SOW Repair Hurricane Francine Damage to Houma and Schriever Farms.pdf

Statement of Work

Repair Hurricane Francine Damage to Houma Station and Schriever Ardoyne Farm

Sugarcane Research Center 5883 USDA Rd

Houma, LA

Prepared by:

Everett Wilson

Table of Contents

Statement of Work Page 3

Contractor Responsibility Page 5

Project Schedule Page 6

Project Contacts Page 7

Pictures Page 8

STATEMENT OF WORK:

Contractor shall furnish all labor, materials, and supplies to perform the following work for U. S.

Department of Agriculture, Agricultural Research Service, Sugarcane Research Unit, 5883 USDA Rd, Houma, LA 70360, including the Lab buildings and infrastructure at USDA Ardoyne Farm (501 Bull Run Road, Schriever, LA 70395).

All work shall be completed in accordance with all local, state, and federal codes and regulations. All work should meet the manufacturer’s requirements for all equipment used in the project. All work shall also meet the requirements of the ARS Facilities and Design Standards (P&P 242.1). The P&P 242.1 document can be found at: http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf. All work shall be accomplished in a professional manner and in accordance with good workmanship and acceptable practice.

Contractor is responsible for inspecting the site and for determining the exact dimensions and requirements of the project with input from site personnel prior to submitting proposal and detailed cost breakdown.

Contractor shall obtain at own expense all permits, licenses, and inspections required by all local, state, and federal authorities. Contractor shall submit written specifications for all materials and supplies to be used and included in the bid.

Contractor’s working hours shall be scheduled to coincide with the normal working hours (8am-5pm) at the site. Should it be necessary to schedule working hours other than normal working hours, contractor shall arrange for access to the work area with the Contracting Officer’s Representative (COR) at the site at least three days prior to the need.

Contractor shall notify and schedule utility outages at least 24 hours in advance.

During work, contractor shall maintain a safe work area around the site of repair and clearly mark danger areas with cones and safety tape. All unused and demolition materials shall be removed from the site by the contractor and shall not be placed in the owner’s disposal areas. The contractor will be responsible for replacing at their cost any property damaged at the site during the construction process.

PROJECT REQUIREMENTS:

1) Provide all labor, equipment, and materials required to repair the following buildings and infrastructure:

Houma Station

Agronomy greenhouse:

Repair the top vent by removing damaged opening mechanism from greenhouse panels and re-align all structural members. Replace 5 screens and replace 50 glass panels with 5mm polycarbonate panels.

http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

Main building:

Remove fallen equipment on handicap access ramp and repair damaged handicap railing on ramp (A). Repair damaged roof shingles and replace missing ones. Estimated 200ft2 of roofing. Replace damaged awning above fire escape (B). Repair the fume hood vent hole in the roof (B). Repair all dormer damage (B). Repair all four (4) A/C vents and strengthen supports in roof/dormer area (B). Replace destroyed laboratory window with same type of window (C). Repair approximately 100’ of gutter lining (D).

A B C

D

Building 25 siding:

Replace siding on the one side of the building that was damaged.

League building screen door:

Replace damaged screen doors.

Schriever Ardoyne Farm

Crossing house:

Repair all roof leaks due to warping of the structural members and vent operating mechanisms. Replace the warped framing on the side vents, re-align all panels, and install new mechanical hinges on all framing to support the side vents operation.

Roof leaks and side vents out of alignment

Pump station repair:

Main pump damaged because of overheating in pumping operations required during hurricane event. Replace bearings and impellor as required and return to service fully repaired.

Repair Crossing Station Bulkhead:

Crossing station suffered severe washout and needs complete rebuilding to endure safe operation of pumping equipment as well as access to second pump station down channel. Install grate to stop debris from entering the suction side after the site is excavated and rebuilt. Currently a safety and health issue due to severity of washout around station and requirement for Lab motorized equipment to traverse the installation.

Repair Weather Stripping on Headhouse:

Replace approximately 50 ft2 damaged stripping on Headhouse.

INSPECTIONS AND COMPLETION:

1. Upon completion of the project, contractor shall coordinate a site inspection of the work with the

COR and/or other owner representatives.

2. Contractor shall remove all excess materials, debris, and equipment from the site.

Site Visit:

Bidders are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a bid is submitted. The site visit shall be for the purpose of observing firsthand any conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents make definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

Utilization of Bio-Based Products:

As required by the Farm Security and Rural Investment Act of 2002 and the Energy Policy Act of 2005 (7 U.S.C. 8102(c) (3)), the Offeror certifies, by signing this offer, that bio-based products (within categories of products listed by the United States Department of Agriculture in 7 CFR part 3201, subpart B) to be used or delivered in the performance of the contract, other than bio-based products that are not purchased by the Offeror as a direct result of this contract, will comply with the applicable specifications or other contractual requirements.

The contractor shall utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use of detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to the applicable Federal Specifications and Standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

https://www.biopreferred.gov

Recycling.

Contractor shall make best effort to recycle any construction debris created during the contract.

Safety: The contractor will submit a Site Safety Specific Plan/Accident Prevention Plan in industry recognizable format to the Contracting Officer within 14 days of contract award. Contractor shall furnish a Site-Specific Safety Plan (SSSP) and the Government shall review the SSSP prior to the beginning any construction activities.

SSSP shall be in typically accepted industry format.

Detailed Bid: Provide all materials, labor, and equipment to fully and successfully complete the Statement of Work described in this document. Proposal cost detail shall be in MS Excel and the work description shall be in MS Word. All proposals must be detailed to show understanding of work required to complete the project and all costs itemized fully in a spreadsheet with individual costs for each area and item to be repaired.

CONTRACTOR RESPONSIBILITY:

The project will be performed per the following specifications:

1. Contractor will verify all dimensions and quantities of materials and existing site conditions prior to beginning work.

2. Contractor shall keep work area clean on a daily basis and take measures to control debris while work is being performed.

3. Contractor is required to manage the project and consult with the Government prior to beginning all work phases. And, to work in a manner that minimizes the impact of the work on Government operations, research, and functions.

4. Contractor will provide daily reports of work performed to the COR.

5. Contractor shall remove and dispose of all construction related materials from all work areas on a daily basis and remove these waste materials from the site on a weekly basis.

6. All work must be performed in such a manner as to not adversely affect daily operations of the facility, its workers, and the onsite facility operations.

7. Contractor must have a superintendent responsible for overseeing this project.

8. Contactor will provide their restroom facility.

https://www.biopreferred.gov/

Material / Submittals:

The material for the entire work shall be as specified above. Submittals on all materials used on this project shall be submitted to the Contracting Specialist as noted in this document. The documents detailing the material covered by the submittals will be provided electronically. Any physical sample required for site approval will be delivered to the site and all documentation regarding those samples will also be submitted electronically to the site, COR and EPM. The Lab will select color of shingles to be used in the repair of all roofs.

Installation Procedure:

Contractor will verify all dimensions and site conditions prior to beginning work. Contractor will schedule the work between working hours as listed below. Contractor is required to provide labor, specified material, equipment, and other tools required to perform the job fully and completely. No Government equipment will be available for use by the contractor. The contractor shall be responsible for protecting his work at all times and ensuring the safety of his crew and ARS employees. Upon completion of the project, the contractor shall remove from the premises all accumulated materials and rubbish caused by the project. Premises shall be left in a clean, orderly, and acceptable condition.

Damage to Property:

Any damage to the Government buildings, utilities, etc. caused as the result of the contractor’s activities shall be repaired or replaced to the satisfaction of the Government.

Inspection and Acceptance:

A government representative shall inspect and approve the work performed on this project. The Contractor shall schedule inspection a minimum of 10 days in advance, in writing, to the Contracting Officer.

Project Schedule:

The completion of this project shall not exceed 90 days from date of notice to proceed with the repair of the roof of the main building and then the garage taking priority. A request for time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration.

Work Hours:

Contractor work hours shall be Monday through Friday, seven (7) A.M. to five (5) P.M. with the exception of Government holidays or at the discretion of the site with written approval obtained a minimum of 24 hours in advance.

PROJECT CONTACTS:

Dr. Paul White, Research Leader USDA, ARS, Sugarcane Research Center 5883 USDA Rd, Houma, LA 70360 paul.white@ars.usda.gov

Mr. Everett Wilson, Engineering Project Manager USDA, ARS SEA Facilities Engineering 3550 Main Street, #5121 Houston, TX 77002 Cell: (720) 618-0703 Everett.Wilson@ars.usda.gov

Ms. Gail Champagne, Administrative Officer USDA, ARS, Sugarcane Research Center 5883 USDA Road Houma, LA 70360 Office: 985-868-0475 Cell: 225-235-7288 gail.champagne@ars.usda.gov mailto:paul.white@ars.usda.gov mailto:Everett.Wilson@ars.usda.gov mailto:gail.champagne@ars.usda.gov