SOW - Residential Generator Service Contract - 2026 (4).docx
DOCX document 112 KB Posted
- Solicitation number
- PR15921756
- Issued by
-
Department of State US Embassy Pretoria
About this file
This is a Statement of Work (SOW) for residential generator services to be provided to the U.S. Embassy Pretoria. The SOW outlines the requirements for maintaining and servicing residential generators located at embassy facilities in South Africa. The service contract covers routine maintenance, emergency repairs, spare parts replacement, and technical support for generator equipment used at residential properties. Specific service level agreements, response times, and maintenance schedules are detailed within the SOW to ensure continuous operational readiness of backup power systems.
The corresponding RFQ (PR15921756) requires quotations to be submitted by close of business on May 30, 2025, with award anticipated shortly thereafter based on lowest responsive quotation. Offerors must be registered on SAM.gov, comply with all attached U.S. Government clauses, and accept U.S. Embassy terms and conditions in lieu of local South African provisions. Payment will be made via electronic funds transfer within 30 days of invoice receipt, with no advance or deposit payments authorized. The contract will not be subject to modification due to price or exchange rate fluctuations. All quotations must be submitted on company letterhead via email to the designated embassy contact, with no alterations or pricing changes accepted after the deadline.
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| File | Type | Posted |
|---|---|---|
| CLAUSES FOR PURCHASE ORDERS AND BLANKET PURCHASE AGREEMENTS AWARDED BY OVERSEAS CONTRACTING ACTIVITIES.docx | DOCX document |
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Text version
CONSULATE OF THE UNITED STATES OF AMERICA
JOHANNESBURG, SOUTH AFRICA
SOW
Residential Generator Maintenance Contract
FACILITY MANAGEMENT
| Draft by: Nick Slabbert | |
| Reviewed by: Mike Okamura | |
| Dated: November 16, 2021 |
US Mission, South Africa Facilities Management
Statement of Work Generator Service Contract
I) General Information:
The United States Mission in South Africa requires professional services and contractor cost proposals to perform an Annual preventive maintenance and servicing of the facilities emergency generator system over a one-year contract term.
II) EQUIPMENT INSTALLED:
The US Mission, South Africa has many residential emergency generator systems throughout the city of Johannesburg.Consulate residence increases from time to time and has the potential to decrease. The vast majority of residential units, with the exception of 1 properties, are SDMO manufactured generator units. The sizes of the units installed vary from 33, 44, 65, 88, 110, and 165KVA Cummins generators – 1x 30KVA CAT generator – 1x 80KVA SDMO generators – 4 x 30KVA,2 x 40KVA, 1 x 65KVA, 1 x 110KVA and 3 x 165KVA
III) GENERAL REQUIREMENTS:
The contractor shall provide all supervision, labor, tools, equipment, and material to carry out all preventive maintenance and service of the equipment listed in section II above, and as outlined in this Scope of Work (SOW). This includes all filters, oil, grease, coolant, and other consumables. The contractor is also available for removal from site and disposal of all used engine oil, old filters, rags, and maintenance associated trash.
The contractor is also to ensure that all work is done according to pre-determined check sheets and that all equipment is returned to the original state, checked, and signed off.
IV) SCOPE OF WORK
The following work must be done at minimum requirements:
Draft by: Nick Slabbert Dated: November 16, 2021
SENSITIVE BUT UNCLASSIFIED
GENERATOR-SEMIANNUAL
Maintenance Procedures:
1. Perform walk around inspection.
2. Inspect and wipe down the generator.
3. Check electrical connections for evidence of looseness or overheating.
4. Check engine oil level.
5. Check coolant level.
6. Check the jacket water heater for proper operation if applicable.
7. Check radiator hoses for wear and cracks - Plan for replacement if necessary.
8. Inspect copper grounding rods – Change if necessary.
9. Engine Air Pre-cleaner, clean.
10. Engine Air Cleaner Service Indicator-Inspect.
11. Check fuel level.
12. Drain water and sediment from the day tank. Clean fuel strainer.
13. Check space heater.
14. Perform a 30-minute (1 hour for units 165 KVA or larger) system operational test under full load conditions.
• Operation for indication of defects of possible malfunctions.
• Inspect the annunciator panel for proper operation.
| • | After unit has operated for 30 minutes (1 hour for large units), log the information to show at least the following information: engine and generator speed in RPM, voltage, amperes, frequency, power factor, engine temperatures, engine oil pressure, hour meter readings. |
| 15. | Inspect safety devices. |
16. Test safety shut-off controls.
17. Measure and record stator winding temperature.
18. Measure and record bearing temperature.
19. Test for vibration at various loads on the load bank.
20. Check charging system for proper operation.
21. Check battery electrolyte level.
22. Determine specific gravity of starting batteries. Add distilled water if necessary. Clean terminals. Set charge rater after generator has been operated.
GENERATOR-SEMIANNUAL Continued
23. Note any exhaust, oil, coolant, or fuel leakage - Plan for correction.
24. Cool down and stop the unit.
| 25. | Note condition indicators for air and fuel filters, clean or replace filter if installed gauges or operating conditions show necessity. |
| 26. | Drain the exhaust condensate trap. |
| 27. | Return the unit to service. |
| 28. | Set it on AUTO or REMOTE |
Drafted by: Nick Slabbert Dated: November 16th, 2021
GENERATOR-ANNUAL
Maintenance Procedures:
1. Perform a walk around inspection
2. Inspect and wipe down the generator.
3. Check electrical connections for evidence of looseness or overheating.
4. Rotating Rectifier-Check.
5. Speed Sensor-Clean/Inspect
6. Starting Motor-Inspect
7. Stator Lead-Check
8. Perform CM-003 (Insulation Test, Motor)
9. Drain all Coolant and Replace.
10. Check Coolant Level After Bleeding All Air Out of the System.
11. Belts-Inspect/Adjust/Replace if needed.
12. Check the Jacket Water Heater for Proper Operation.
13. Check Radiator Hoses for Wear and Cracks – Plan for replacement if necessary.
14. Inspect Copper Grounding Rods - Replace if necessary.
15. Radiator- Pressure Clean
16. Water Pump-Inspect
17. Engine Air Pre-cleaner-Clean
18. Engine Air Cleaner Service Indicator-Inspect
19. Engine Air Cleaner Element (Dual Element) - Replace
20. Engine Air Cleaner Element (Single Element) – Replace
21. Clean Fuel Level Probe.
22. Drain Water and Sediment from the Day Tank. Clean fuel strainer.
23. Check Space Heater.
24. Bearing (Ball) Lubricate
25. Bearing (Spherical Roller) - Lubricate
26. Crankshaft Vibration Damper-Inspect
27. Engine-Clean
28. Engine Crankcase Breather-Clean
29. Engine Mounts-Check
GENERATOR-ANNUAL Continued
| 30. | Replace Engine Oil. |
| 31. | Replace Oil Filter. |
32. Pre-lube Pump-Inspect
33. Engine Protective Devices-Check
34. Engine Valve Lash Inspect/Adjust
35. Fan Drive Bearing-Lubricate
36. Fuel Control Linkage - Check/Lubricate
37. Fuel Injector Inspect/Adjust
38. Fuel System Primary Filter-Clean/Inspect /Replace
39. Fuel System Secondary Filter-Replace Perform a 30-minute system operational test under full load conditions (1 hour for larger units).
• Operation for indication of defects of possible malfunctions.
• Inspect the annunciator panel for proper operation.
• After unit has operated for 30 minutes (1 hour for large units), log the information to show at least the following information: engine and generator speed in RPM, voltage, amperes, frequency, power factor, engine temperatures, engine oil pressure, hour meter readings.
41. Inspect Safety Devices.
43. Measure and Record Stator Winding Temperature.
44. Measure and Record Bearing Temperature.
45. Test for Vibration at Various Loads on the Load Bank.
46. Open Covers and Complete CM-002 (Infrared Testing) on all Conductors and Connections. Note: for the test to be effective unit needs to be loaded to at least 40% of full load current. Correct identified deficiencies while unit is de-energized. (Perform with unit running).
47. Check Charging System for Proper Operation.
48. Check Battery Electrolyte Level.
GENERATOR-ANNUAL Continued
49. Determine specific gravity of starting batteries. Add distilled water if necessary. Clean terminals. Set charge rate after generator has been operated.
50. Note any exhaust, oil, coolant, or fuel leakage - Plan for correction.
51. Cool-down and stop the unit.
52. Drain the exhaust condensate trap.
53. Re-accomplish CM-0002 on any problem areas.
54. Return the unit to service.
55. Set it on AUTO or REMOTE
Prior to the start of work, the contractor must submit for review the work sheets and/or check lists that will be used for performing maintenance service.
The Embassy Generator Program Manager and Facility Manager must immediately be made aware of any condition discovered that could result in equipment failure.
Test and inspection report shall be submitted within three days of completing work.
Emergency Service with a four-hour response time must be available 24 hours per day, 365 days a year.
Contract Requirements:
1. Vendor must be able to carry full warranty of the generator genuine parts and service schedule.
2. Only qualified personnel to perform SOW.
3. Qualifications must be produced before work is to commence.
End of Statement of Work Drafted by: Nick Slabbert Dated: November 16, 2021
28 OF 7 MIDAS/A123/EB
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