SOW-Scissor Lift_Maintenance Services.docx

STATEMENT OF WORK (SOW)

FOR

Aerial Work Platform (Boom & Scissor Lift) Maintenance Services

182nd Airlift Wing Maintenance Group (182 AW/MXG)

Illinois Air National Guard, Peoria, Illinois

1.0 Scope of Work

1.1 Scope

The Contractor shall provide all management, tools, supplies, equipment, transportation, certified labor, and supervision necessary to perform certified annual safety inspections and routine preventive maintenance (PM) services on a fleet of eleven (11) Aerial Work Platforms (AWPs) assigned to the 182nd Airlift Wing Maintenance Group (182 AW/MXG). All services shall be performed in accordance with manufacturer technical specifications, federal safety mandates, and the requirements detailed in this Statement of Work (SOW).

1.2 Objective

The objective of this contract is to maintain the aerial lift fleet in a fully mission-capable, safe, and certified operational condition, preventing unscheduled mechanical downtime and ensuring full regulatory compliance with Occupational Safety and Health Administration (OSHA) standards and American National Standards Institute / Scaffold & Access Industry Association (ANSI/SAIA) standards.

1.3 Period of Performance (PoP)

The Period of Performance shall consist of one (1) twelve-month Base Year and four (4) twelve-month Option Years, exercisable at the discretion of the Government:

Base Year: 12 Months from Date of Award Option Year 1: 12 Months Option Year 2: 12 Months Option Year 3: 12 Months Option Year 4: 12 Months

2.0 Applicable Documents and Regulations

All work performed under this contract shall adhere strictly to the latest editions of the following directives, publications, and industry standards:

2.1 Federal & Defense Regulations

Federal Acquisition Regulation (FAR) Defense Federal Acquisition Regulation Supplement (DFARS) OSHA 29 CFR Part 1926, Subpart L: Scaffolds and Aerial Lifts DoDM 1000.13-M-V1: DoD Identification (ID) Cards (01/23/2014, Change 1: 07/28/2020) DoDM 5200.02 / AFMAN 16-1405: Air Force Personnel Security Program (04/03/2017) AFI 10-245: Antiterrorism (03/28/2013, Certified Current 03/30/2017) AFI 31-101: Integrated Defense / Security Forces Standards and Procedures (08/18/2020)

2.2 Commercial and Technical Publications

ANSI/SAIA A92 Standards: Standards for Mobile Elevating Work Platforms (Design, Safe-Use, and Training) Original Equipment Manufacturer (OEM) Technical Manuals: Operation, Safety, and Service Maintenance Manuals specific to each equipment model listed in Section 3.5.

2.3 Required Standard Forms

DD Form 1172-2: Application for Identification Card / DEERS Enrollment Form I-9: Employment Eligibility Verification OEM Annual Machine Inspection Checklists: JLG and Genie certified inspection forms

3.0 Specific Tasks and Technical Requirements

The Contractor shall execute certified annual inspections and routine preventive maintenance on the complete fleet of eleven (11) aerial work platforms.

3.1 Task 1: Certified Annual Safety Inspections

The Contractor shall perform a comprehensive annual safety inspection on each piece of equipment in strict compliance with ANSI/SAIA A92 guidelines, OSHA regulations, and OEM service manuals. The inspection shall encompass, at a minimum, the following operational systems:

Structural Framework: Visual and physical examination of chassis, scissor arms, boom assemblies, turntable, pins, bushings, platform railings, anchor points, welds, and mounting hardware for cracks, stress fatigue, or deformation.

Electrical Systems: Inspection of master control boxes, lower and upper control stations, emergency shut-off switches, harnesses, interlocks, limit switches, audible alarms, flashing beacons, and horn functions.

Hydraulic Systems: Detailed inspection of hydraulic pumps, drive motors, lift/telescope cylinders, valves, manifold assemblies, hydraulic lines, fittings, and seals for leakage, chafing, or degradation.

Emergency and Safety Systems: Functional operational testing of auxiliary power units, emergency descent/lowering valves, tilt sensors, overload sensors, dynamic brakes, and motion travel alarms.

Drivetrain, Wheels, and Tires: Inspection of drive hubs, steer linkages, wheel bearings, tire tread integrity, non-marking compound condition, and rim lug nut torques.

Decals and Placards: Verification of legible, intact, and compliant danger, warning, operating, and capacity placards as required by OEM and OSHA standards.

3.2 Task 2: Routine Preventive Maintenance (PM) Services

Concurrently with the annual inspection, the Contractor shall perform recurring preventive servicing on each unit using brand-new OEM or direct OEM-equivalent components:

Hydraulic System Servicing: Removal, replacement, and certified disposal of all hydraulic return and pressure filter elements.

Fluid Level Maintenance: Inspection and top-off of all critical operating fluid reservoirs to manufacturer-specified operational levels, including hydraulic fluid, distilled water in deep-cycle lead-acid batteries, and engine fluids (where applicable).

Comprehensive Lubrication: Lubrication of all grease fittings, sliding wear pads, drive chains, pivot bushings, steering spindles, and turntable ring gears in accordance with OEM lubrication frequency charts.

Waste Disposal: The Contractor shall collect and remove all spent consumables, dirty filters, drained fluids, and used rags from the installation. The Contractor is strictly prohibited from discarding hazardous substances or petroleum products into Government trash receptacles or drainage systems.

3.3 Task 3: Defective Condition Reporting & Out-of-Scope Repairs Any condition identified during maintenance or inspection that falls outside routine preventive maintenance (such as bent structural elements, cracked welds, blown cylinder packings, or internal motor failures) shall be immediately documented.

The Contractor shall deliver a written condition report detailing the failure, recommended corrective action, necessary parts, and labor estimates to the Contracting Officer's Representative (COR) within twenty-four (24) hours of discovery.

No Out-of-Scope Work: The Contractor shall not execute any unscheduled or major repair work beyond the defined scope of this SOW without an explicit, formal bilateral contract modification issued by the Contracting Officer (KO). The Government bears no financial liability for unauthorized repairs executed without KO direction.

3.4 Task 4: Inspection Records, Tagging, and Documentation

Annual Machine Inspection Report: Upon completion of service for each unit, the Contractor shall generate a certified OEM Annual Machine Inspection Report (or standard commercial equivalent). The report must record all test readings, component evaluations, corrective actions taken, and the technician's certification sign-off.

Equipment Service Tagging: Immediately upon passing inspection, the Contractor shall affix a durable, weather-resistant certification tag or decal in a clearly visible, protected location on the unit. The tag shall legibly display:

Month and calendar year of the completed inspection Name and signature of the certified servicing technician Contractor company name and business contact information Next inspection due date (12 months from completion date)

3.5 Equipment Inventory and Workload Baseline

The Contractor shall maintain and inspect the following eleven (11) designated Government-owned units:

4.0 Government-Furnished Property, Materials, Equipment, and Services (GFP/M/E/S)

4.1 Facilities and Access

The Government will provide suitable on-site workspace/bay space at the 182nd Airlift Wing installation to enable the Contractor to stage equipment and execute inspections and servicing.

4.2 Utilities and Amenities

The Government will furnish exterior electrical power (120V) and non-potable/exterior water utility outlets exclusively for contract execution.

The Contractor shall utilize good conservation practices, preventing utility waste (e.g., turning off valves and disconnects when not actively in use).

The Contractor's personnel may access existing on-site emergency eyewash stations, washbasins, and lavatory facilities while working on the installation.

4.3 Excluded Items

The Government will not furnish tools, testing instruments, consumables, parts, replacement fluids, or diagnostic apparatus. All items required to complete the required maintenance tasks shall be furnished by the Contractor.

5.0 Contractor-Furnished Property, Materials, and Equipment (CFP/M/E)

5.1 General Equipment and Supplies

Except for items expressly designated as Government-furnished under Section 4.0, the Contractor shall furnish:

Service support vehicles, mobile workshops, and staging apparatus.

All calibrated diagnostic analyzers, electrical multimeters, hydraulic pressure gauges, and mechanic hand/pneumatic tools.

All replacement parts, hydraulic filters, approved fluids, lubricants, battery additives, cleaning solvents, and OEM inspection decals/tags.

Personal Protective Equipment (PPE) compliant with OSHA standards (steel-toe boots, eye protection, gloves, and fall arrest harnesses/lanyards where required).

5.2 Personnel Qualifications

Certification: Technicians performing work under this contract must possess active OEM factory-trained certifications or documentation of recognized commercial equivalent training establishing authorized service technician status on JLG and Genie aerial equipment.

Verification: Copies of technician certifications and training credentials shall be delivered to the KO and COR prior to initiating on-site maintenance.

The Government will under no circumstances provide technical training to Contractor personnel.

6.0 General Operational and Administrative Requirements

6.1 Place of Performance and Work Hours

Location: Services shall be performed on-site at the 182nd Airlift Wing (182 AW), Peoria, Illinois, in maintenance facilities and flight line support areas coordinated through the COR.

Work Hours: All work shall occur between 07:30 and 16:30 hours, Monday through Friday, on pre-scheduled dates mutually coordinated between the Contractor and the COR.

Non-Operational Periods: The Contractor shall not perform work on federal holidays or when the installation is closed due to administrative directives, weather emergencies, or DoD-directed closures. Recognized federal holidays include:

New Year's Day Martin Luther King Jr.'s Birthday Washington's Birthday (Presidents' Day) Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

6.2 Security, Access Control, and Base Regulations

Background Checks: Contractor personnel shall submit all required personal identification documentation for background vetting through the 182 AW Security Forces Squadron prior to accessing the facility.

Base Access Requests: The Contractor shall submit an official base access request letter on company letterhead to the Contracting Officer. The letter must list the contract number, work locations, inclusive dates of performance, and full legal names of employees and authorized subcontractors.

Passes and Badging: Personnel visiting or operating on the installation shall obtain and prominently display issued base identification badges and vehicle registration passes. When processing at the Base Pass and Registration Office, technicians must present:

Valid State Driver's License Current Vehicle Registration Valid Proof of Vehicle Insurance Restricted Areas: Technicians shall only enter restricted and controlled work areas designated by the COR and must comply with DoDM 5200.02 / AFMAN 16-1405.

Gate Delays & Searches: Vehicles entering military installations are subject to random administrative search. Unscheduled gate closures or heightened Force Protection Conditions (FPCON) may occur unexpectedly; the Contractor shall not be reimbursed for delays resulting from security alerts or entry inspections.

Return of Credentials: The Contractor shall collect and surrender all expired or terminated employee badges and vehicle passes to the issuing installation security office upon completion or termination of the contract.

6.3 Contractor Identification

Contractor personnel shall distinguish themselves as commercial contractors at all times. Technicians shall wear company uniforms or visible ID badges bearing the company name, employee name, and the clear designation "Contractor." All written correspondence, digital transmissions, and email signatures must clearly identify the author as a commercial contractor.

6.4 Communications Security (COMSEC) & Physical Safeguards

All telephone, data, and radio communications on DoD installations are subject to monitoring and interception. Contractor personnel shall not transmit sensitive or restricted Government data over non-secure lines. At the conclusion of each duty day, the Contractor shall ensure all assigned work areas, equipment bays, and storage bins are fully secured.

6.5 Contract Manager (CM)

The Contractor shall designate in writing a primary Contract Manager (CM) and an alternate CM authorized to act on behalf of the company for daily operational matters, coordination with the COR, and resolution of administrative issues. The CM must ensure all employees operate strictly within the defined scope of this contract.

6.6 Post-Award Conference

Within thirty (30) calendar days of contract award, the Contractor's designated management shall attend a post-award orientation conference convened by the KO (pursuant to FAR Subpart 42.5) to review execution milestones, access protocols, and administrative procedures.

6.7 Combating Trafficking in Persons

The Contractor, its personnel, and subcontractors shall comply with FAR Clause 52.222-50, Combating Trafficking in Persons. Zero tolerance will be enforced regarding forced labor or commercial sexual exploitation. Violations will result in immediate termination of installation access and potential contract default.

7.0 Deliverables Schedule

The Contractor shall furnish the deliverables listed below in accordance with the specified delivery deadlines and recipient distributions:

7.1 Service Contract Labor Reporting (SAM.gov)

In accordance with DoD reporting requirements, the Contractor shall report all direct contractor and subcontractor labor hours expended under this contract via the System for Award Management (SAM) portal (accessible at https://sam.gov under Entity Registrations / Service Contract Reporting). Reporting shall be submitted annually no later than October 31 for the preceding Government fiscal year.