SOW-QYZH-220038 -Bldg 2412-Replace Hydronic-Hot Water Boilers.pdf

DESIGN BUILD SERVICES

STATEMENT OF WORK

FOR

MOUNTAIN HOME AFB

BUILDING 2412

REPLACE HYDRONIC HEATING AND DOMESTIC WATER BOILERS

PROJECT NO. QYZH220038

23 MAY 2025

Project: QYZH-220038 – B2412 Replace Boilers

Contents

I. BUILDING HISTORY

II. PERFORMANCE CRITERIA

A. Period of Performance (POP)

III. DESIGN CRITERIA

B. General C. Demolition D. Plumbing E. Electrical F. Mechanical G. Insulation H. Environmental I. Other Considerations

IV. DESIGN REQUIREMNTS

J. Kick-Off Meeting K. Design Submittals

V. Design Submittal Review

VI. Preparation of Drawings VII. Preparation of Specifications and Reports

VIII. Preparation and Content of Design Analyses

IX. TECHNICAL CRITERIA AND STANDARDS

X. GENERAL PROVISIONS

L. Work Authorization Confidentiality

XI. SPECIAL CONDITIONS

M. Execution of the Work N. Project Management O. Construction Quality Control

b. During Construction phase, the Design-Build contractor shall assign an individual to serve as CQM that is not acting as Site Superintendent P. Building Access Q. Conferences and Meetings R. Paper Submittal Submission S. Submission of Large Digital Files

T. As-Built Drawings

XII. BUILDING LOCATION, FLOOR PLAN AND PROJECT AREA

a. Building Location

b. Building Floor Plan

c. Mechanical Room Details

XIII. ATTACHMENTS

XIV. ADDITIONAL INFORMATION

CHANGE LOG

Revision Date Author Page #’s Affected Description of Change

Original 21 May 2025 mm All Original SOW

STATEMENT OF WORK

PROJECT NO. QYZH220038

B2412 – REPLACE BOILERS

MOUNTAIN HOME AIR FORCE BASE, ID

23 MAY 2025

This Statement of Work (SOW) defines requirements for Design Build services at Mountain Home Air Force Base (MHAFB), ID.

The contractor shall furnish the personnel, services, equipment, materials, facilities, oversight and direction, and all other requirements necessary for, or incidental to, the performance of work set forth herein.

The design services shall include all related and supporting A-E disciplines that are typical to provide a full design for Architectural, Electrical, Mechanical, Civil.

Primary technical services will be performed by individuals who are credentialed members of architectural, science, and engineering professions. The credentialed professional(s) (a) will be licensed (e.g., registered professional engineer) to practice in the state where the facility is located and (b) commands the necessary expertise, in terms of knowledge and experience, to undertake the specified tasks.

Design and review shall commence with a Charette/Kick-Off meeting held on site at MHAFB then proceed by providing, 35%, 90%, and 100% design submittals for review and approval before construction begins.

I. BUILDING HISTORY

Building 2412, located at 430 Phantom Avenue, MHAFB, ID 83648, is a 140 room, three story dormitory with a basement utility room and mechanical chase utilidor. The 49,000 Sq Ft facility was constructed in 1999 and placed in service July of 2000.

The hydronic heating system uses two gas fired boilers, each sized to accommodate the entire heating load. They are operated in a primary/backup configuration. Similarly, there are two hydronic pumps, also set up to operate in primary/backup configuration. Pumps and boilers can be independently selected for operation. There is currently a single gas fired water heater providing potable hot water for the building.

The potable hot water system has a single recirculating pump to maintain water temperature throughout the building.

This mechanical equipment is original to the building and is reaching end-of-life as evidenced by increasing maintenance calls and costs. The purpose of this project is to replace boilers for the hydronic loop and domestic hot water along with circulating pumps, piping and other devices needed to support installation of the new boilers.

II. PERFORMANCE CRITERIA

A. Period of Performance (POP)

1. Period of Performance (POP): The overall POP shall be 215 calendar days. The Design Build Contractor shall provide a detailed schedule showing how the POP shall be met.

2. The Design Period of Performance, within the overall POP, shall be agreed upon at the design Charette between the Design build Contractor and the Government.

3. The Design Build Contractor shall provide a construction schedule prior to construction start showing expected progress throughout the construction period.

III. DESIGN CRITERIA

B. General

1. The project will address, mechanical, electrical, plumbing, and HVAC controls systems.

2. Both existing boilers will be removed

3. The water heater, with its storage tank, will be removed.

4. The hydronic loop circulator pumps will be removed.

5. The housekeeping pads for the existing boilers and water heater will be removed

6. We expect the footprint of the new boilers will be smaller than the existing units. Layout of the new boilers will be made based on how they fit in the mechanical room space with regards to access for maintenance and serviceability, not simply placed where the existing units are.

7. Hydronic water piping to/from the boilers from overhead will be re-routed as appropriate for the new boiler locations.

8. The new hydronic loop circulator pumps will be located on the same housekeeping pads the existing pumps occupy.

9. The existing water heater will be replaced by two gas fired boilers to produce culinary hot water. Each of these will be sized to handle 75% of the load. An insulated hot water storage tank, sized to match the existing water heater tank, shall be installed along with interconnecting piping and circulator pumps, if needed, to provide a complete working system.

10. The existing building hot water circulation system shall be maintained. If necessary for a clean layout, the circulator pump for this system will be relocated.

11. New housekeeping pads shall be provided to accommodate the new locations of the boilers and water storage tanks.

12. Combustion exhaust vent piping for all new boilers shall be installed according to the boiler manufacturer’s installation standards. They may tie-in to the existing exhaust vent stack if permitted or be run separately. Existing combustion vent piping shall be removed back to the main stack connection point where not used in the new layout.

C. Demolition

1. Mechanical Systems

a. Remove:

i. Both existing, hydronic heating boilers

ii. Both existing hydronic heat loop circulator pumps

iii. The existing water heater and tank

b. Demo the combustion exhaust duct where required to meet design requirements.

c. Demo housekeeping pads currently occupied by the hydronic heat boilers and water heater.

2. Electrical

a. Where electrical conduit has been routed under floor to housekeeping pads for the hydronic boilers and water heater, pull wires from the conduit, trim conduit at floor level and plug ends

3. Plumbing

a. Demo gas piping back to the header, or if convenient for the new layout, a point where it can easily be extended back to new boilers.

b. Demo overhead hot water and hydronic lines as needed to meet design requirements.

D. Plumbing

a. Extend natural gas piping from gas header to new boilers.

b. Include all devices required for operation and safety of the boilers.

c. Install drain neutralizers on all combustion condensate drain lines, ensuring a union is installed for future maintenance and is plumbed to floor drain

d. Install drain piping to carry combustion condensate to floor drains, prevent water from puddling on floor.

E. Electrical

1. New electrical circuits will be required for the domestic hot water heaters and any circulating pumps that may be required for the operation of the system.

2. New electrical circuits shall be routed overhead

3. Water-tight conduit will be used for all conduit runs requiring flexible connections and flexible connections will be kept to minimal length.

4. Compression fittings will be used for all conduit connections.

5. All circuits affected by the project must be appropriately labeled at the panel.

F. Mechanical

1. Pour new housekeeping pads for hydronic heating boilers, hot water boilers, and hot water tank to accommodate new mechanical room layout.

2. The contractor shall furnish and install two Lochinvar boilers, or like boilers with the following required features, to replace the existing hydronic heating boilers. The required boiler features for facility are as follows.

a. Lochinvar KnightXL

b. Cascading Sequencer with built-in redundancy

c. Minimum 7” touchscreen LCD display

d. 97% Thermal Efficiency

e. Flow Switch

f. Condensate trap

g. 10:1 Turndown Modulating burner

h. Size to match the capacity of existing boilers.

i. Install in accordance with the manufacturer’s recommendations

3. Hydronic heat boilers are to operate on primary/standby status.

4. Install two new hydronic water circulator pumps. Size to match existing with consideration for any change in suction head due to new boiler layout.

5. The contractor shall furnish and install two Lochinvar boilers, or like boilers with the following required features as listed above for hydronic boilers, to replace the hot water heater.

a. Each new hot water boiler to be sized for 75% of load. Both will be required to operate during peak usage times.

b. Lead/Lag duty between hot water boilers shall be selectable.

c. Install in accordance with the manufacturer’s recommendations.

6. Install a new stainless steel hot water buffer tank or tanks.

a. Size the tank(s) to provide similar buffer volume provided by the existing water heater.

b. Insulate and jacket the tank(s).

c. Provide gauges and instrumentation to monitor hot water level and temperature in tank(s).

7. Provide combustion air ducts to provide outside air to each boiler. PVC is acceptable where allowed by boiler manufacturer.

8. Connect combustion air exhaust vents from all boilers to the existing exhaust stack if permitted by manufacturers installation instructions or vent each exhaust separately outside.

a. Ensure all exhausts draw properly regardless of which, or how many, boilers are operating.

b. Provide draft blowers or any other necessary devices to ensure the exhausts work.

c. PVC is acceptable where allowed by boiler manufacturer.

9. Before exposing the new boilers to the hydronic fluid in the heating loop, test the chemistry of the water in the loop and correct if needed to meet boiler manufacturers water quality specifications. This includes filtration and chemical addition as required to meet the quality specification.

a. No more than 30% Glycol is to be used in the system.

b. The hydronic loop in this building was flushed on 11 March 2025.

c. Water chemistry after the flush shown in table below

M-ALK CL Conductivity PH Iron Nitrates Tech.

Notes

175 30 321 8.4 0 150 9 hr. flush

10. Install Supply and Return isolation valves between existing system and unions on the new boilers. Valves need to be full port ball valves sized to boiler connections

11. Install Supply and Return tee connections between existing system and new isolation valves to include Full port ball valves on offset of the tee for future emergency connection capped or plugged. Tee and offset connection valves to be sized to boiler connections. Ensure location of emergency hook up is within reasonable reach for future tie ins. Tie ins will be 2 ½”.

12. Install new wye strainers on each boilers return line with blow down valves plugged.

13. Install field flow switch tying it back to the boiler’s controls. (In the event boiler manufacture does not provide one).

14. Perform new boiler start-up and place into operation by a manufacture specific certified start-up technician and submit manufacture start-up performance sheet results. *Note* Two copies, one left with the boiler and one presented to the PM.

15. Install either a manufacturer’s Outdoor sensor or provide one tying it into the boiler controls for outdoor reset

16. Program boilers to base HVAC Shop’s parameters as follows:

a. Set-Point of 140 Degrees.

b. Cascade feature to be wired-up if more than one boiler installed.

c. Outdoor reset schedule of minimum temperature set to outdoor temperature of 78 degrees making boiler 80 degrees and maximum temperature set to outdoor temperature of 25 Degrees making boiler 140 degrees

17. Attend final acceptance site meeting and demonstrate boiler operation.

G. Insulation

1. Insulate all hot service lines.

a. Insulate and jacket all hot water and hydronic water piping for energy loss and hot surface protection.

b. Insulate and jacket all metal exhaust ducts to match existing.

H. Environmental

1. Asbestos containing materials may be encountered in this project.

2. Lead based paint is not expected to be encountered in this project based on the year of construction.

3. Chlorinated pesticide contamination may be encountered within the project area.

4. Ozone depleting substances are expected to be encountered on this project.

5. Hydronic Fluids:

a. Facilities on MHAFB with wet (Hydronic) HVAC system components (boilers, chillers, etc.) may need facility hydronic pipes flushed and cleaned during a Facility Sustainment Restoration Modernization (FSRM) capital project. This requirement will be based on the current facility’s hydronic system water chemistry of alkalinity, nitrates, rust etc. Contractors bidding on hydronic equipment FSRM projects, shall be provided a current water chemistry report for facility(s) in question. Base Civil Engineering HVAC Shop coordinates these reoccurring water tests.

b. Hydronic pipes shall be either cleaned and/or flushed according to industry standards.

Based on water chemistry, contractor will provide a cleaning flush by circulating a cleaning solution through each loop to remove built-up rust, scale, and other debris, using any specialized equipment and appropriate cleaning solution, followed by a thorough rinsing to remove the cleaning solution. Contractor will be responsible to coordinate with Base Engineering and HVAC Shop to ensure all existing hydronic equipment in hydronic loops are by-passed prior to flush and clean operations.

c. Non-reusable hydronic fluids shall be disposed of by contractor. Prior to any material being flushed down floor drain or removed from base, base environmental office shall approve prior to flushing or sign manifest prior to removal. Cleaning solution for newly installed hydronic pipes and equipment can be disposed of down the floor drain (subject to environmental approval). Daily disposal rate shall not exceed 400 gals of hydronic fluid down floor drains. A notice of at least 24-hour to Base Wastewater Treatment Plant is required.

d. MHAF Base standard is to have no more than 30% glycol in hydronic loop systems exposed to outside temperatures. Rust inhibitors shall be used since hydronic loop systems use local source mineralized water. All newly installed hydronic equipment shall follow manufacture instructions and install recommendations.

I. Other Considerations

1. The building will be occupied during construction.

2. The Mechanical Room is in the basement. Access for moving equipment in and out is via the Mechanical Areaway and through double doors into the mechanical room.

a. The contractor will be responsible for all equipment required to lift equipment safely in and out though the areaway.

3. Seasonal Cooling and Heating During Construction:

b. The contractor will make all necessary accommodations to maintain building environmental conditions during construction, including temporary heating/cooling and ventilation.

c. Service interruptions are NOT allowed during cold weather months when boilers are in use for facility heat

d. The contractor will be responsible for maintaining culinary hot water service to the building during construction.

e. The Contractor will be responsible to prevent construction dust and debris from entering HVAC ductwork.

f. The Contractor will be responsible for managing doorways and openings appropriately during construction to maintain indoor temperature conditions.

4. The contractor shall restore the landscaping in the construction zone to the state existing prior to construction start.

5. The contractor shall restore interior and exterior building finishes to the state existing prior to construction start.

6. Material salvage and recycling: All non-hazardous material should be recycled as much as possible. MHAFB has a recycling program, and the Point of Contact is Michael Wussow, Solid Waste Program Manager, 208-828-6667.

7. Please note the following general conditions:

g. The project work area is in a residential area.

h. The Elmore County landfill is currently unavailable.

IV. DESIGN REQUIREMNTS

J. Kick-Off Meeting

1. The Design Build Contractor shall convene in person (at least one person on site at MHAFB) to facilitate a design charette/kick-off meeting with stake holders to discuss project objectives, steps for completion, and gain any additional design inputs and or clarifications from the CES project manager, users, and all involved base agencies. Additionally, the Design Build Contractor shall conduct site survey(s), as required, to gather information to verify existing conditions.

K. Design Submittals

1. The contractor will submit Design Documentation to indicate adequate engineering and planning have been done to minimize any delays during the construction process.

2. Schedule for design documentation submittal will be agreed upon in the Charette/Kick-Off meeting to permit government review before construction begins.

3. Plans and Specifications must include these items:

i. Dimensioned Layout Drawings (in pdf and CAD Files).

ii. Identify all demolition work and all new construction.

iii. List all schedules and details required.

iv. Show Contractor haul route and staging areas.

v. Identify specifications as required to address all areas of work involved.

vi. Provide Material Approval Submittal Form showing materials and articles requiring approval.

4. Distribution Schedule:

Submittal Number of Copies Sheet Size No. of Sets Digital

Project Definition Design

11x17 Full

3 sets 1 set

Sent by DoD Safe

35% - Preliminary Design

11x17 Full

3 sets 1 set

Sent by DoD Safe

90% - Pre-Final Design

11x17 Full

3 sets 1 set

Sent by DoD Safe

100% - Final Design

11x17 Full

3 sets 1 set

Sent by DoD Safe

As-Built Full Electronic PDF & Native CAD

Sent by DoD Safe

V. Design Submittal Review

1. Review: MHAFB will review each submittal and provide comments. This will be followed by a review meeting to discuss comments and resolutions.

2. The Design Build Contractor is responsible for the resolution and incorporation of Government comments into the project design and maintaining a comment log. If a comment was incorporated into the design, a response shall so indicate. If the comment was not incorporated, an explanation shall be provided for not doing so. Submittal review will be conducted as part of the ongoing weekly progress meetings.

VI. Preparation of Drawings

Provide two copies of bound drawings on 11”x17” paper and one full size set and approved electronic media. Prepare drawings as described under each phase of the design. Produce drawings using Computer Aided Design and Drafting (CADD) software. Provide drawings in both CADD (compatible with installation users) and Portable Document Format (PDF) files for design and record drawing submittals. For ease of reference and review, drawing Portfolio of Portable Document Files (pdf) are to have bookmarks created for all Sheets.

VII. Preparation of Specifications and Reports

Provide two sets of bound specifications and reports on 8-1/2”x11” paper for all submittals.

Specifications are to be as concise as possible, definitive, and free of ambiguities and omissions that may result in controversy and Contractor claims for additional compensation. Specifications are to cover all aspects of the project. Specifications to have pdf bookmarks created for all chapters and sections. Provide the SpecsIntact files *.sec.

VIII. Preparation and Content of Design Analyses

Provide 2 sets of bound design analysis on 8-1/2" x 11" paper and on approved electronic media.

Provide a cover sheet identifying the documents including the submittal stage, project title, location, base project number, solicitation number, AE firm name, and date. The design analyses shall include three parts, a basis of design, design calculations, and design decision documentation.

Portable Document File (pdf) to have bookmarks crated for all chapters and sections for ease of reference.

The basis of design is a narrative description of the key elements and features of the design. The narrative outlines facts sufficiently complete to demonstrate that the project concept is fully understood and that subsequent design details and their ultimate presentation in the final drawings and specifications will be based on sound architectural and engineering decisions. Provide a discussion and description of the design in each of the technical disciplines relevant to the project.

The design calculations are information, justification, and calculations necessary to verify the design in each of the technical disciplines relevant to the project. Include catalog cuts of proposed products used as a basis of design, where applicable. Computer outputs shall be properly identified and appropriately referenced as to the program name, version, and source.

The design decision documentation section includes design instructions, conference call records, meeting minutes, design review comments, and related information used to drive design decision making.

IX. TECHNICAL CRITERIA AND STANDARDS

Use of Unified Facilities Guide Specifications (UFGS) within the SpecsIntact software is mandatory. It is free and can be obtained at: https://specsintact.ksc.nasa.gov/Software/Software.shtml. UFGS are available at the Whole Building Design Guide website (http://www.wbdg.org/). Modify and edit to reflect the latest proven technology, materials, and methods, if warranted. If UFGS is not available, then develop specification using UFGS format and numbered in accordance with Construction Specifications Institute (CSI) current format for construction activities.

The design shall comply with the following technical criteria and standards (utilizing the most current editions):

Mountain Home Air Force Base Installation Facility Standards (IFS) UFC 1-200-01 DoD Building Code UFC 1-300-07A Design Build Technical Requirements UFC 3-101-01 Architecture, with Change 5 UFC 3-420-01 Plumbing Systems, with Change 11 UFC 3-410-01 Heating, Ventilating, and Air Conditioning Systems UFC 3-410-04 Industrial Ventilation UFC 3-520-01 Interior Electrical Systems, with Change UFC 3-600-01 Fire Protection Engineering for Facilities, with Change 3 AEC CAD Standard 6.1 (USACE) 366 CES GIS Deliverables Final

The Construction shall comply with the following standards (utilizing the most current editions):

All work shall be performed in accordance with all applicable FAA, National Electric Code, Electrical UFC, NFPA 70, Federal, State, and local laws and regulations for the installation of electrical equipment and all OSHA standards.

X. GENERAL PROVISIONS

L. Work Authorization

1. Any work performed without being directed to do so, in writing, by the Contracting Officer will be done at the Design Build Contractor’s risk.

Confidentiality

1. Quantity surveys and cost estimates shall remain the sole property of the Government and shall not be made available to others for any purpose.

XI. SPECIAL CONDITIONS

M. Execution of the Work The Design-Build contractor shall furnish sufficient technical supervisory and administrative personnel to ensure execution of the work in accordance with the delivery schedule. The Design- Build contractor shall be responsible for checking calculations, drawings, details, notes, and other work products to verify the design intent, technical adequacy and scope of work have been fulfilled.

N. Project Management The Design-Build contractor shall assign an individual to serve as a single point of contact between the Design Build contractor and the Government for all services required under this task order.

https://specsintact.ksc.nasa.gov/Software/Software.shtml

O. Construction Quality Control

b. During Construction phase, the Design-Build contractor shall assign an individual to serve as CQM that is not acting as Site Superintendent.

P. Building Access

1. Access to Building 2412 during Design may be coordinated with the CO or with Civil Engineering Squadron Mechanical Engineer, Mark Mills at email: mark.mills.5@us.af.mil or call: 208-828-2739 (o), 208-863-4073 (c).

2. The contractor will assist in filling out the Mountain Home AFB-Contractor Yard Siting Request.

Q. Conferences and Meetings

1. Conduct all meetings and conferences pertinent to the services under this task order as directed by the Government, to include chairing all meetings and managing meeting time effectively.

2. Meetings other than those stated herein, may be held whenever requested by the Government for discussion of questions and problems relating to the services required under this task order.

R. Paper Submittal Submission

366 CES / CEN

1030 Liberator Street Bldg 1300, Rm 309 Mountain Home Air Force Base, ID 83648 Attn: Mark Mills, 208-828-2739

S. Submission of Large Digital Files

Digital information normally provided on a Thumb Drive, CD, or DVD cannot be received by the government. In order to submit digital information please request a DoD Safe Drop Off box link by:

1. Send email to mark.mills.5@us.af.mil requesting a DoD safe Drop Off.

2. Or to Contracting Officer.

T. As-Built Drawings

1. Drawings for Building B2412 are available in CAD and PDF format for reference only, field verification for all features represented in the drawings is required. As-Built drawings can be provided via DOD Safe file transfer by requesting by email from the project Manager.

2. At the end of the project the Contractor must submit as-built drawings showing final layout of the project area within the building and locations of the affected portions of the fresh water, wastewater, and electrical systems.

mailto:mark.mills.5@us.af.mil mailto:mark.mills.5@us.af.mil

XII. BUILDING LOCATION, FLOOR PLAN AND PROJECT AREA

a. Building Location

Figure 1 – Location of B2412 at MHAFB

MHAFB

Main Gate

B2412

Figure 2 – Zoom-in Location of B2412

Contractor Parking Area

Materials Lay Down Area

Mechanical Room Access

b. Building Floor Plan

Figure 3 – B2412 Basement Mechanical Room Floor Plan.

First Floor Entry Door

Mechanical Areaway

c. Mechanical Room Details

Figure 4 – Sheet M2.2 of the attached PDF as-built drawing set

Boiler 2

Boiler 1

Water Heater

Hydronic Loop Pumps

XIII. ATTACHMENTS

The following separate files are part of this SOW:

• 20010323 - Dormitory – As-Built Drawings pdf

XIV. ADDITIONAL INFORMATION

1. Authority. Under no circumstances shall anyone other than the Contracting Officer (CO) have authority to make any commitments or changes on behalf of the Government with the contractor that affect price, quality, quantity, delivery, or any other terms and conditions of the contract, nor shall any other Government representative in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions.

2. Commencement. Upon award, the Contractor shall proceed with securing payment and performance surety bonds. No other efforts shall commence until the CO issues a Notice to Proceed (NTP), except for attendance of a design ‘kick-off’ meeting or preconstruction conference. Upon receipt of an NTP, the Contractor shall proceed with all other efforts required by the contract. No on-site construction shall commence prior to Government approval of preconstruction submittals, including all design efforts and deliverables for design-build projects.

3. Progress of Work. The scheduling and reporting of percentage of completion contemplated by FAR Clause 52.232-5 Payments under Fixed-Price Construction Contracts and 52.236-15, Schedules for Construction Contracts, shall be accomplished on or equivalent to an Air Force Form (AF) 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. The project schedule shall incorporate, as applicable, milestone events specified in the contract, including, notice to proceed, substantial completion, milestones related to specified work phases and site restrictions, Contractor-defined milestones to identify target dates for critical events based upon the Contractor's chosen sequence of work, and depict all major activities necessary to complete the work. The Contractor shall also prepare and submit for approval a cost breakdown of the Contract price, to be referred to as the “schedule of values”, assigning values to each major activity necessary to complete the work.

Values must include all direct and indirect costs, although a separate value for bond costs may be established. The schedule of values must contain sufficient detail to enable the Contracting Officer to evaluate applications for payment. If the percentage completed for the monthly reported period is less than the approved scheduled percentage the contractor shall provide the CO with an explanation for falling behind. If progress will not be regained within the next monthly reported period, the contractor shall provide the CO a supplementary schedule for approval demonstrating how progress will be regained. Progress payments may be made up to substantial completion (95%) and after a pre-final inspection has occurred with the CO. The final progress payment of 5% (Final Invoice) will only be made following completion of any remaining punch-list items and final inspection, submission of the final progress report (100%), any remaining submittals, records, drawings, payrolls, Standard Form 1413s, release of claims, and other closeout documents, and turnover of Government property (materials, equipment, keys, etc.).

4. Submittals. All submittals will be coordinated through the Contracting Office using an AF Form 3000. The CO may request submittals in addition to those specified when deemed necessary to adequately describe work covered. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. If the submittal is incomplete or otherwise does not provide the Government with sufficient detail, the CO may request additional information to determine compliance; such requests shall not be construed as Government delay or entitle the contractor to any equitable adjustment.

The Government shall be allotted 14 calendar days after the date the Government receives a submittal or resubmittal to complete reviews. Upon transmission of the submittal to the Government the contractor shall confirm its receipt. Approval of a submittal shall not be construed as a complete check and indicates only that the Government does not otherwise object to the submittal. Approval shall not relieve the contractor of the responsibility to meet contract requirements or for any error. All preconstruction submittals shall be approved prior to commencement of any construction at the work site, unless otherwise authorized by the CO.

5. Coordination: All work shall be conducted under the general direction of the CO. References to “Contracting Officer” in the scope of work, specifications, drawings, etc. may be interchangeable with Contracting Officer’s Representative (COR), Contracting Officer’s Technical Representative (COTR), Project Manager (PM), Inspector, Subject Matter Expert (SME), “shop”-specific personnel, or other Government representative(s) that are assisting the CO with technical monitoring or administration of contract requirements, identified, appointed, or delegated certain responsibilities by the CO. Generally, this will be the PM or Inspector.

The Contractor shall confirm with the CO who is/are the responsible Government representative(s) for the Contractor to successfully coordinate all construction activities. When a work task specifically requires the presence/witness of a responsible Government representative, the Contractor shall ensure the presence/witness is coordinated not later than one week before the work task is scheduled to be completed.

All construction at the work site shall be conducted between the hours of 7:00 am and 5:00 pm, Monday through Friday, unless otherwise authorized by the CO. Weekends, Federal holidays, and any associated ‘AF Family Day’ are non-workdays and decrease the availability of Government personnel for coordination.

Federal holidays are: New Year’s Day (and associated Family Day); Birthday of Martin Luther King Jr; Inauguration Day; Washington’s Birthday/President’s Day (associated Family Day); Memorial Day (associated Family Day); Juneteenth National Independence Day; Independence Day (associated Family Day); Labor Day (associated Family Day); Columbus Day; Veterans Day; Thanksgiving Day (associated Family Day); and Christmas Day (associated Family Day).

Further decreased availability of Government personnel shall be anticipated during the workweeks of the Thanksgiving, Christmas and New Year’s holidays. It is the responsibility of the Contractor to adequately plan for and schedule all coordination necessary (i.e. base/site access, submittals, construction) in advance of known non-workdays.

6. Base Access. The Visitor Control Center (VCC) must receive a Security Forces Squadron (SFS) Form 30 for each contractor and subcontractor employee that needs access to the base not later than two weeks prior to construction start or otherwise before a valid need for base access. The Contractor shall submit all project SFS Form 30s to the CO (Sponsor) for processing to the VCC prior to the two-week lead time. No consideration shall be given to the Contractor for delays or cost increases experienced due to failing to request base access in a timely manner, nor due to the denial of base access to a contractor or subcontractor employee following the Government-performed background check.

The contractor shall be responsible to track all contract employees and pass expirations for the duration of the projects, and retrieval/turn-in of passes to the VCC when the project is complete.

Base access under this contract shall adhere to the most current entry protocols found at https://www.mountainhome.af.mil/Base-Resources-Helping-Agencies/Visitors-Control-Center/

Being granted base access does not grant access to the restricted or controlled area. Restricted or controlled area access is contingent upon base access.

Contractors needing a temporary or long-term pass for base access will need to present a Real ID compliant driver’s license or two (2) forms of identification at the VCC to receive a pass. Failure to do so may access delays that will not be construed as excusable or government caused. Below is a list of approved forms the member may use as a second form of ID:

• State-issued Enhanced Driver’s License

• U.S. passport

• U.S. passport card

• DHS trusted traveler cards (Global Entry, NEXUS, SENTRI, FAST)

• U.S. Department of Defense ID, including IDs issued to dependents

• Permanent resident card

• Border crossing card

• An acceptable photo ID issued by a federally recognized Tribal Nation/Indian Tribe, including

Enhanced Tribal Cards (ETCs).

• HSPD-12 PIV card

• Foreign government-issued passport

• Canadian provincial driver's license or Indian and Northern Affairs Canada card

• Transportation worker identification credential

• U.S. Citizenship and Immigration Services Employment Authorization Card (I-766)

• U.S. Merchant Mariner Credential

• Veteran Health Identification Card (VHIC)

Individuals holding more than one acceptable credential must use the credential most accurately depicting the capacity in which the individual is acting for the specific visit to the installation. Plainly, contractors shall not use military retiree ID to enter the base if the purpose for entering the base is to perform contract work. Use the pass issued by the VCC.

Contractors are prohibited from possessing weapons, firearms, and ammunition, on themselves or within their contractor-owned or privately-owned vehicles while on Mountain Home Air Force Base.

7. Controlled/Restricted Area Access. Security Forces must receive and authenticate an Entry Authorization List (EAL) prior to any entry into a restricted or controlled area. The Contractor shall submit an EAL information table containing each contractor and subcontractor employee that may be required to perform work in the area to the Government PM for processing to SFS not later than 30 days prior to construction start or otherwise before a valid need for area access. The most current version of the Government template will be provided by the PM. No consideration shall be given to the Contractor for delays or cost increases experienced due to failing to request restricted or controlled access in a timely manner.

The contractor shall ensure that only the contractor and subcontractor employees listed on the authenticated EAL enter the area. Failure to comply with restricted or controlled area access protocols will result in a security violation and may suspend all or part of the work or result in removal of the unauthorized employee(s) from the base. The duration of required Government actions (e.g.

investigations) following security violations caused by a contractor or subcontractor shall not be construed as excusable delay or unreasonable Government delay.

Being listed on an authenticated EAL does not grant base access. The contractor is advised to populate the EAL information table with all contractor and subcontractor employees for which there is an actual or potential need to enter the area.

8. Personnel. The Contractor shall employ sufficient management and contract administration resources, including personnel responsible for project management, field superintendence, change order administration, estimating, coordination, inspection, and quality control, to ensure proper execution and timely completion of work. The Contractor shall designate a principal of the firm or other senior management official to provide executive oversight and problem resolution resources to projects for the life of the contract. The Contractor shall employ and require its subcontractors to employ only qualified personnel to perform work required for each project.

The Government reserves the right to exclude, or remove from the worksite, any personnel for reasons of incompetence, carelessness, or insubordination, who violate rules and regulations concerning conduct on federal property, or whose continued employment on the worksite is otherwise deemed by the Government to be contrary to the public interest.

Unless expressly authorized by the CO, in the solicitation or otherwise before receipt of offers, ‘dual hatting’ of roles is not authorized. Therefore, the Contractor shall assume for the purposes of preparing their offer, and execution and timely completion of the project, that separate superintendents, quality control managers, site safety and health officers, and environmental managers are required.

If ‘dual hatting’ is expressly authorized by the CO, in the solicitation or otherwise before the receipt of offers, the Contractor shall ensure their designee meets or exceeds the required qualifications of each role for which they are designated.

Prior to construction, the Contractor shall provide the CO with written designation for each role, proof of qualifications for each designee, and work contact information (desk/mobile phone, email).

Repeated failure or excessive delay by the Contractor to meet role and qualification requirements of the contract may be deemed default and result in the Government terminating the Contractor’s right to proceed with the work under the Default Clause.

9. QC. The Contractor shall document and resolve all quality control problems and accomplish daily quality control inspections. The Contractor shall establish a method to identify poor performance and specify appropriate corrective action. All work is subject to US Army Corps of Engineers (USACE) Construction Quality Management (CQM) practices.

Request for Information (RFI) Process.

The term RFI is typically used to request formal clarification or variation of a contract requirement, such as when details are ambiguous or absent from the scope of work, construction drawings and specifications. The Government will only respond to RFIs submitted by the prime contractor, therefore all subcontractor or supplier RFIs shall be reviewed and transmitted to the Government only by the prime contractor. RFIs should include information such as references to the construction documents applicable to the issue, affected definable features of work, problem statement, suggested solution, cost and/or schedule impact, and desired response time. The Government shall be allotted a standard response time of 14 calendar days, unless a shorter period is requested in the RFI for valid time-sensitive issues.

10. Site Maintenance. The Contractor shall maintain the project site in a clean, safe and orderly condition. Contractor shall secure all supplies and equipment stored on the TO project site to discourage theft or damage. Protection and security for materials and equipment on site is the sole responsibility of the Contractor. The Contractor may be required to install temporary fencing to protect the site.

11. Weather. The Contractor will and will cause its subcontractors to protect carefully all work and materials against damage or injury from weather. If any work or materials have been damaged or injured by reason of the failure on the part of the Contractor or its subcontractors to protect such work and materials, such will be removed and replaced at the expense of the Contractor.

12. Base Closure/Entry & Exit: The 366th Fighter Wing Commander may at any time deny or restrict entry or exit from Mountain Home Air Force Base. Typically, these occurrences are in the interest of heightened security conditions and public safety concerns. Contractors and their subcontractors shall anticipate the potential for minor entry or exit delays due to the nature of performing work on a military installation. Contractors shall further anticipate the potential for base closure or delayed reporting of Government personnel due to expected or occurring poor weather conditions. Public notifications of base closures and delayed reporting of Government personnel due to poor weather conditions are available on the Mountain Home Air Force Base Gunfighters Facebook page.

13. Delays in Entering or Leaving the Work Area: If the work site is in a restricted or controlled area, the Contractor may experience delays due to compliance with entrance/exit requirements of the restricted/controlled areas. The Contractor shall not be compensated for reasonable delays in accessing these restricted/controlled areas. The Contractor may also be requested to leave a restricted or controlled area at any time. The Contractor shall not be compensated for reasonable delays due to these security measures. The CO may extend the completion date when there is a change in security designations that limit or diminish Contractor access to a work site after commencement of work. The CO may also extend the completion date to offset undue delays, singular or cumulative, due to contractor compliance with security restrictions.

14. Nuclear Density Gauge (NDG). NDGs require authorization to be brought onto the base.

Authorization shall be requested for each gauge via material submittal 30 days prior to a valid need to be brought onto the base. No consideration shall be given to the Contractor for delays or cost increases experienced due to failing to request authorization in a timely manner. The following documentation is required with each submittal:

• U.S. Nuclear Regulatory Commission (NRC) Form 241

• B. Leak test certificate

• C. Radiation Safety and NDG training certificates

• D. Radiation Safety Officer contact information

15. Waste. Disposal of waste at Idaho Regional Waste Services Simco Road Regional Landfill is prohibited.

16. Dig Permit. Call Digline to initiate the dig permit process. Digline will give a confirmation number and confirmation email. Complete an Air Force Form 103 including sections 1-7 and a description of work in section 18. Input the Digline confirmation number in section 14 under Remarks. Provide a map of the work site requiring locates. Submit the AF 103, map, and Digline confirmation email to 366CE.CSU@us.af.mil for processing, and Cc the PM. Once approved the dig permit will be emailed back.

It is the responsibility of the contractor to track expiration and renew dig permits. Failure to do so may result in delays that shall not be construed as Government delay or entitle the contractor to any equitable adjustment.