial self-storage unit unless the USFWS has confirmed that the facility is legally authorized and suitable for storage of the specific materials. If hazardous-material transportation or disposal is outside the Contractor's capabilities, the Contractor shall notify the COR immediately. The

USFWS may need to arrange separate hazardous-material services.

11.0 PACKING REQUIREMENTS

The Contractor shall provide all ordinary packing supplies necessary to pack Government property.

Packing materials may include:

• Corrugated boxes

• Specialty boxes

• Bubble wrap

• Packing paper

• Protective padding

• Furniture blankets

• Stretch wrap

• Tape

• Labels

• Protective coverings

• Containers for small hardware

The Contractor shall pack materials according to their type, weight, fragility, and handling requirements. Heavy materials shall not be packed in boxes in a manner that creates unsafe

140FF027Q0041 Office Relocation Page 6 of 7 lifting conditions. Boxes containing Government property shall be labeled in accordance with a labeling system approved by the Government. The Contractor shall maintain reasonable segregation of equipment, supplies, records, and other property to facilitate inventory and storage.

12.0 TRANSPORTATION

The Contractor shall provide properly maintained commercial vehicles and equipment sufficient to transport the Government's property.

The Contractor shall:

• Secure all property during transportation.

• Protect property from weather.

• Prevent shifting and damage during transit.

• Use appropriate moving blankets and protective materials.

• Comply with applicable transportation laws and regulations.

• Provide sufficient vehicle capacity to complete the move without unreasonable delay.

The Contractor shall not combine USFWS property with unrelated customer property in a manner that creates a risk of loss, damage, contamination, or commingling.

13.0 STORAGE FACILITY SERVICES

The USFWS will identify the storage facility.

The Contractor shall:

1. Transport property to the designated storage facility.

2. Unload property.

3. Place property in locations designated by the USFWS or COR.

4. Maintain reasonable organization of stored property.

5. Keep furniture components and associated hardware together.

6. Keep boxes upright and appropriately stacked.

7. Avoid blocking access to storage-unit doors, aisles, or required access areas.

8. Protect property from damage during unloading and placement.

The Contractor shall not discard, donate, sell, recycle, or otherwise dispose of any property designated for storage.

14.0 DISPOSAL OF GOVERNMENT PROPERTY

The USFWS will identify furniture, equipment, and trash designated for disposal.

Potential disposal items may include:

• Unwanted desks

• Chairs

• Tables

• Modular furniture

• File cabinets

• Shelving

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• Office equipment

• Broken or obsolete furniture

• Trash

• Other garage kept/equipment items identified by the USFWS

• Gun safe

The Contractor shall remove designated disposal items from the Government facility and transport them to an appropriate disposal, recycling, donation, or other authorized facility.

The Contractor shall not dispose of any Government property unless specifically designated for disposal by the Government.

15.0 PRE-MOVE SITE VISIT

The USFWS will offer scheduled site visits with prospective Contractors and/or the successful Contractor.

16.0 PERFORMANCE PERIOD

The Contractor shall complete all services within the period specified in the resulting contract/order and will coordinate the specific move schedule with the COR.

Dates

Period of performance shall begin no earlier than February 15, 2027 with a completion date no later than February 26, 2027.

17.0 QUALITY CONTROL

The Contractor shall maintain an internal quality-control process to ensure that:

• Property designated for retention is not discarded.

• Property designated for disposal is removed.

• Furniture is properly disassembled.

• Hardware remains associated with furniture.

• Boxes are properly packed and labeled.

• Property is protected during transportation.

• Property arrives at the designated storage location.

• Storage placement is organized.

• The work area is left free of Contractor-generated debris.

The Contractor shall promptly correct deficiencies identified by the Government.

FAR 46.401 provides that Government quality assurance should be performed at times and places necessary to determine whether services conform to contract requirements and that quality assurance surveillance plans should identify the work requiring surveillance and the surveillance method.

18.0 GOVERNMENT POINT OF CONTACT

Contracting Officer:

Jeremy Riva, 303-535-4788, jeremy_riva@ios.doi.gov

Region 6 POC:

Lisa Zahn, 720-925-1363, lisa_zahn@fws.gov mailto:lisa_zahn@fws.gov