SOW ROC FFE.pdf

STATEMENT OF WORK

SHORT TITLE: CNAL ROC FURNITURE, FIXTURES & EQUIPMENT (FF&E)

A. INTRODUCTION: Commander, Naval Air Force Atlantic (COMNAVAIRLANT), in coordination with the Naval Facilities Engineering Systems Command, Mid-Atlantic (NAVFAC MIDLANT) is currently reconstructing Building V-88 to include the Readiness Operations Center (ROC). Furniture, fixtures, and equipment (FF&E) are necessary for daily operations of the ROC. Delivery and installation of the FF&E will be necessary. All specifications are to be considered brand name or equal with the provided product technical specifications.

B. REFERENCES:

a. Enclosure 1, Furniture, Fixtures & Equipment (FF&E) Specifications

b. Enclosure 2, V88_1732915_I_R21 - IF101 - Second Floor Furniture Plan

c. Enclosure 3, Furniture Fixtures Equipment List

C. SCOPE:

1. The FF&E Contractor is responsible for all delivery and installation of all furniture, fixtures, and equipment and shall coordinate with the CNAL Contract Support Specialist, CNAL Technical POC, and CNAL Delivery POC for employee badging and naval base access, installation dates, and scheduling deliveries to the site.

2. The FF&E Contractor shall provide, at a minimum, bi-weekly delivery updates and report any delays to the CNAL Technical POC and CNAL Delivery POC within two (2) business days. Delivery updates shall be in electronic format, no standard template required. Microsoft Office products or Adobe PDF formats are preferred.

3. All materials in the FF&E must meet specified parameters in the drawings. NAVFAC MIDLANT Interior Designer of Record (IDOR) will coordinate all furniture finish selections with building finishes. Sample selections are requested.

4. FF&E shipments shall be coordinated for delivery with the CNAL Technical POC and CNAL Delivery POC. FF&E Contractor is responsible for any orders arriving before or after the agreed upon delivery/installation date with the CNAL Technical POC and CNAL Delivery POC, including storage of items. CNAL will allow temporary storage options at the Carrier Unique Equipment Staging (CUESF) Facility located on Naval Station Norfolk in Norfolk, VA - Building X-134. Temporary storage shall be coordinated with the CNAL Technical POC and CNAL Delivery POC.

5. There is no phasing of FF&E. All FF&E required needs to be delivered and installed no later than May 2025. All deliverables shall be coordinated with the CNAL Technical POC and CNAL Delivery POC prior to delivery to Building V-88. Partial deliveries are acceptable. Building V-88 has two floors with stairs and is available for access from 0800 to 1430 Monday through Friday unless otherwise specified. These stairs are the only way to obtain access to the second floor. All deliveries will be carried up the stairs. The elevator is inoperable and not available for use. CNAL will not provide a forklift or other material handling equipment or the operation of material handling services.

6. The FF&E Contractor shall coordinate with and participate in a walk-through to include the CNAL Technical POC and CNAL Delivery POC. The purpose of this walk-through must ensure that the building interior is substantially complete in all areas scheduled to receive FF&E to include floor, wall and ceiling finishes and building systems located on or in the ceilings. Approval by the NAVFAC MIDLANT PM to proceed with the FF&E installation is required. The walk-through date must occur prior to the commencement of the FF&E installation and accommodate sufficient time in the construction schedule for transportation of FF&E to the job site.

7. The FF&E Contractor shall sign-off on the condition of the space at the start of installation and end of the walk-through, noting any damage to the building with CNAL Technical POC and CNAL Delivery POC. FF&E Contractor is responsible for any damage to the building and finishes incurred by their crew. FF&E Contractor shall protect doors, walls, corners, and flooring prior to starting installation.

8. The FF&E Contractor shall conduct site visit(s) to become familiar with site and to check for potential installation problems. The FF&E Contractor shall provide field verification prior to ordering, delivering and installing. The FF&E Contractor is responsible for notifying the NAVFAC MIDLANT IDOR, CNAL Technical POC, and CNAL Delivery POC of any discrepancies.

9. Prior to delivery and installation, the FF&E Contractor is responsible for verifying all field conditions for potential discrepancies. This includes, but is not limited to, room dimensions, electrical/data location/coordination and all wall-mounted systems such as fire pulls, extinguishers, thermostats, etc. Site visits are to be coordinated with the CNAL Technical POC and CNAL Delivery POC.

10. The FF&E Contractor shall coordinate connection of the electrical system in regards to the FF&E through the CNAL Technical POC and CNAL Delivery POC. The FF&E Contractor shall produce plans and/or elevations indicating optimum electrical and data outlet placement, with dimensions, for direct wall access where free standing and desking furniture applications occur; and coordinate placement plans with the NAVFAC MIDLANT IDOR. The FF&E Contractor shall coordinate electric power whip schedule/delivery with the CNAL Technical POC and CNAL Delivery POC.

11. The FF&E Contractor shall work with the CNAL Technical POC and CNAL Delivery POC for running of data cabling by others. The FF&E Contractor shall be responsible for providing isometric typical(s) indicating locations of power and data cabling in systems furniture where multiple types of data cabling will occur. The FF&E Contractor shall indicate power and data runs with respective separation distances from the point of entry, through the systems panels, to the final desk top location. The FF&E Contractor shall coordinate placement plans with NAVFAC MIDLANT IDOR, CNAL Technical POC, and CNAL Delivery POC.

12. The FF&E Contractor shall install all appliances in the common areas/break room. The FF&E Contractor shall validate that the appliances/equipment is working properly upon completion of installation.

13. The FF&E Contractor shall coordinate a punch list implementation with the CNAL Technical POC and CNAL Delivery POC and replacement of defective product with the manufacturer, if any, as required.

14. A final walk-through and inspection is required. The FF&E Contractor shall correct all deficiencies in installation and coordinate logistics with CNAL Technical POC and CNAL Delivery POC.

15. After installation, the FF&E shall instruct the CNAL Technical POC in the proper use and adjustment of product.

16. Installation services shall be conducted during standard operating hours which are 0800 to 1430 Monday through Friday.

17. Responsibilities include inspecting for shipping damage, and annotating delivery date and condition of equipment on the bi-weekly delivery updates. Provide shipping/packing receipts to the CNAL Technical POC and CNAL Delivery POC.

18. The FF&E Contractor shall notify the CNAL Technical POC, CNAL Delivery POC and NAVFAC MIDLANT PM of any potential installation problems (i.e. FF&E blocking and/or interfering with outlets, thermostats, sprinkler heads, etc.) as soon as discovered.

19. The FF&E Contractor shall coordinate delivery of electrical components, data cover plate requirements and connection of electrical and data systems with the CNAL Technical POC and CNAL Delivery POC.

20. The FF&E Contractor shall provide all labor, materials, and equipment needed to receive, unload, stage and install furniture in accordance with the approved plan.

21. The FF&E Contractor is responsible for any necessary freight claims.

22. The FF&E Contractor shall unpack furnishings, dispose of and remove packaging materials offsite, leaving furniture clean and spaces “move-in” ready, unless otherwise directed by CNAL Technical POC and CNAL Delivery POC. CNAL military base dumpsters will not be available. The FF&E Contractor shall coordinate and provide dumpsters and recycling containers as necessary.

23. The FF&E Contractor shall ensure all appliances are in working order. At completion of installation, inspect all products for proper operation and perform a final cleaning. All defects in equipment must be replaced and coordinated with the CNAL Technical POC.

24. Installation will occur on a U. S. military installation. Vendor representatives and installers shall comply with base security directives and conditions. The FF&E Contractor is responsible for complying with base security requirements. All base visitors shall obtain a base pass/ID Badge.

25. Electronic Devices - All personnel shall abide by the security restrictions regarding carrying and using electronic devices (e.g. laptops, cell phones, PDAs) on Naval Station Norfolk. The contractor shall be responsible for satisfying the necessary clearance from Commander Naval Air Force, Atlantic Security Office before bringing any such device into the Readiness Operations Center at Building V-88 work environment.

26. The Construction Contractor shall be responsible for the following:

a. Provide necessary hardwire electrical connections to the FF&E.

b. Coordinate FF&E installation with FF&E Contractor specified as part of the approved FF&E Package. Failure to communicate schedule changes to the FF&E Contractor will be reflected in the construction contractor’s evaluation. The FF&E Contractor will not be responsible for liquidated damages or storage charges incurred due to lack of coordination with the FF&E Contractor. Damage to FF&E installed without substantial construction completion will be the responsibility of the construction contractor.

D. DELIVERY LOCATION:

a. Carrier Unique Equipment Staging (CUESF) Facility

1848 Dillingham Blvd.

Building X-134, Dwy. X-1 Norfolk, Va. 23511 Located on Naval Station Norfolk

i. CNAL intends for this location to be available for temporary storage until delivery coordination to Building V-88 is arranged.

b. COMNAVAIRLANT 1126 Pocahontas Street Building V-88, Doorway S-6, 2nd Floor Norfolk, VA 23511 Located on Naval Station Norfolk

i. Final installation location for all FF&E.

E. SECURITY:

a. No employee or representative of the contractor shall be admitted to any government facility or U.S. military installation unless that person furnishes satisfactory proof that they are a U.S. Citizen and that they have been cleared in accordance with applicable security regulations of the government facility and/or military installation.

b. Security/visit requests and the process for contractors changes over time and is managed outside of COMNAVAIRLANT policies and requirements.

c. The FF&E Contractor shall determine and follow regulations applicable to visit requests and gaining entrance to the applicable government facilities and military installations. Guidance from the CNAL Contract Support Specialist is available as required.

d. The FF&E Contractor personnel shall be capable of safely operating delivery trucks and know the rules and regulations for gaining vehicle entry to the applicable government facilities and military installations.

F. PROJECT POINTS OF CONTACT:

TBD