SOW Repair Stairs at 985 ALAMEDA AVE.pdf

STATEMENT OF WORK (SOW)

985 ALAMEDA AVE, Astoria, OR 97103 needs to have rotten stair replaced. Work includes the removal and reuse of existing 18 concrete stairs, the replacement of stair joists and support members, and the removal of the first stair platform (10 feet by 7 feet).

MAY 27, 2026

1.0 INTRODUCTION AND SCOPE

1. 1 Scope of Work

The Government has a requirement to address structural deficiencies involving the replacement of rotten stair supports, as well as a section of compromised plywood sheathing, identified as an approximately triangular area measuring 7 feet by 5 feet by 11 feet. This effort is essential to maintain safety and structural integrity. The existing 18 concrete steps will be preserved and reused; however, all degraded or rotten stringers and the first stair landing will be replaced in kind with materials of matching size, type, and durability. Additionally, to ensure proper water management and longevity of the structure, new flashing will be installed on all replaced stringers. The scope of this effort covers all labor, materials, and equipment required to complete these replacements and associated tasks in compliance with applicable codes, standards, and Government requirements. Specific details of the replacement work and associated conditions will be outlined in individual task orders (TOs) or delivery orders (DOs) issued under this contract, as necessary. The contractor must perform to the standards in this

Scope of Work (SOW) contract. All questions regarding this Scope of Work for Services must be sent through the US Coast Guard Contracting Officer (KO). The COR is LT Gary Nelthropp, Phone,

(503) 706-3150; Email: Gary.C.Nelthropp@uscg.mil

1. 2 Place of Performance

Triumph Family Housing Duplex 985 ALAMEDA AVE, Astoria, OR 97103

1. 3 Bid Walk

A bid walk will be offered on 26May2026 at 0900. No other bid walks or site visits will be offered. Site Visits are mandatory to be considered for the contract.

1. 4 Period of Performance

The Period of Performance for the contract will be 08June2026 to 28June2026

2.0 PRODUCTION

2.0 Production

The Contractor shall furnish all labor, materials, tools, equipment, and services required to successfully complete the installation of new stair supports, replace rotten sheathing, and repair the landing along with any necessary supports under the landing. The following production requirements outline specific tasks and deliverables to ensure project completion in accordance with applicable regulations and standards. All work shall comply with the Federal Acquisition

Regulation (FAR) and local building codes. Work is laid out in the Scope of work and depicted in the associated drawings. photos of the existing site conditions can be found in Appendix 1.

2.1 Removal of Existing Materials

The Contractor shall carefully remove all existing rotten sheathing, Four deteriorated stair stringers, and compromised structural elements beneath the first landing shown in Drawing 1.

Removal shall be conducted in a manner that prevents damage to adjacent structures that are to remain and the existing concrete steps which are to be reused after stringers are replace. Debris shall be segregated and disposed of in accordance with local, state, and federal environmental regulations.

2.2 Inspection and Assessment

Once the materials have been removed, the Contractor shall inspect all exposed structural elements to assess the extent of deterioration. The Contractor shall immediately report any unexpected conditions to the Contracting Officer (KO) or their designated representative.

2.3 Installation of New Stair Supports

The Contractor shall fabricate and install new 4 inch by 8 inch stair stringers using materials that meet or exceed the specifications outlined in the project requirements. Supports shall be installed in accordance with OSHA standards and local building codes governing structural integrity and safety. New Stainless flashing on the top of the stringers shall be installed to prevent water from running behind the stringers. Sheet steel flashing conforming to ASTM

A653/A653M with a minimum zinc coating designation of G185. All field-cut edges shall be treated with a cold galvanizing compound. The contractor shall submit product data sheets and certifications for the proposed flashing material to the Contracting Officer's Representative

(COR) for approval prior to installation.

2.4 Sheathing Replacement

The Contractor shall install new sheathing to replace removed rotten materials. The sheathing shall be securely fastened to ensure durability and long-term stability. Materials shall be treated to resist rot, pests, and environmental conditions as necessary. Sheathing shall be Marine-grade plywood conforming to the requirements of U.S. Product Standard PS 1-19. Panels shall be a minimum of 1/2" inch thick and stamped as Marine-grade by an accredited third-party agency.

The Contractor shall verify that the installation meets any applicable fire and safety standards.

Solid wood blocking, of the same depth as the existing wall studs, shall be installed flush along all unsupported edges where new sheathing meets existing sheathing. Blocking shall be securely fastened to the wall studs. Once the new sheathing is fastened, the seam between the old and new panels shall be sealed with a high-performance, pressure-sensitive flashing tape complying with AAMA 711. The tape must be applied in shingle-lap fashion

2.5 Landing Repair

The Contractor shall replace in kind the existing landing. Repairs shall include reinforcement of any damaged or missing supports beneath the landing to restore full functionality and safety.

Coating color of the landing shall match existing.

• Surface Coating: The repaired landing surface shall be coated with a weather-resistant sealant appropriate for exterior use. Slip Resistance: A minimum static coefficient of friction of 0.5 when tested in accordance with ASTM D2047.Adhesion: A minimum pull-off strength of 250 psi when tested in accordance with ASTM D4541.Weathering

Resistance: No cracking, blistering, or peeling after 1,000 hours of exposure when tested in accordance with ASTM G154.

• Landing: Plywood Sheathing Shall be 1/2-inch Marine-grade plywood conforming to the requirements of U.S. Product Standard PS 1-19. Panels must be stamped as Marine-grade by an accredited third-party agency.

• Fasteners: Shall be exterior-grade, corrosion-resistant, and compatible with the type of pressure-treated lumber used in the framing. All fasteners shall be one of the following:

Hot-Dip Galvanized Steel meeting ASTM A153.Stainless Steel, Type 304 or 316.

• Construction Adhesive: An exterior-grade, all-weather construction adhesive rated for subfloor application shall be used between the joists and the new plywood sheathing. A continuous bead of construction adhesive shall be applied to the top of each joist before laying the new plywood.

• Drip Edge: Edges along landing shall be reconstructed to prevent water intrusion between concrete steps and the edges of the landing.

2.6 Material Storage and Handling

Until installation, the Contractor shall store all materials, including stair support elements, plywood decking and sheathing, in a secure, dry location. Materials shall be protected from damage due to weather, theft, or vandalism. The Contractor shall provide a detailed storage plan to the KO prior to material delivery.

2.7 Hazardous Material Management

If lead-based paint, asbestos, or any other hazardous materials are discovered during the work, the Contractor shall immediately cease operations in the affected area and notify the KO. The

Contractor shall comply with Certification of Toxic Chemical Release Reporting and all applicable EPA regulations for the handling and disposal of hazardous materials. The Contractor shall ensure trained personnel handle such materials.

2.8 Quality Assurance and Testing

The Contractor shall perform quality assurance inspections throughout the installation process to ensure compliance with design specifications and safety standards. Compliance checks shall include but are not limited to:

• Verification of structural integrity for stair supports and landing.

• Inspection of sheathing for proper installation and alignment.

• Performance of load and stress tests on repaired structures.

2.9 Recordkeeping and Reporting

The Contractor shall maintain detailed records of all work performed, including materials used, inspections conducted, and test results. These records shall be provided to the KO as part of interim and final project reporting. The Contractor shall also submit a project completion report identifying any issues encountered during execution and how they were resolved.

2.10 Site Cleanup

Upon completing all repairs, the Contractor shall remove all debris, tools, equipment, and unused materials from the project site. The Contractor shall restore the site to a clean and orderly condition. Disposal of waste materials shall be handled in compliance with applicable local regulations.

2.11 Final Acceptance and Handoff

The Contractor shall notify the KO when the work is ready for final inspection. The repairs and installations shall only be deemed complete upon written acceptance by the KO. Upon completion, the Contractor shall also provide as-built drawings and other closeout documents.

3.0 SUPPORT

Support Section: Contractor Responsibilities for Structural Integrity and Concrete Step Relocation

This section outlines the responsibilities of the contractor in providing critical support to ensure the structural integrity of the building during the performance of work and in relocating concrete steps necessary to complete the project. The contractor shall employ industry best practices to deliver reliable and timely solutions, supply all required materials, and effectively manage work processes to meet government needs.

The contractor's support will be categorized into distinct subsections, as detailed below, to ensure clarity and efficient accomplishment of the project requirements.

3.1 Installation of Structural Supports

The contractor shall install all necessary supports to ensure the structural integrity of the building while construction, repair, or modifications are taking place. These supports shall conform to applicable building codes, industry standards, and specifications provided by the government.

• The contractor shall provide the government with a plan detailing the type, quantity, and configuration of supports prior to installation. The plan shall be submitted for approval no later than 10 calendar days prior to commencement of work.

• Routine inspection of supports by qualified personnel shall be conducted to ensure continued stability and safety. Inspection reports shall be made available to the government upon request.

3.2 Timely Work Completion

The contractor shall conduct all work in a timely manner to avoid disruptions to government housing operations and minimize project delays.

• Scheduling: The contractor shall submit a detailed project schedule, including milestones, timelines, and critical paths.

• Progress Reporting: Daily progress reports must be submitted to the Contracting Officer or designated representative detailing work completed, delays encountered, and mitigation efforts. Reports shall include an updated project schedule.

• Delays: Any delays in the completion of work must be communicated immediately, with specific recommendations for corrective actions and revised timelines.

3.3 Provision of Materials for Relocation of Concrete Steps

The contractor shall provide all necessary materials to facilitate the relocation of concrete steps as part of the project scope.

• Materials: The contractor shall furnish durable materials suitable for the relocation of concrete steps. Materials must meet engineering specifications and safety requirements to prevent damage or failure during installation.

• Inspection: Upon delivery, all materials must be inspected by the contractor for defects or damage and certified as fit for use. An inspection report shall be submitted to the government.

• Storage and Handling: Materials shall be stored securely in designated areas to prevent theft or damage and in compliance with local safety codes. Proper handling processes must be employed to reduce the risk of injury to personnel or damage to the materials.

3.4 Worksite Safety and Compliance

The contractor shall ensure a safe worksite environment for all personnel by adhering to relevant safety and regulatory standards.

• OSHA Compliance: All work must be performed in compliance with the Occupational

Safety and Health Administration’s (OSHA) standards for construction (29 CFR 1926).

• Safety Plan: A comprehensive safety plan must be submitted and approved by the government prior to the commencement of work. The contractor shall provide regular safety briefings and enforce compliance among all onsite personnel.

• Environmental Compliance: The contractor must ensure all work complies with federal, state, and local environmental regulations.

3.6 Logistics and Delivery Coordination

The contractor shall coordinate all logistics related to the transport of materials, equipment, and personnel to and from the job site.

• Shipment Tracking: The contractor shall provide the government with detailed tracking information for all deliveries, ensuring transparency and accountability throughout the process.

• Coordination: The contractor shall work closely with government facilities personnel to ensure efficient scheduling and routing of materials and equipment, minimizing disruption to ongoing operations.

4.0 PRODUCTION IMPROVEMENTS

The contractor shall conduct product improvements as specified in individual TOs.

5.0 GOVERNMENT FURNISHED PROPERTY (GFP)

5.1.1.1 Government Furnished Property: The Government will furnish additional siding, matching the existing material, as Government-Furnished Property (GFP). The contractor shall be responsible for inspecting and verifying the condition of the siding upon receipt and ensuring its proper storage, handling, and use during performance of the contract. Any damage to the siding caused by the contractor or improper use shall be the contractor's responsibility, subject to the terms of the GFP clause. The contractor must coordinate with the Government to ensure timely delivery of the siding to avoid delays in performance. Handling and installation of the

Government-provided siding shall comply with all specifications outlined in the contract and any applicable building codes or regulations.

5.1.1.2 Contractor Furnished Items and Services: Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms.

6.0 SECURITY

Security Section: Contract Manager and Personnel Requirements

Contract Manager Responsibilities and Qualifications

6.1.1.1 Responsibility and Authority: The contractor shall appoint a Contract Manager (or alternate) who will have full responsibility for the performance of the work under this contract.

The Contract Manager or their alternate(s) must possess full authority to act on behalf of the contractor in all matters related to the daily operations and performance of the contract. This includes addressing issues such as personnel management, contract compliance, performance evaluation, and responding to any guidance or directives issued by the Government Contracting

Officer (KO) or Contracting Officer's Representative (COR). The contractor shall ensure full availability of either the primary Contract Manager or an alternate at all times during the contract period of performance.

6.1.1.2 Communication Skills and Language Proficiency: The Contract Manager and any identified alternate(s) must demonstrate the ability to read, write, speak, and understand the

English language fluently to ensure accurate communication with U.S. Coast Guard (USCG) officials and personnel. This requirement ensures that all contract management functions, including reporting, scheduling, and compliance-related discussions, are carried out efficiently without any language barriers.

6.1.1.3 Licensing Requirements: The Contract Manager’s firm must comply with applicable licensing requirements as defined by the State of Washington, specifically for construction-related work. The contractor is responsible for maintaining compliance with all state, local, and

Federal legal, licensing, and permit requirements throughout the duration of the contract.

Documentation of licensing validity must be provided upon request by the contracting officer or

COR.

7.0 Personnel

Personnel Requirements and Conduct

7.1.1.1 Professional Appearance and Employee Identification: Contractor personnel assigned to perform work under this contract shall maintain a professional and neat appearance at all times while on U.S. Coast Guard premises. Personnel must be easily identifiable as contractor employees by use of an appropriate uniform, badge, or other distinctive means of identification. The contractor is required to ensure that personnel do not take actions that may misrepresent their association as federal employees.

7.1.1.2 Conflicts of Interest and U.S. Government Employment: Pursuant to FAR 9.504 and

U.S. Coast Guard regulations, the contractor must not employ individuals under this contract if doing so would create a conflict of interest. The contract also strictly prohibits hiring individuals who are currently U.S. Government or U.S. Coast Guard employees unless such employment has been approved by an appropriate authority in accordance with applicable federal laws. The contractor must also ensure there is no violation of post-government employment restrictions.

7.1.1.3 Citizenship Requirements: Each individual employed under this contract must be a

U.S. citizen or be lawfully admitted for permanent residence, as evidenced by a valid Permanent

Resident Card (USCIS form I-551). Exceptions to this requirement must receive prior approval from the U.S. Department of Homeland Security's Chief Security Officer (or designee).

Contractors must disclose the names and citizenship status of all non-U.S. citizens proposed to work under this contract in their proposals. Updates to this list, including new hires or terminations, must be submitted immediately to the contracting officer for review and approval.

7.1.1.4 Security Vetting and Facility Access: Before commencing work on site, contractor employees must undergo proper security vetting procedures as prescribed by Homeland

Security Presidential Directive-12 (HSPD-12). This includes providing the Contracting Officer's

Representative (COR) with a personnel roster containing full names, dates of birth, and valid driver's license information for all accessed contractor personnel. All personnel must possess a

Real ID-compliant form of identification to enter USCG facilities. Failure to comply with security screening protocols will result in denied facility access.

7.1.1.5 Contractor Employees:

The contractor must not employ persons for work on this contract if such employee is considered by the contracting officer to be a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population. Contactor personnel must present a neat appearance and be easily recognized as contractor employees.

The contractor must not employ any person who is an employee of the U. S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U. S. Coast Guard unless such person seeks and receives approval according to U. S. Coast Guard regulations. Each individual employed under the contract shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by a Permanent Resident Card (USCIS I-551).

Any exceptions must be approved by the Department's Chief Security Officer or designee.

Contractors shall identify in their proposals, the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the Contracting Officer. Due to heightened Security at

USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a

Coast Guard facility, shall have proper valid identification, specifically a Real ID. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition. Prior to commencing work the contractor shall send a roster to the COR which includes the names of the contractor employees who will be onsite, their dates of birth, and their license number.

8.0 Access

Security Management and Access

8.1.1.1 Security Requirements: Due to heightened Security at USCG Facilities, all contractor employees performing tasks related to this SOW, while onboard a Coast Guard facility, shall have proper valid identification, specifically a Real ID. Time spent undergoing entrance to USCG facilities will not be considered a government delay of work or differing site condition.

8.1.1.2 Security Management Oversight: The contractor shall assign a dedicated security officer to oversee all security-related activities under this contract, including compliance with access control policies, coordination with U.S. Coast Guard security personnel, and periodic reporting on security risks or breaches. Any security incidents, including personnel violations or potential breaches, must be reported to the COR and the facility's security office within 24 hours of occurrence.

8.1.1.4 Hours of Operation:

The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 08:00am and 4:00pm unless other time is specified. The contractor shall have all work completed within 40 days of award of contract.

Submit written request to the Contracting Point of Contact (POC) a minimum of 24 hours before the requested adjusted work schedule. If the desired schedule change is to be effective on a

Monday, the request must be submitted to the (POC) prior to 9:00am on the Friday prior to commencement of work.

• Holidays: If applicable.

• Special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in section 1.3 above, the contractor must request the same in writing.

9.0 Payment

Invoicing

9.1.1.1 IPP: In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the

Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

• Actions to take:

• If you are already enrolled in IPP:If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

• If you are NOT already enrolled in IPP:The point of contact you provided in your

SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov.

Please note that emails from this email address may filter into your spam or

• junk folder:The first email will have the IPP Logon ID and a link to the IPP application.

second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process. Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number. Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application. IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

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6:00 pm ET