Amendment #2.pdf

SAP

State of South Carolina

Invitation For Bid Amendment 2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019557 10/01/2020

JAMES BOUTCHYARD

803-734-2206

JBOUTCHYARD@SCDA.SC.GOV

SC Department of Agriculture 1200 Senate St Columbia SC 29201

DESCRIPTION: CSFM BUILDINGS HVAC QUARTERLY PM SERVICE

USING GOVERNMENTAL UNIT: SC Dept of Agriculture

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 10/05/2020 10/19/2020 14:00:00 (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: DEADLINE PASSED (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: 1

CONFERENCE TYPE: Pre-bid/Site Visit

DATE & TIME: 09/21/2020 14:00:00

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: SC Department of Agriculture

Columbia Farmers Market Consumer

Protection Laboratory 123 Ballard Court

West Columbia, SC 29172

AWARD &

AMENDMENTS

Award will be posted on 10/08/2020 10/22/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:JBOUTCHYARD@SCDA.SC.GOV http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES

MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY

ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE

CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU

REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE

PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS

CONSEQUENCES. [11-35-1524(E)(4)&(6)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor

Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO http://www.procurement.sc.gov/preferences

AMENDMENTS TO SOLICITATION (JANUARY 2006) (a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR

CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-

ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW.

THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE

QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-

REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION.

QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE”

DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE

SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION

EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL

PROVISON. STRICKEN TEXT IS DELETED.

The purpose of this amendment is to address questions received from the vendor community, replace

Attachment A with SOW_Revised version, publish Attachment B (Equipment List), and to extend the bid submission/opening date from 10/5/2020 to 10/19/2020 as well as extending the intent to award posting date from 10/08/2020 to 10/22/2020.

The following questions were received from the vendor community, the agency’s answers are in red text immediately following the question.

1. Will Trane sell a license to the awarded contractor? That will be responsibility of bidder to inquire from

Trane if license is necessary to obtain to continue onsite monitoring by SCDA personnel and winner of bid.

2. Should a number be included in the proposal for both CMI and Trane Inc. computer system software, per Section 1 and Section 2 of the IFB? The CMI is hereby being removed from Section 2 of the SOW and bidders shall not include a price as part of their submission.

Yes, if necessary, bidders shall account for the cost to acquire the necessary license from Trane for the

Tracer Summit systems located in the CPD Lab (Section 1 of SOW) and the PMC (Section 4 of SOW) to continue onsite monitoring by SCDA personnel and winner of bid.

3. Can you provide the number of VAV’s:

a. CDPL building and how often are the filters to be changed? 16 VAVs that shall be inspected and changed annually.

b. Metrology Lab and how often are the filters to be changed? The number of VAVs is currently unknown, shall be inspected and changed annually.

c. Phillips Market Center and how often are the filters to be changed? 12 VAVs that shall be inspected and changed annually.

4. Are there any HEPA filters? If so, how many and what size(s)? Not aware of any in CPD Lab (SOW

Section 1). The Metrology Lab (SOW Section 2) does have HEPA filters, number of filters and their sizes are unknown at this time.

5. Can you provide an equipment list with the amendment, even though some equipment may no longer exist and/or addition of new equipment? This would be great to have as a reference. Please see the newly added attachment B, Equipment list. The attachment will have the current equipment list for each SOW section.

6. This was explained during the pre-bid, but can you add to the amendment how the unit price should be submitted regarding the 60 months? The bidder’s unit price must be their quarterly (3 month) PM price divided into a monthly price. The monthly price will be multiplied by 60 months to achieve a total extended 60-month (5 year) contract price.

7. Are the phoenix controls venturi valves, as part of the fume hood system, to be included in the service contract? Yes Will these need to be inspected for questionable or broken components? Yes

8. Will the phoenix controls temperature sensors in the labs need to be checked and recalibrated as part of the contract? Yes, if needed during inspection.

9. Will the controllers mounted on the phoenix controls venturi valves need to be checked for proper wiring connections as part of this contract? Yes

10. Will the operation of the safety controls on the fume hood phoenix controls equipment need to be included in this contract? Yes