SOW_SCN.docx

DEPARTMENT OF THE AIR FORCE

187TH FIGHTER WING

5187 SELMA HWY BLDG 1502, MONTGOMERY AL 36108-4824

16 July 2025

MEMORANDUM FOR 187 CONS FROM: 187 OSS/OSA

SUBJECT: Statement of Work (SOW) Secondary Crash Network (SCN) for Dannelly Field

INTRODUCTION: This SOW defines the requirement for a Contractor to Engineer, Furnish, Install and Test (EFI&T) into service, a SCN upgrade for Dannelly Field. This upgrade shall provide a completely standalone voice initiated and controlled mass notification system for up to 10 parties at Dannelly Field that directly support the flying missions. All future references for Government Furnished Equipment shall be reflected as (GFE). All locations are on Dannelly Field.

1. PROJECT SCOPE: The current SCN is a manufacturer discontinued Forum Alert III system. The Contractor shall EFI&T all hardware and software to support one (1) Emergency Notification System, with ten (10) SIP sessions console and User Interface Console/GUI in Building 1303 and eight (8) additional Push-to-Talk (PTT) phones (or phones with a noise reduction feature) to agencies across the base. The systems must be compatible to operate utilizing current AFNET on base. Systems must be able to record all calls, with immediate access to the recordings. Systems must have a visual alerting feature to indicate when other parties have picked up the phone on their end.

Project CLINs:

1.1. This effort shall require the Contractor to EFI&T all PTT phones at each Initiator Console location. The remaining drop PTT phones shall be Contractor EFI&T.

1.2. Building and room numbers for each PTT phone will be provided by the Government per Contractor’s requests. Note: Locations are subject to change based on mission requirements. These are provided for the Contractor to properly plan their install locations and required equipment. At each location, the Government shall provide space for the Contractor to EFI&T of all their equipment. This includes GFE 120VAC, 60 Hz power with a standard US electrical outlet.

1.3. Before installing equipment in any cabinet, the Contractor is responsible for coordinating with Government representatives that the cabinet is properly grounded. If it is not, the Government shall take all required actions to ground the cabinet properly.

1.4. The Contractor shall EFI&T all materials, and perform all work to include making all cross-connection assignments and changes required to complete requirements as specified in this SOW. The Contractor shall provide a List of Materials (LOM) to include all equipment to be installed. The Contractor shall coordinate all installations through 187 CS and the Government Representative (GR).

1.5. It is the Contractor’s responsibility to test all associated equipment, fiber modems/switches, UPSes, blocks, and cables to ensure that they meet all standards and requirements. The Contractor shall correct any deficiencies and provide the GR all testing results. The Contractor shall provide an end-to- end test on all circuits to ensure that there is minimal interference and correct functionality.

1.6. All Contractor EFI&T equipment but shall be manufactured by the approved National Defense Authorization Act (NDAA) companies.

2.0. PROJECT SUPPORT REQUIREMENTS.

2.1. Project Requirement: For the areas identified above, the Contractor shall provide all management, personnel, equipment, tools, transportation, supplies, materials, supervision, and other incidentals necessary to EFI&T the Dannelly Field SCN. All materials provided shall be new and not refurbished.

2.2. Base Support Requirements. The Contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project.

2.2.1. The Contracting Officer will assign a 187 CS individual to act in their stead during the installation and designate them as the GR. The Contractor shall coordinate all efforts with the GR. The GR shall process all Contractor efforts and requests with the Contracting Officer and appropriate base personnel.

2.2.1.1. The 187 OSS will appoint individuals as POC's for the installation and will coordinate with 187 CS on all installation requirements once POC's for installation are provided.

2.2.2. The Government shall provide approximately 100’ square feet of secure and dry storage space for Contractor materials at Dannelly Field. The Contractor shall be responsible for loading, unloading, unpacking and transportation of all Contractor provided materials, test equipment, training documentation, etc. at both locations. The Contractor shall be responsible for disposal of all packing materials and unused installation materials. If the GR concurs, the Contractor may turn these items over to the Government for use/disposal at no compensation to the Contractor. If the GR does not agree, the Contractor shall properly dispose of these items IAW the local Governments’ environmental practices.

2.2.3. Shipping Address for project materials to Dannelly Field is:

187 OSS/OSAA

5187 Selma Hwy, B1303 Montgomery AL, 36108

The Contractor shall send an email to MSgt Matt Jock at matthew.jock@us.af.mil 5 days prior to shipment. His phone number is 334-394-7229. The Contractor shall include tracking information within the email. The Contractor is responsible for acceptance of materials upon arrival. The Government shall not be responsible for items lost or damaged during shipment.

2.2.4. Stated work and associated products shall be performed at the UNCLASSIFIED level. However, some of this work will take place in secure areas where Contractor employees must be always escorted. The Contractor must coordinate access to secure areas at least three (3) working days ahead of time. It is the Government's responsibility to provide escorts. Contractor personnel, while under escort in restricted areas, shall always obey the direction and orders of their escorts. During any time of an emergency, the Contractor personnel shall be directed to vacate the area(s) and return later without additional costs to be incurred by the Government.

2.3. Restoration. The Contractor shall restore all disturbed property to the “as found” condition or better after installation. The Contractor shall comply with Base Grounds Restoration requirements.

2.4. Project Residue. The Contractor shall dispose all residues from this project off base and In Accordance With (IAW) Federal, local, and base environmental laws, and regulations. See 2.2.2 above.

2.5. Fire Suppression. Any wall penetration shall use adequate fire blocking to meet or exceed the current standard in place.

2.6. Excavation/Building Penetrations: All wall penetrations, including inside buildings, shall be restored to meet the required base fire ratings.

2.7. Labeling: The Contractor shall label all equipment and cables they install in accordance with ANSI/TIA/EIA-606-A-2002 and as directed by the GR.

2.8. Redline Drawings: The Government shall provide building floor plans and scaled Dannelly Field Base Maps to the Contractor, after contract award. The Contractor shall provide updated As Builts drawings at project completion (CDRL A001).

2.9. Outages: The Contractor shall be responsible for preventing any unscheduled outages (i.e. cutting or disabling any in-service cables or equipment). Contractor-caused, interruptions of communications capabilities shall be immediately identified to the GR. Such outages shall be Contractor worked non-stop until corrected, entirely at the Contractor’s expense. The Contractor shall coordinate planned outages with the GR at least 10 calendar days in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

2.10. Hours of Operation: The Contractor shall perform the services required under this contract during normal duty hours 0700-1600, Tue-Fri of the facility where work is being performed. Any other work schedule outside of normal duty hours requires GR approval. Part or all of the facilities may be occupied during this effort. Contractor shall accomplish the installation with minimum disruption of daily office activities. If performance of work outside normal duty hours will be required to meet the scheduled dates stated above, include desired working hours in the Contractor’s Proposal.

2.11. Holidays/Down Days: The Contractor shall not perform work under this contract on US Federal holidays or site-unique down-days unless expressly authorized by the GR.

2.12. Final Acceptance: The Contractor shall schedule a final project walk-through with the GR. This should be scheduled at least 2 calendar days prior to acceptance. Final acceptance will be when the GR signs off on the AFTO Form 747, thereby indicating Government Acceptance.

2.13. All Contractor cables shall be supported every 18 inches by Contractor EFI&T tie wraps, Velcro straps, conduit, raceway, and/or J Hooks. The Government shall provide analog, and fiber cross connection cut sheets and participate in all cross connections with the Contractor.

3.0. COMMODITY REQUIREMENTS: The Contractor shall EFI&T the PCN and SCN systems as defined herein.

3.1. PTT Drops: The Contractor shall test the GFE PTT phones (or suitable equivalent) at the locations provided by the GR.

3.2. Contractor Furnished (CF) Materials and Network Specific Warranty: The Contractor shall furnish all materials for this project except as identified. The Contractor shall supply Commercial-Off-the-Shelf (COTS) end-item system components required for contract performance wherever possible. The Contractor shall identify all materials or equipment required for the project in their Proposal. The Contractor shall list the manufacturer and part number of the proposed material in the Proposal. Unless otherwise specified, the Contractor shall provide copies of existing COTS technical or equipment manuals and warranty documentation and procedures for Contractor-furnished end-item system equipment maintenance. The Contractor shall identify and conduct system familiarization for Government personnel to ensure proper operation and maintenance of the system(s). See paragraph 5.5.

3.3. Physical Inspection: The physical inspection consists of the Contractor performing a physical inspection of each location where installation is required. At each location, the Contractor shall verify the specified placement of the equipment to ensure the installation shall meet the required safety standards. The Contractor shall verify that each location shall have proper rack space, proper mounting of equipment, rack grounding, and proper primary power. An installation test report IAW CDRL A005 shall be provided after physical inspection is completed. Results shall comply before component validation and operational tests are run.

3.4. Component Validation: The Contractor shall perform component validation by testing all the individual Contractor EFI&T PCN and SCN Hardware and Software, cables, and other related equipment to ensure they are working correctly. The Contractor shall test components prior to assembly and installation before continuing too Operational Test. An installation test report IAW CDRL A005 shall be provided after component validation is completed.

3.5. Operations Test: The operations test shall consist of testing the newly installed equipment. This shall be the real-world test to ensure the functionality of the new installation and equipment related to this project. An installation test report IAW CDRL A005 shall be provided after the operational test is completed.

3.6. Grounding and Bonding: The Contractor EFI&T equipment shall be grounded and bonded to the building ground. All grounding and bonding shall follow J-STD-607-A.

4.0. MANAGEMENT:

4.1. Schedule. The Contractor shall provide a complete milestone schedule that denotes major activities to include time-phased start and completion dates for this project and sub-projects associated with the installation of the components and systems. (CDRL A002).

4.2. In-Brief. The Contractor shall conduct an in-brief with the GR or designated representative and other site personnel before the start of site survey or implementation. The in-brief shall familiarize the customer with the purpose of the Contractor's visit and coordinate the project schedule (e.g., arrange for required escorts; QAP schedule; etc.).

4.3. Project Manager or Site Point of Contact (POC) on Site. The Contractor shall designate the Contractor's on-site team leader and alternate(s) as the Site POC for this project in their Access Request Letter. They shall oversee all facets of the project. The Site POC or alternate(s) shall be on site during duty hours until project completion. The Site POC shall be the interface for all work site communications with the Government, including quality, safety, and discrepancy matters.

4.4. Quality Assurance (QA). The Contractor shall provide quality assurance support for the entire life of the project. This support shall assist the Government representative in performing random spot checks and in performing the system acceptance tests. Contractor QA shall be responsible for identifying deficiencies and/or discrepancies throughout the life of the project to the GR. A weekly report (soft copy) will be submitted indicating project progress/statuses and listings any deficiencies/discrepancies found and actions to correct them. (CDRL A003).

4.5. Compliance. The Contractor shall remain in compliance with all Federal, State, and base security and safety laws, regulations, policies, and requirements.

4.6. Clean up. At the day’s end, the installer shall remove all debris and surplus materials from the workplace. Equipment and materials required to complete the work effort may remain on site if they are organized/stored in a manner that does not cause a safety hazard.

4.7. Environmental Management. The Contractor shall comply with the most stringent environmental Federal, and local laws and regulations. and Air Force policies, instructions, and plans. The Federal Government is not exempt from compliance with environmental regulations. The Contractor shall maintain an awareness of changing environmental regulatory requirements to avoid environmental deficiencies for activities on the base. The Prime Contractor shall ensure their sub-Contractors (if any) comply with these specifications.

4.8. Walk-Through. The Contractor shall schedule a final project walk-through of all work completed prior to close out, with the GR. This should be scheduled at least 72 hours prior to the event.

4.9. Personnel Requirements: The Contractor’s technical team shall be Certified to EFI&T the equipment and fiber modems/switches. In their proposal, the Contractor shall confirm their personnel have the required certifications.

4.10. Base Access: The Contractor shall coordinate with the site GR to obtain base access for Dannelly Field. The Contractor shall process and provide a site Access Request letter, to the GR, within 5 calendar days after contract award. This Access Request letter shall identify the names (as shown on the individual’s Passport or Real ID), Passport or driver’s license numbers, the state of issue, birth date, and citizenship of the personnel who will be performing work under this SOW. It shall also include the company name, address, phone number, contract number, project start date and end date. If required by the GR, the Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor and be IAW Joint Base regulations.

5. DELIVERABLES.

5.1. List of Deliverables. All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in this SOW. All deliverables shall be produced using recommended software tools/versions as accepted by the Government. The Contractor shall submit the following deliverables:

CDRL Data Item Title:

A001 As Built A002 Installation Plan A003 Training Materials A004 Reserved A005 Test Report A006 Cutover Plan

5.2. Cutover Plan: The Contractor shall provide a detailed cutover plan IAW CDRL A006 to delineate how the transition shall be implemented. This plan should outline how the system shall be placed into service and clearly specify how the newly installed systems shall connect to the existing base systems IAW CDRL A006.

5.3. Acceptance Test Plan: The Contractor shall provide a detailed acceptance test plan of the installation covering all aspects of the installation and demonstrate the acceptability of the work on meeting the Government’s requirements. The Contractor shall perform all tests and document results of tests with Government’s witnesses overseeing the Acceptance testing IAW CDRLs A005 and A006.

5.4. As-Built Drawings: The Contractor shall provide as-built drawings for the installed equipment to include where and how they connect/interface with each other and existing base systems IAW CDRL A001.

5.5. Training: The Contractor shall provide operational hands-on training for 6 Government Personnel. The Contractor shall provide all training materials (slides, Technical Documents, Manuals, etc.) IAW CDRL A003. The training shall cover complete capabilities of the equipment. The training shall also provide Operations and Maintenance training for the complete system so Government personnel shall be capable of adequately maintaining and providing future additional voice interfaces. This includes complete training for utilizing the Alert III Core Operations and Maintenance Compact Disk with a GFE Laptop. The GR shall arrange a training space for the trainees and Contractor trainer.

5.6. Testing Requirements: The Contractor shall perform testing and inspections of all solutions to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. The Contractor shall conduct on-site testing in accordance with installation manuals, practices, and the appropriate vendor’s test procedures. The Contractor shall provide a detailed test plan IAW CDRL A006.

5.6.1. When any system, subsystem, component, or requirement test fails to meet the requirements of the test, Government acceptance shall be withheld until such time as the cause of the failure is corrected to the Government’s satisfaction.

5.

5.1.

5.2.

5.3.

5.4.

5.5.

5.6.

5.6.1.

5.6.2. After appropriate corrective action has been taken, all tests including those previously completed related to the failed test and the corrective action shall be repeated and successfully completed prior to Government acceptance. Pre-cutover audits shall consist of verification of all testing completed by the Contractor such that the system is deemed ready for functional cutover. As part of this audit, any engineered changes, or approved waivers applicable to the installation shall be reviewed and agreed upon between the Contractor and the GR. Post-cutover audits shall verify that all post-cutover acceptance testing has been performed satisfactorily in accordance with the standard practices and identify those tests, if any which have not been successfully completed and shall be re-tested prior to acceptance. The Contractor shall do all testing in accordance with the acceptance test plan mentioned above. The Contractor shall provide a logical test process that minimizes interruptions and avoids sustained downtime and presents a contingency procedure to be implemented in the event of systems failure during testing.

5.6.2.

5.6.3. The Contractor shall furnish all test equipment and personnel required to conduct all required testing. The Contractor shall document all test results in an installation test report IAW CDRL A005. During the testing phase, the Government reserves the right to perform any of the Contractor performed inspections and tests to assure solutions conform to prescribed requirements. The Contractor shall provide on-site support during the acceptance testing. The Test Report(s) shall be provided to the Government no later than 10 days after test(s) have been completed.

5.7. System Acceptance: Acceptance of the SCN shall be dependent upon successful completion and documentation of tests in the Contractor submitted/Government approved test plan IAW CDRL A006 and test report CDRL A005. Screen shots (if applicable) shall serve to document successful test results.

6.0 WARRANTY.

The Contractor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. The Contractor shall also provide a one-year workmanship warranty. The warranty period shall start from the date of system and/or project acceptance. The Contractor shall provide hardware replacement, major and minor software upgrades for one year for all equipment. The Contractor shall transfer warranties to the Government.

7.0 PERFORMANCE.

7.1. Period of Performance. The Contractor shall have 90 days from contract award to complete all facets of the project including final walk thru with the Government representative.

7.2. Place of Performance. The place of performance is on Dannelly Field ANGB.

8.0 GOVERNMENT FURNISHED INFORMATION AND STANDARDS.

The Contractor shall comply with all base installation standards. The Contractor shall comply with all commercial codes and standards where applicable in the performance of this contract. It is the Contractor's responsibility to identify and obtain applicable standards and best commercial practice documentation. Should a conflict arise between this SOW and any commercial standard referenced, the Contractor shall make the Government aware of the conflict. The Government shall determine which standard applies.

9.0 SAFETY. The Contractor shall be responsible for complying with all Federal, State, and Base safety guidelines.

9.1. Accident/Incident Reporting and Investigation: The Contractor shall record and report all available facts relating to each instance of accidental damage to Government property or injury to either Contractor or Government personnel to the Base Safety Office and GR. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the Contracting Officer. If the Government elects to investigate the incident, the Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

9.2. Potential Problems: The Contractor shall determine any potential problems with the projected work in areas that may contain asbestos, hazardous materials, and hazardous wastes and local procedures to be followed in the event such problems are encountered.

6.0 7.0 8.0 9.0 9.1.

9.2.

9.3. Disposal/Reporting: The Contractor shall comply with Federal, State, and Base procedures concerning the use, disposal, or reporting of hazardous materials.

9.4. Hazardous Material Identification: The Contractor shall submit Safety Data Sheets (SDS) for any hazardous materials (paints, solvents, cleaners, encapsulating compound, etc.) to be used in performance of the contract. The Contractor shall file the SDS(s) with the Base Environmental Management Office prior to using hazardous material. The GR may assist with this effort.

9.5. Identification / Marking: The Contractor shall clearly mark all Contractor Furnished Packaging (CFP) with their company's name, contract number, and project number. The Contractor shall place an easily read, very visible, sign (minimum 8.5" x 11") on large containers, construction equipment, or un-manned rental vehicles while on the Government installation indicating the company name; contract/task order number; project title; and both the Contractor and Site POC's names and local telephone numbers.

9.6. Project Equipment: The Contractor shall provide equipment (e.g., man lifts, etc.) required to support implementation. The Contractor shall be responsible for transportation of project materials and equipment to/from the work site, as well as their security.

9.7. Transportation and Storage of Material/Equipment: The Contractor shall transport and store all Contractor Furnished Materials (CFM) and Contractor Furnished Equipment (CFE) required for completion of the contract requirements.

9.8. Security

9.8.1 Contractor employees shall comply with base security requirements imposed by the Installation Commander at all times while on base premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services at Dannelly Field. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract, or upon termination of an individual’s employment for the contractor, or at the written discretion of the Contracting Officer (CO). The contractor shall comply with all Dannelly Field policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior government authorization. Due to safety/security requirements, contractor personnel shall be required to fluently speak, comprehend, read, and write English. U.S. citizens only.

9.8.2 Base Access. The contractor must be aware that entry requirements are subject to change due to installation and world situations. All employees will be subject to a background check for base access.

9.8.3 Main Base Access. Current security access restrictions require all contractor vehicles (which are the size of a standard bread delivery truck or larger or towing a trailer) to enter through the Commercial Gate only. Contractor vehicles may be subject to search prior to gaining base entry. The contractor should plan and allow for delays as a result of increased and ever-changing security procedures.

9.8.4 Project POC Information. The main POC's for installation will be MSgt Matt Jock (matthew.jock@us.af.mil, phone 334-394-7229).

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