SOW_Repairs of the Embassy fence 19B04925Q0036 (1).pdf

U.S. EMBASSY MINSK BELARUS

ATTACHMENT 1 to Solicitation 19B04925Q0036

STATEMENT OF WORK

REPAIR OF THE EMBASSY FENCE ON STAROVILENSKAYA AND

KOMMUNISTICHESKAYA STREETS

1. Description of Services:

The U.S. Embassy in Minsk has a requirement to repair the Embassy fence on Starovileskaya and

Kommunisticheskaya streets. The work shall be executed per the scope of work (SOW) below and the General contract conditions.

The Contractor shall provide all labor, supplies, including tiles, construction materials, tools, equipment, supervision, and other related items required to the complete the project as per scope of work, specifications.

2. Submittals:

The contractor shall submit the following:

1. Company registration certificate.

2. Proof or certificate that the company is permitted to provide this or similar type of works.

3. Police clearance certificates for all employees entering and working on the compound of the US

Embassy and electronic copies of passports.

3. Scope of Work:

Project: Repair and restore the roofs of the Embassy buildings:

The Embassy fence requires substantial repair (non-cosmetic). The fence was built in the late 60s.

The fence material is red solid brick, plastered and painted with facade paint. Visually, the fence is all cracked, the plaster is falling off in many places. The thickness of the fence spans is 1 brick. The thickness of the fence posts is 2 bricks. There is no waterproofing of the base. The foundation material is red brick.

The length of the fence from Starovilenskaya Street is 43 meters, the height is 2.8-3 meters. The length of the fence along Kommunisticheskaya Street is 16 meters, the height is 2.2 meters.

To maintain the functional purpose of the fence the following works are required on the fence wall along Starovilenskaya Street from both sides of the wall:

1. Dismantle the electrical line feeding the lighting lanterns from the fence wall. Leave the video surveillance system in place throughout the repair.

2. Dismantle the metal top covers and metal peaks from the top of the fence.

3. Remove all the plaster that has fallen off from the base of the fence along the entire length of the fence from both sides of the wall.

4. Apply the missing plaster with the maximum repetition of all the shapes and lines that existed before the reconstruction.

5. Install reinforcing mesh over the entire fence area from both sides.

6. Apply an additional layer of leveling plaster, then apply a layer of decorative plaster.

7. Install white metal top covers along the entire length of the fence.

8. Install back on top of the fence the metal peaks, pre-clean them and paint them black along the entire length of the fence.

9. Paint the fence with facade paint of the color agreed with the customer. This should be a durable paint that would last for the entire warranty period of 3 years.

10. Аlong the entire fence install a blind area consisting of a curb and paving tiles pathway 50 cm wide to protect the fence from contamination. The tile type should be the same as on the existing pathway and should be approved by the Embassy.

11. Install a new metal sleeve with the electrical line feeding the lighting lanterns packed inside from

Starovilenskaya Street.

12. Restore the territory adjacent to the fence after repairs.

To maintain the functional purpose of the fence the following works are required on the fence wall along Kommunisticheskaya Street:

1. To repair the fence, move the police guard house to a side. Install a drainage system on the back of the police guard house to prevent water from pouring onto the fence. After repairing the fence, return the police guard house to its former location.

2. Remove all the plaster that has fallen off from the base of the fence along the entire length of the fence from both sides.

3. Apply the missing plaster with the maximum repetition of all the shapes and lines that existed before the reconstruction on both sides of the wall.

4. Install reinforcing mesh over the entire fence area on both sides.

5. Apply an additional layer of leveling plaster, then apply a layer of decorative plaster on both sides of the wall.

6. Paint the fence with facade paint of the color agreed with the customer. This should be a durable paint that would last for the entire warranty period of 3 years.

7. Restore the territory adjacent to the fence after repairs.

The deadline for completing the entire SOW is 2 calendar months.

Embassy Facilities and Security representatives will inspect all stages of the repair process TO

ENSURE quality and safety of the installation. If the Contractor cannot meet the requirements for any reason, the Contractor must seek guidance from the COR for alternative action.

Exercise maximum care and use personal protective equipment and other required equipment while performing the work on the roof.

Contractor shall provide all tools, scaffolding, and safety equipment and ensure that no overspray or other paint shall be applied anywhere except those areas intended under the contract.

Contractor shall exercise maximum care and use personal protective equipment at all times and other required equipment while performing the work on the roof. Contractor must have a appoint and keep designated safety representative onsite at all times.

4. Conditions of Contract

4.1. General

This is a firm fixed price contract (turnkey job) for the entire scope of work and the amount quoted shall include all work described in the attached scope of work and general conditions of the contract.

The lump sum price quoted shall be fixed.

Contractor’s staff is subject to restriction for entry and exit as required by the Embassy’s Security

Office. Contractor’s staff will be subject to a security clearance as required by the Embassy.

Contractor shall restore all surfaces disturbed either by restoration to original condition or by construction to match with existing finish.

Any deviation from the original contract/scope of work must be approved by the Contracting Officer

(CO), through direct communication with the Contracting Officer’s Representative (COR) before any work begins. No additional work or changes will be carried out without a contract modification approved by the CO.

4.2. Responsibilities of Contractor

Contractor shall be responsible for procuring, supplying, transporting, and providing all labor, materials, tools and equipment etc., required for the completion of the work in all respects and as per the scope of the work.

All expenses towards mobilization at site and demobilization including bringing in equipment, workforce and materials, dismantling the equipment, clearing the site etc. shall be deemed to be included in the rates quoted by the contractor against various items of schedule of rates and no separate payment on such expenses shall be entertained.

Contractor shall not proceed with next activity until the previous activity has been inspected and approved by COR. Contractor shall mention all inspection dates in the proposed schedule.

Contractor should keep the site clean and accessible to Embassy employees at all times.

4.3. Specifications

Work under this contract shall be carried out strictly in accordance with the attached scope of work.

4.5. Execution of Work

The Contractors are advised to review the scope of work. The Contractor MUST visit and walk through the site to familiarize themselves with the site conditions to understand the job requirements.

Before the works start, the Contractor shall submit all items below:

a. List of employees and identification for security clearance

b. List of materials

c. Proposed start date

d. Work schedule

e. Estimated completion date

f. Example of materials being used

5. Site Clearance and Cleanup

The Contractor shall clear away all construction and household waste as well as excess materials accumulated at the site on a daily basis and dispose of it away from Embassy premises, maintaining a neat site condition at all times.

At the time of project completion, Contractor shall remove all surplus materials and leave the site in a broom clean condition.

6. Workmanship

Workers working on the site shall be skilled in their job and have related job experience.

7. Working Hours and Expected Project Completion Time

Expected project must be completed within the following timelines: one month (work can be implemented Monday-Friday, 8:00-18:00, excluding local and American holidays observed by the Embassy).

8. Worksite Access Clearance

The Contractor shall provide a list of all tools and equipment that will be used and delivered to the

Embassy site at least 3 days in advance.

The Contractor shall inform and provide in writing transportation details (vehicle registration number, drivers name, and date of delivery) to the COR at least 48 hours in advance for material deliveries inside the Compound.

Contractor shall submit police clearance certificates for all employees working on the Embassy compound and electronic copies of passports at least 5 days in advance to get the worksite access clearance for work inside the Compound. All the workers shall have an official photo ID or photo ID with the company name on it for each visit.

9. Safety procedures

Contractor must meet with the POSHO or Embassy safety representative before each phase of work begins to discuss safety concerns and agree upon appropriate PPE, methodology, and risk mitigation plans.

All elevated work must incorporate the full range of required personal protective equipment (PPE) and conform to the most stringent industry safety practices for scaffolding, rigging, and hoist/man-lift work.

The contractor must have a designated safety representative on site at ALL times while work is being performed.

This document applies to all contractors and subcontractors working at or on American Embassy property owned or leased as specified in the scope of work. While working on U.S. Government projects either the contractor or subcontractor are responsible for maintaining at least an agreed upon minimum amount of safety for the workers and public, to be determined by the USG.

9.1. This basic requirement is as follows:

Proper Protective Equipment will be worn by workers while in any work area or while performing tasks that create hazards for workers. The requirements listed below are minimum requirements and may be supplemented or added to by the POSHO.

Safety glasses will be worn while performing the following: drilling, chiseling, chipping, wood working, metal working, using a pickaxe.

Hearing protection will be provided for all those who operate loud power tools and equipment, and everyone in the vicinity of such work.

Hard hats will be worn in areas where falling objects are a hazard, or any area designated at a hard hat area.

Gloves will be worn for handling, cleanup, and removal of work area waste and materials.

Proper footwear will be worn by all workers, including safety shoes.

The contractor will identify a safety officer for each project responsible for the following, if applicable

Shoring and trenching operations: shoring will be used for any trenching/digging deeper than 1.5 meters feet if a slope is not used in excavation. Shoring or sloping must be approved by the USG.

The need for shoring will be determined by geotechnical tests used to categorize the soil and the risk of collapse, per USG standards. At least one worker will remain topside at all times. A ladder that allows for immediate escape will be available at all times.

Use of Signs and Barriers

Barriers and signs shall identify workplace hazards and special instructions.

Minimum space required to perform work shall be identified.

Ribbon, tape, fencing or portable barriers will create a controlled area around work site, particularly when no one is in the area.

Electrical issues

All power cords and power taps will be wired appropriately, leaving no exposed wires that are live or could come in contact with staff.

While working on electrical systems proper lockout/tag-out procedures will be followed, and the circuit being worked on will be de-energized (turned off at the main breaker).

Power cords and temporary power will be GFCI protected and shall not be placed in areas that are prone to flooding or are wet, (i.e. running through puddles on the floor).

Equipment will be plugged into a standard GFCI-protected receptacle and not wired directly into power taps.

Waste cleanup and removal

All excess or waste materials will be removed from the site at the close of each work day. Debris will be removed to include food bags and containers. Staging of materials shall be in an agreed upon location.

10. Warranty

The contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation will provide the capacities and characteristics specified. The contract further guarantees that if, during a period of three years from the date of the certificate of completion and acceptance of the work, any such defects will be repaired by the contractor at the contractor’s expense.

Ремонт забора Посольства со стороны улиц Старовиленская и Коммунистическая.

Так как забор постройки конца 60 годов прошлого столетия необходим ремонт не косметического характера.

Визуально забор весь в трещинах, штукатурка отваливается местами. Материал забора красный полнотелый кирпич, оштукатурен и окрашен фасадной краской.

Толщина пролетов забора 1 кирпич. Толщина столбов забора- 2 кирпича. Гидроизоляция основания отсутствует.

Материал фундамента-красный кирпич.

Длина забора со Старовиленской улицы 43 метра, высота 2,8-3 метра. Длина забора по улице

Коммунистической – 16 метров, высота-2,2 метра.

Для поддержания функционального предназначения забора со сторону ул.

Старовиленская необходимо:

1. Демонтировать электрическую линию, питающую фонари освещения. Систему видеонаблюдения на протяжении всего ремонта оставить на месте.

2. Демонтировать железные пики и защитные жестяные козырьки, расположенные по верху забора.

3. Удалить всю отвалившуюся от основания забора штукатурку по всей длине забора с двух сторон.

4. Восстановить отсутствующую штукатурку с максимальным повторением всех форм и линий, существующих до начала реконструкции по всей длине забора с двух сторон.

5. Установить армирующую сетку по всей площади забора с двух сторон.

6. Нанести дополнительный слой выравнивающей штукатурки, после чего нанести слой декоративной штукатурки по всей длине забора с двух сторон.

7. Установить новые защитные жестяные козырьки белого цвета по всей длине забора с двух сторон.

8. Восстановить все железные пики забора, предварительно их очистить и покрасить в черный цвет.

9. Покрасить забор фасадной краской в цвет, согласованный с заказчиком. Краска устойчивой к погодным условиям, способной выдержать полный срок гарантии в 3 года.

10. Восстановить прилегающую к забору территорию после ремонта.

11. Вдоль всего забора изнутри установить отмостку из бордюра и тротуарной плитки шириной 50 см. для защиты забора от загрязнения.

12. Установить новую электрическую трубу по существующему образцу вдоль всего забора и установить в нее электрическую линию, питающую осветительные фонари .

Для поддержания функционального предназначения забора со стороны ул.

Коммунистическая необходимо:

1. Для ремонта забора отодвинуть домик милицейской охраны в сторону. Установить на домик сзади водосточную систему, чтобы предотвратить попадание воды на забор. После ремонта забора вернуть домик милицейской охраны на его прежнее место.

2. Удалить всю отвалившуюся от основания забора штукатурку по всей длине забора с двух сторон.

3. Восстановить отсутствующую штукатурку с максимальным повторением всех форм и линий, существующих до начала реконструкции по всей длине забора с двух сторон.

4. Установить армирующую сетку по всей площади забора с двух сторон.

5. Нанести дополнительный слой выравнивающей штукатурки, после чего нанести слой декоративной штукатурки по всей длине забора с двух сторон.

6. Покрасить забор фасадной краской в цвет, согласованный с заказчиком. Краска должна быть устойчивой к погодным условиям, способной выдержать полный срок гарантии в 3 года.

7. Восстановить прилегающую к забору территорию после ремонта.

Гарантия - 3 года

Срок выполнения работ - 60 календарных дней.