SOW_Salt and Sand BPA_v2.pdf

STATEMENT OF WORK (SOW)

Salt and Sand & Road Salt Blanket Purchase Agreement (BPA)

Hanscom Air Force Base

1. SCOPE

The Contractor shall provide snow melt grade road salt and sand/salt mixture upon request to purchase.

Sand and salt mixture provided shall have a consistency/ make up of 75% sand and 25% salt. This effort shall include the delivery of ordered materials to Hanscom AFB through a vehicle inspection gate. This requirement will be for Base Year plus up to 4 Option Years.

The Government estimates the following quantities (by ton) for the following materials year to year:

- Road Salt: Base Year: 1,000 tons; Option Year 1: 1,020 tons; Option Year 2: 1,040 tons; Option Year 3: 1,061 tons; Option Year 4: 1,082 tons

- Sand & Salt Mix: Base Year: 600 tons; Option Year 1: 612 tons; Option Year 2; 624 tons; Option Year 3: 637 tons; and Option Year 4: 649 tons

2. REQUIREMENTS

This requirement is for non-personal services in accordance with Federal Acquisition Regulation (FAR) 37.101, which states that non-personal services means that the personnel rendering the service(s) under the agreement (BPA) are not subject, either by the agreement’s (BPA’s) terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

NOTE: This requirement will utilize a blanket purchase agreement (BPA), in accordance with Federal Acquisition Regulation (FAR) 13.303-3(a)(2), the Government is obligated only to the extent of authorized purchases made under the BPA.

3. GOVERNMENT-WIDE COMMERCIAL PURCHASE CARD (GPC)

The method of payment for this requirement will be the Government-Wide Commercial Purchase Card (GPC). Federal Acquisition Regulation (FAR) 13.301(a) states in part that the [GPC] card is authorized for use in making and/or paying for purchases of supplies and services. FAR 13.001 states that the [GPC] card is similar in nature to a commercial credit card, issued to authorized agency personnel to use to acquire and to pay for supplies and service.

4. HOURS OF OPERATIONS

The Contractor shall perform their work Monday thru Friday between the hours of 0700 (7:00 AM) to 1400 (2:00 PM) excluding federal holidays.

5. HOLIDAYS

Hanscom Air Force Base recognized the following holidays:

New Year’s Day

Martin Luther King Jr.’s Birthday Presidents’ Day Memorial Day

Juneteenth Independence Day (observed)

Labor Day Columbus Day Veterans’ Day Thanksgiving

Day after Thanksgiving Christmas

6. CONTRACTOR PERSONNEL

6.1. The Contractor shall designate in writing, to the CE Authorized Purchaser POC the name of their

Manager and an alternate who shall act for the manager, as well as provide their point-of-contact information including their telephone numbers where they may be contacted any time. The Manager or alternate shall have full authority to act for the vendor on all matters relating to operation of this blanket purchase agreement. In addition, the Manager or alternate shall be available to meet on the installation with designated government personnel to discuss problem areas.

6.2. The Contractor shall not employ persons on this blanket purchase agreement if such employee is identified to the Contractor as a potential threat to the health, safety, security, and wellbeing or operational mission of the installation at Hanscom Air Force Base located in Bedford Massachusetts 01731 and its population.

6.3. The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the vendor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and received approval according to the Department of Defense (DoD) Joint Ethics Regulations at 5500.7-R

6.4. The Contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106: Air Force Industrial Labor Relations Activities.

6.5. All contractor employees, depending on particular condition, occasion or place, or job assignment, shall require professional, suitable attire.

6.6. All Contractor employees shall conduct themselves in a professional, courteous manner.

6.7. The selection, assignment, reassignment, transfer, supervision, management, and control of vendor employees in performance of this performance work statement shall be the responsibility and prerogative of the vendor. However, the vendor shall comply with the requirements set forth in this performance work statement and the Hanscom Air Force Base regulations concerning conduct of employees. The vendor shall employ and maintain a technically trained and experienced work force.

7. ENVIORNMENTAL PROTECTION AND SAFETY

The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The Contractor shall comply with any laws or regulation changes during the term of this BPA. The Contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness, and materials handling (including hazardous materials).

8. HAZARDOUS MATERIALS (HAZMAT)

The Contractor shall not store chemicals/HAZMAT on Hanscom AFB. All chemicals/HAZMAT shall be approved prior to being transported on base. The Contractor shall prepare and submit to the CE Authorized Purchaser POC, upon request, Safety Data Sheets (SDS) for each chemical, material, and substance proposed to be used in performance of this SOW. The CE Authorized Purchaser POC will forward the SDS to 66 ABG/CEIE for approval. The Contractor shall not transport or use any chemical, material, or substance on Hanscom AFB before written approval is provided by 66 ABG/CEIE or the CE Authorized Purchaser POC. Contractor shall maintain copies of SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and SDS shall match. NOTE: SDS refers to manufacturer MSDS.

9. HAZADOUS WASTE

Vendor shall dispose of any spent/processed chemical solutions at their own waste facility in accordance will all Federal and State Regulations.

10. DISCHARGE

Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Wastewater Discharge Permit as instructed by 66 ABW/CEIE. The vendor shall maintain records of written authorization issued by 66 ABW/CEIE for discharges into IWTP and sanitary sewer.

11. SPILLS

Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Hanscom AFB 911. If using a cell phone, request Hanscom AFB 911. The Contractor shall report all environmental violations to the CE Authorized Purchaser POC. The Contractor shall submit a typed or written report about the incident within four (4) clock hours. The vendor shall provide five (5) copies of the written report. The Contractor shall provide three (3) copies to the CE Authorized Purchaser POC, one (1) copy to the Unit Environment Coordinator (UEC), and a copy for record. The format of the report shall be left up to the vendor, but the report shall, at minimum, contain the following information:

11.1. Name and contact number of the person reporting the spill;

11.2. Date and time of the spill;

11.3. Location and source of the spill;

11.4. Substance or pollutant spilled;

11.5. Amount spilled and the rate of discharge;

11.6. Any damages or injuries involved;

11.7. Extent of the area impacted;

11.8. Potential hazards;

11.9. Action taken;

11.10. Organizations contacted;

11.11. Remarks Section – which will among other things address the cause of the spill, whether

911 was called, and which agencies responded.

12. ENVIORNMENTAL AND SAFETY TRAINING

The Contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Responses”, Hazardous Waste Management Instruction, Section 13, and Air Force Instruction (AFI) 32-7042, “Solid and Hazardous Waste Compliance”, Section 2. The vendor shall provide the environmental and safety training certificate for all employees to the Service Contracts Manager upon request within 5 business days.

13. PRIVATELY OWNED MOTOR VEHICLES (POVs)

Contractor personnel shall comply with the directives pertaining to operation of POVs on Hanscom AFB per Air Force Instruction (AFI) 31-204 (in its entirety), Motor Vehicle Traffic supervision.

14. VISITOR PASS

Prior to coming to Hanscom AFB to deliver the supply requested, Contractor shall contact the Civil Engineering (CE) Government Authorized Purchasers or Delivery POC to coordinate access to the base as well as to the building (s) where the work shall be performed. A list of the names of the workers will be required to gain access, and passes shall be distributed at the visitor’s building at Sartain Gate (building 1617, Old Bedford Rd, Hanscom AFB, MA 01731). Workers shall have proof of identification as well as a valid license. If bringing a vehicle on base, the Contractor will need proof of registration and insurance of that vehicle. Contractor employees must have identification that readily identifies them as contractors. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

15. DELIVERIES

All commercial vehicles and deliveries to Hanscom AFB will be required to go through a search process.

Deliveries will be inspected at a search pit with an address of building 1617, Old Bedford Rd, Hanscom AFB, MA 01731 that can be accessed from Route 2A. Depending on delivery time, contractor can expect to wait between 20 minutes and 2 hours. To obtain access to Hanscom AFB via the search pit, the

Contractor shall have a valid driver’s license, vehicle registration, vehicle insurance, contract documentation/ number, and invoice/ purchase request.

Prior to delivering material to Hanscom AFB, the contractor shall coordinate with CE Delivery POC and provide an estimated time of arrival. All materials ordered shall be delivered to Building 1847, Salt Dome. The salt dome always remains locked when not in use. Contractor shall provide at least a 1-hour notice to CE Delivery POC prior to delivery of the requested materials to Hanscom AFB, to ensure that the Salt Dome will be unlocked to allow the Contractor to unload.

Should the Salt Dome be locked at the time of the Contractor has arrived at Building 1847 Salt Dome, the Government shall be subject to and be responsible for any fees incurred for delay caused by the Government.

16. FOREIGN NATIONALS

The Contractor shall notify the CE Authorized Purchaser POC before sending a Foreign National representative to deliver the requested supply on Hanscom Air Force Base. Special rules apply for foreign national(s) visiting a United States Government military installation.

17. HEALTH AND SAFETY ON A GOVERNMENT INSTALLATION

In performing work under this contract on a Government installation, the Contractor shall comply with federal, state, and local regulations regarding occupational safety and health and the specific health and safety requirements established by this blanket purchase agreement. The Contractor shall notify the CE Authorized Purchaser POC of any injuries that occur to vendor personnel while on the installation. In addition, the Contractor shall notify the CE Authorized Purchaser POC of damage to government property or equipment during the execution of this agreement.

18. EMERGENCY PROCEDURES

Contractor employees shall follow the direction of Government employees in regard to emergency evacuation procedures, i.e., fire, tornado, active shooter and bomb threats. It is the vendors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills.

19. GOVERNMENT FURNISHED PROPERTY AND SERVICES

19.1. Government Furnished Services are applicable during the performance and fulfillment of this requirement.

19.2. The government will provide general on base Security Forces service. The Security Forces’ telephone number is 911 for emergencies, for crime in progress 781-225-5613 and 781- 225-5613 for non-emergency calls.

19.3. The government will provide general on-base fire protection services. The vendor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

19.4. The government will furnish utility services. These utilities include natural gas, electricity, water, and sewer for the sole purpose of accomplishing this contract. If the vendor requires additional utility services, it shall be the vendor’s responsibility to provide. The vendor shall use due care and diligence to conserve Government utilities to reduce utility costs.

20. GOVERNMENT POCs

CE Authorized Purchaser: Thomas Stone 781-656-3868

George Bennett 781-656-3792

Joshua Guerra (Alternate) 781-953-4692

CE Delivery POC: Michael Delancey 781-953-2337

George Bennett (Alternate) 781-656-3792