SOW_Revised.pdf

Attachment A: Scope of Work (REVISED 10/01/2020)

UNDERLINED TEXT IS ADDED TO THE ORIGINAL SOW. STRICKEN TEXT IS

HEREBY DELETED.

The following scope of work is hereby incorporated into this solicitation, all previous versions are no longer valid and have been removed from the electronic solicitation file.

The following scope of work covers multiple buildings and locations located on the South

Carolina Department of Agriculture’s Columbia State Farmers Market. Each section header has the building names and addresses associated with that section for the CONTRACTORS reference.

SOW Sections:

1. SCDA Consumer Protection Division Laboratory (SCDA, CPDL)

A. Maintain current qualifying computer system software

B. Quarterly preventative maintenance services

C. Annual Services

D. Reporting requirement

E. Emergency Services

F. Facilities access

G. Items contractor is responsible for

H. Items not covered in contract

2. SCDA Metrology Laboratory

B. Quarterly preventative maintenance services

C. Annual Services

D. Reporting requirement

E. Emergency Services

F. Facilities access

3. SCDA State Farmers Market, Administrative and Market Buildings

A. Quarterly preventative maintenance services

B. Annual Services

C. Reporting requirement

D. Emergency Services

E. Facilities access

F. Items contractor is responsible for

G. Items not covered in contract

4. SCDA Phillips Market Center (PMC) and Inspection & Produce Safety Building

B. Quarterly preventative maintenance services

C. Annual Services

D. Reporting requirement

E. Emergency Services

F. Facilities access

SECTION 1. SCDA Consumer Protection Division’s Laboratory (SCDA, CPDL)

123 Ballard Court, West Columbia, S.C.

The contractor shall provide a comprehensive, ongoing preventative maintenance and repair program for the HVAC units located at the address above. All units are to be accepted on an “as is” basis.

A. MAINTAIN CURRENT QUALIFYING COMPUTER SYSTEM SOFTWARE

Note: See question and answer #1 on Amendment #2

• The CONTRACTOR shall provide a proof of purchase or a license to maintain current qualifying computer system software, as authorized by Trane Inc., in order to continue current online maintenance of laboratory HVAC system program.

• South Carolina Department of Agriculture must be able to adjust, reset, and monitor the system as needed using the software currently provided without offsite monitoring by the

Contractor.

B. REGULAR PREVENTATIVE QUARTERLY MAINTENANCE INSPECTIONS TO

INCLUDE BUT NOT LIMITED TO THE FOLLOWING SHALL BE PROVIDED

EVERY NINETY DAYS:

The CONTRACTOR shall test and inspect all units for general operation and condition to include but not limited to the following:

• refrigeration charge and/or leaks

• excessive noise & vibration

• refrigeration oil level

• check control panel relays, contactors and wiring connections for tightness

• operation of the safety controls

• heat operation (if applicable)

• supply and return air temperatures

• operation of safety controls

• combustion and draft, fuel/air mixture, safety interlocks

• compressor motor terminal amperage and record the readings

• check and calibrate temperature and humidity sensors

• supply and return air temperatures

• any excessive noises or vibrations

• any broken components including thermostats

• coil cleanliness

• evaporator drain pan and line for cleanliness

• belt and pulley condition

• wire connections, worn fan and/or motor bearings excess buildup of grease or debris

• Inspecting for questionable or broken components

• provide & replace pleated & up draft air filters

• screen air filters are to be cleaned

• check belts for condition and proper tension and adjust or replace as necessary

• check control panel relays, contactors and wiring; check heat operation (if applicable); lubricate motors, fans, bearings, etc.

• calibrate temperature controls

• align drives, nozzles, dampers, air fins, pulleys, etc.

• adjust super heat, fuel/air mixture, belt tension, dampers and limits, etc.

• check and record oil level of compressors

Under normal business hours as stated above, repair response time must be a maximum of two hours from the initial time that the first original repairs call was made.

C. ANNUAL SERVICES

• Cleaning evaporator and condenser coils at least once annually during the term of the contract

• All VAV filters shall be inspected and changed annually

D. REPORTING REQUIREMENT

• For regular maintenance and quarterly maintenance services the CONTRACTOR shall provide a detailed service report including recommendations to the SCDA Consumer Protection

Division’s Laboratory facilities management staff within 5 (five) working days.

• For emergency repairs and/or service the CONTRACTOR will furnish to the SCDA Consumer

Product Laboratory facilities management staff a written report detailing the services provided and advising if further services is required within fifteen (15) days after the emergency repair is performed at a site.

E. EMERGENCY SERVICES:

• The CONTRACTOR must respond to a request for emergency repair services on an “as needed” basis on any HVAC unit within twelve hours (12) hours of notification of a problem by the SCDA Consumer Protection Division’s Laboratory. This means that the CONTRACTOR’s personnel must arrive on-site and begin making repairs within this twelve (12) hour time frame.

• Emergency repair service or service after normal business hours and/or beyond the scope of this agreement shall be provided on a as needed basis. However, such work should proceed only with the specific authorization from SCDA.

F. ENTRANCE TO FACILITIES:

• The Department of Agriculture’s Consumer Protection Division will provide reasonable access to the equipment for all work to be provided during normal business hours (8:00 AM – 5:00 PM, Monday – Friday)

G. ITEMS THE CONTRACTOR IS RESPONSIBLE FOR:

• Contractor assumes responsibility for all travel expenses, labor, general supplies (i.e. filters and belts), parts, components and tools necessary to perform the services detailed in this scope of work.

H. ITEMS NOT COVERED BY CONTRACT:

• The CONTRACTOR is not responsible for repairs or replacement due to fire, hail, flood, vandalism, vehicular damage.

SECTION 2. SCDA Metrology Laboratory

129 Ballard Court, West Columbia, S.C.

The contractor shall provide a comprehensive, ongoing preventative maintenance and repair program for the HVAC units located at the above address. All units are to be accepted on an “as is” basis.

A. MAINTAIN CURRENT QUALIFYING COMPUTER SYSTEM SOFTWARE

• The SCDA Metrology Laboratory HVAC, Boilers and Ventilating system is currently being run solely off a computer system in which the qualifying software was purchased by the current contractor from Control Management, Inc. This online system is currently being monitored by their service center on a 24-hour basis. This system is designed to alarm the contractor if something goes wrong with the system and it has the capability to resolve the problem via a remote computer system without having to make a service call. This in turn helps to insure there are no major complications that could possibly shut down the equipment as well as the operations of the laboratory.

• The contractor shall obtain a proof of purchase or a license to maintain current qualifying computer system software, as authorized by Control Management, Inc., in order to continue current online maintenance of laboratory HVAC system program.

The CONTRACTOR shall test and inspect all units for general operation and condition to include but not limited to the following:

• refrigeration charge and/or leaks; excessive noise & vibration; refrigeration oil level

• check control panel relays, contactors and wiring connections for tightness; operation of the safety controls; superheat operation (if applicable)

• supply and return air temperatures

• operation of safety controls

• combustion and draft, fuel/air mixture, safety interlocks

• compressor motor terminal amperage and record the readings

• check and calibrate temperature and humidity sensors

• supply and return air temperatures

• any excessive noises or vibrations

• condensate drain pan and line for cleanliness

• blower wheel integrity, belt and pulley condition

• wire connections, worn fan and/or motor bearings

• integrity of fan blades

• excess buildup of grease or debris

• condition of burner and heat exchanger

• oil and/or refrigerant leaks

B. REGULAR PREVENTATIVE QUARTERLY MAINTENANCE INSPECTIONS TO

INCLUDE BUT NOT LIMITED TO THE FOLLOWING SHALL BE PROVIDED

EVERY NINETY DAYS:

The CONTRACTOR shall test and inspect all units for general operation and condition to include but not limited to the following:

• refrigeration charge and/or leaks

• excessive noise & vibration

• refrigeration oil level

• check control panel relays, contactors and wiring connections for tightness

• operation of the safety controls

• heat operation (if applicable)

• supply and return air temperatures

• operation of safety controls

• combustion and draft, fuel/air mixture, safety interlocks

• compressor motor terminal amperage and record the readings

• check and calibrate temperature and humidity sensors

• supply and return air temperatures

• any excessive noises or vibrations

• any broken components including thermostats

• evaporator drain pan and line for cleanliness

• belt and pulley condition

• wire connections, worn fan and/or motor bearings excess buildup of grease or debris

• Inspecting for questionable or broken components

• provide, replace and dispose of pleated & up draft air filters

• screen air filters are to be cleaned

• check belts for condition and proper tension and adjust or replace as necessary

• check control panel relays, contactors and wiring

• check heat operation (if applicable)

• lubricate motors, fans, bearings, pumps, slides, worm screws, and all other associated parts.

• calibrate temperature controls, safety controls, pressure controls, variable frequency drives, and all other associated parts.

• align drives, nozzles, dampers, air fins, belts, pulleys, and all other associated parts.

• adjust super heat, fuel/air mixture, belt tension, dampers and limits, controls, and all other associated parts.

• clean coils, condensate pans, fan blades, burner orifices, cooling towers, sumps, nozzles, boiler tubes, condenser tubes, chiller tubes, electrical contacts, excess grease or debris, and all other associated parts.

• tighten electrical contacts, mechanical fittings, belts, mounting bolts, linking connections, and all other associated parts.

• maintain in accordance with the Clean Air Act, complete record of refrigerant transactions and appliance leak rates (all information is to satisfy US Environmental Protection Agency’s (EPA) record keeping requirements) and shall be generated according to customer need/request

• check and record oil level of compressors

Under normal business hours as stated above, repair response time must be a maximum of two hours from the initial time that the first original repairs call was made.

C. ANNUAL SERVICES

• Cleaning evaporator and condenser coils at least once annually during the term of the contract

• All VAV filters shall be inspected and changed annually

D. REPORTING REQUIREMENT

• For regular maintenance and quarterly maintenance services the CONTRACTOR shall provide a detailed service report including recommendations to the SCDA Metrology Laboratory facilities management staff within 5 (five) working days.

• For emergency repairs and/or service the CONTRACTOR will furnish to the SCDA Metrology

Laboratory facilities management staff a written report detailing the services provided and advising if further services is required within fifteen (15) days after the emergency repair is performed at a site.

E. EMERGENCY SERVICES:

needed” basis on any HVAC unit within twelve hours (12) hours of notification of a problem by the SCDA Metrology Laboratory. This means that the CONTRACTOR’s personnel must arrive on-site and begin making repairs within this twelve (12) hour time frame.

• Emergency repair service or service after normal business hours and/or beyond the scope of this agreement shall be provided on a as needed basis. However, such work should proceed only with the specific authorization from SCDA.

F. ENTRANCE TO FACILITIES:

• The Department of Agriculture’s Metrology Laboratory will provide reasonable access to the equipment for all work to be provided during normal business hours (8:00 AM – 5:00 PM, Monday – Friday)

G. ITEMS THE CONTRACTOR IS RESPONSIBLE FOR:

• Contractor assumes responsibility for all travel expenses, labor, general supplies (i.e. filters and belts), parts, components and tools necessary to perform the services detailed in this scope of work.

H. ITEMS NOT COVERED BY CONTRACT:

Section 3 S.C. STATE FARMERS MARKET ADMINISTRATIVE BUILDING

208A Wholesale Lane, West Columbia, S.C. 29172

CORBETT BUILDING

322 Little Brooke Lane, West Columbia, S.C. 29172

MAINTENANCE BUILDING

350 Ballard Ct, West Columbia, S.C. 29172

WHOLESALE WAREHOUSE

711 Produce Lane, West Columbia, S.C. 29172 program for the HVAC units located on the market campus. All units are to be accepted on an

“as is” basis.

A. REGULAR PREVENTATIVE QUARTERLY MAINTENANCE INSPECTIONS TO

EVERY NINETY DAYS:

The CONTRACTOR shall test and inspect all units for general operation and condition to include but not limited to the following:

• refrigeration charge and/or leaks

• excessive noise & vibration

• refrigeration oil level

• check control panel relays, contactors and wiring connections for tightness

• operation of the safety controls

• heat operation (if applicable)

• supply and return air temperatures

• combustion and draft, fuel/air mixture, safety interlocks

• compressor motor terminal amperage and record the readings

• check and calibrate temperature and humidity sensors

• evaporator drain pan and line for cleanliness

• belt and pulley condition

• wire connections, worn fan and/or motor bearings excess buildup of grease or debris

• Inspecting for questionable or broken components

• provide & replace pleated & up draft air filters

• screen air filters are to be cleaned

• check belts for condition and proper tension and adjust or replace as necessary

• check control panel relays, contactors and wiring

• check heat operation (if applicable)

• lubricate motors, fans, bearings

• calibrate temperature controls

• align drives, nozzles, dampers, air fins, pulleys

• adjust super heat, fuel/air mixture, belt tension, dampers and limits

• check and record oil level of compressors

B. ANNUAL SERVICES

• Cleaning evaporator and condenser coils at least once annually during the term of the contract

C. REPORTING REQUIREMENT

a detailed service report including recommendations to the SCDA State Farmers Market facilities management staff within 5 (five) working days.

• For emergency repairs and/or service the CONTRACTOR will furnish to the SCDA State

Farmers Market facilities management staff a written report detailing the services provided and advising if further services is required within fifteen (15) days after the emergency repair is performed at a site.

D. EMERGENCY SERVICES:

needed” basis on any HVAC unit within twelve hours (12) hours of notification of a problem by the SCDA State Farmers Market staff. This means that the CONTRACTOR’s personnel must arrive on-site and begin making repairs within this twelve (12) hour time frame.

• Emergency repair service or service after normal business hours and/or beyond the scope of this agreement shall be provided on a as needed basis. However, such work should proceed only with the specific authorization from SCDA.

E. ENTRANCE TO FACILITIES:

• The Department of Agriculture’s State Farmers Market staff will provide reasonable access to the equipment for all work to be provided during normal business hours (8:00 AM – 5:00 PM, Monday – Friday)

F. ITEMS THE CONTRACTOR IS RESPONSIBLE FOR:

• Contractor assumes responsibility for all travel expenses, labor, general supplies (i.e. filters and

G. ITEMS NOT COVERED BY CONTRACT:

SECTION 4. SCDA PHILLIPS MARKET CENTER (PMC)

117 Ballard Court, West Columbia, S.C. 29172

INSPECTION & PRODUCE SAFETY BUILDING

350 Ballard Court, West Columbia, S.C. 29172 program for the HVAC units at the addresses listed above. All units are to be accepted on an “as is” basis.

A. MAINTAIN CURRENT QUALIFYING COMPUTER SYSTEM SOFTWARE

Note: See question and answer #1 on Amendment #2

• The CPDL and PMC HVAC system is controlled and backed up by a computerized Trane Inc.

(Tracer Summit Version 17.00.0195 Service Pack 18) software program.

• A proof of purchase or a license to maintain current qualifying computer system software, as authorized by Trane Inc., in order to continue maintenance of HVAC system program.

B. REGULAR PREVENTATIVE QUARTERLY MAINTENANCE INSPECTIONS TO

EVERY NINETY DAYS:

The CONTRACTOR shall test and inspect all units, including sub internal units within and around PMC office areas, for general operation and condition to include but not limited to the following:

• refrigeration charge and/or leaks

• excessive noise & vibration

• refrigeration oil level

• check control panel relays, contactors and wiring connections for tightness

• operation of the safety controls

• heat operation (if applicable)

• operation of safety controls

• combustion and draft, fuel/air mixture, safety interlocks

• compressor motor terminal amperage and record the readings

• check and calibrate temperature and humidity sensors

• supply and return air temperatures

• any excessive noises or vibrations

• any broken components including thermostats

• coil cleanliness

• evaporator drain pan and line for cleanliness

• belt and pulley condition

• wire connections, worn fan and/or motor bearings

• excess buildup of grease or debris

• Inspecting for questionable or broken components;

• provide & replace pleated & up draft air filters

• screen air filters are to be cleaned or replaced

• check belts for condition and proper tension and adjust or replace as necessary

• check control panel relays, contactors and wiring

• check heat operation (if applicable)

• lubricate motors, fans, bearings

• calibrate temperature controls

• align drives, nozzles, dampers, air fins, pulleys

• adjust super heat, fuel/air mixture, belt tension, dampers and limits

• check and record oil level of compressors

C. ANNUAL SERVICES

• Cleaning evaporator and condenser coils at least once annually during the term of the contract

• All VAV filters shall be inspected and changed annually

D. REPORTING REQUIREMENT

a detailed service report including recommendations to the SCDA PMC facilities management staff within 5 (five) working days.

• For emergency repairs and/or service the CONTRACTOR will furnish to the SCDA PMC facilities management staff a written report detailing the services provided and advising if further services is required within fifteen (15) days after the emergency repair is performed at a site.

E. EMERGENCY SERVICES:

needed” basis on any HVAC unit within twelve hours (12) hours of notification of a problem by the SCDA PMC staff. This means that the CONTRACTOR’s personnel must arrive on-site and begin making repairs within this twelve (12) hour time frame.

• Emergency repair service or service after normal business hours and/or beyond the scope of this agreement shall be provided on a 24-hour, 7 day per week basis. However, such work shall proceed only with the specific authorization from SCDA.

F. ENTRANCE TO FACILITIES:

• The Department of Agriculture’s PMC staff will provide reasonable access to the equipment for all work to be provided during normal business hours (8:00 AM – 5:00 PM, Monday –

Friday)

G. ITEMS THE CONTRACTOR IS RESPONSIBLE FOR:

• Contractor assumes responsibility for all travel expenses, labor, general supplies (i.e. filters and

H. ITEMS NOT COVERED BY CONTRACT: