SOW_-_RFQ197216_FINAL.pdf

RFQ 197216 – 12.5% BULK SODIUM HYPOCHLORITE AND DELIVERY

SPECIFICATIONS/SCOPE OF WORK

The City of Palo Alto, Regional Water Quality Control Plant (RWQCP) is seeking quotations for the procurement and delivery of 12.5% Bulk Sodium Hypochlorite.

1. Packaging

1.1. This specifications/scope of work covers the procurement and deliveries of 12.5% Bulk Sodium Hypochlorite.

1.2. The quantity specified under this contract is approximate and may be increased or decreased in any amount to conform to the needs of the Palo Alto Regional Water Quality Control Plant (RWQCP). The plant estimates usage of sodium hypochlorite to be approximately 130,000 gallons per year. Consumption rates will be higher during wet-weather than during dry-weather.

1.3. There are two separate delivery points for sodium hypochlorite within the RWQCP. The DMF location includes one 6,000-gallon tank. The Chlorine Building location includes two 6,000-gallon tanks. The supplier shall assume all deliveries will be split between the two locations. The supplier shall budget the additional time to split the onsite delivery into their unit price.

2. Supply

2.1. The supply of sodium hypochlorite furnished under this contract shall be a 12.5% strength solution. The supplied sodium hypochlorite shall conform to American Water Works Association (AWWA) standard number B-300-18, or latest edition, entitled AWWA Standard for Hypochlorites.

2.2. The supplier shall provide a Safety Data Sheet (SDS) from the original manufacturer of the chemical two weeks prior to their first delivery and whenever the original manufacturer changes.

2.3. The supplier shall provide a weight scale certificate, bill of lading, and certificate of analysis with each shipment. The plant reserves the right to independently verify the percent available chlorine.

3. Deliveries

3.1. All deliveries will be made with vehicles safely equipped to handle sodium hypochlorite. Drivers shall be qualified and trained to safely handle transport, load, and unload the chemical that they are delivering. Drivers shall be qualified and trained to respond to leaks of the chemical.

3.2. Delivery shall be made within 48 hours of any order placed by phone or email during the period of the contract. Delivery address and contact is:

City of Palo Alto

Water Quality Control Plant Attn: Operations Supervisor or Senior Operator 2501 Embarcadero Way Palo Alto, CA 94303 650-329-2598

3.3. Deliveries shall be according to the Regional Water Quality Control Plant’s 12.5% Sodium Hypochlorite (SH): Receiving / Off-Loading Authorization Form, which is attached to this specification as Attachment.B. The supplier shall verify that the delivery driver is trained and prepared to follow the authorization form.

3.4. The supplier shall provide the phone number and contact name for scheduling deliveries. A 24-hour phone number shall also be provided.

3.5. The delivery and product transfer shall conform to the requirements of the Chlorine Institute Pamphlet 96, Sodium Hypochlorite Manual, Edition 5.

3.6. The supplier shall provide a qualified person per the United States Department of Transportation (USDOT) regulations to attend the unloading at all times.

3.7. If air padding is used to transfer the chemical, then the air must be clean and oil-free.

The supplier must provide their own air compressor.

3.8. The supplier’s quotation must include their Standard Operating Procedures (SOP) for unloading and a general description of the method used to unload the truck.

3.9. The City will attempt to order 5,000 gallons per order, but the City will not guarantee that the maximum amount will be ordered each time. The unit price shall remain the same regardless of the amount ordered.

4. Miscellaneous

4.1. If in the event a “Force Majeure” action becomes effective during the term of the contract, the City shall have the option of purchasing sodium hypochlorite from another source until such time as the supplier again fulfills the City’s requirements.

4.2. Specific insurance requirements are listed in the Request for Quotation and must be kept current throughout the term of the contract.

4.3. The supplier shall provide four (4) half-hour training sessions prior to unloading their first deliveries. Two (2) of the training sessions shall be provided for the night shifts, those who work between 6:00 p.m. and 6:00 a.m. Two (2) of the training sessions shall be for the day shifts, those who work 6:00 a.m. to 6:00 p.m. The training sessions shall cover health and safety issues, delivery procedures, scheduling procedures, and chemical characteristics of the delivered chemical. Each training session will include approximately 5 to 10 operators. The cost of training shall be at no charge to the City and shall be inclusive to the prices quoted.

5. Safety

5.1. The supplier will abide by the RWQCP’s safety procedures for safe unloading at all times. The supplier’s safety performance may be evaluated for compliance. A safety review includes the right to review injury and illness logs and documentation of training and maintenance.

5.2. The supplier shall furnish all services which are required at each and every filling of the storage tank to comply with applicable regulations and normal good practice.

5.3. Any intended change to delivery and/or unloading should be brought to the attention of the Plant Manager (or Plant Manager’s designee) for consideration well in advance of the change.

5.4. The chemical supplier shall follow the latest federal, state, and local laws and regulations.

6. Term and Bid Price

6.1. The term of the contract shall be for one year with the option to renew the contract annually up to a three-year term. The contractor’s unit prices included in their bid will be increased or decreased every twelve months based on the CPI-U (Consumer Price Index for Urban Wage Earners and Clerical Workers in the San Francisco-Oakland-San Jose, CA area).

6.2. The contractor shall include the following bid items in their quotation:

6.2.1. The unit price per gallon will be all inclusive (except sales tax) by including regulatory compliance, fuel surcharge, delivery, California mill tax, & California pesticide assessment fees and any other tax or fee that might apply.

6.2.2. Quantity 130,000, unit price of $ / gallon

6.2.3. Manufacturing location of the chlorine used in production of sodium hypochlorite

6.2.4. Location where chlorine is converted into sodium hypochlorite