SOW - QRP Equipment Repair-Replacement.pdf

BLANKET PURCHASE AGREEMENT (BPA)

STATEMENT OF WORK

FOR

PREVENTATIVE MAINTENANCE OF RECYCLING CENTER EQUIPMENT OWNED BY

THE JOINT BASE SAN ANTONIO (JBSA)

QUALIFIED RECYCLING PROGRAM (QRP)

28 August 2025

1. DESCRIPTION OF SERVICES. The contractor shall provide all tools, labor, management, materials and transportation necessary to perform preventative maintenance (PM) of recycling center equipment owned by the Joint Base San Antonio (JBSA) Qualified Recycling Program (QRP). The three JBSA QRP Recycling Centers are located at JBSA-Lackland, JBSA-Ft Sam Houston, and JBSA- Randolph; location details are provided in Appendix A.

2. SCOPE OF SERVICES

The Service Provider agrees to provide the following services for the JBSA QRP Recycling Center equipment that is listed in Appendix B.

2.1. Preventative Maintenance: The Service Provider shall conduct routine Preventative Maintenance (PM) on all equipment specified in Appendix B. All maintenance activities must adhere to the latest manufacturer specifications and recommendations applicable to each piece of equipment. Preventative Maintenance shall encompass all procedures outlined in the respective owner/user manuals provided by the manufacturers, not including the daily and monthly PM that will be performed by QRP staff. This includes, but is not limited to, thorough inspections, cleaning, lubrication, and necessary adjustments to ensure optimal performance, minimize the risk of injury, and prevent equipment failure. Upon completion of maintenance, all equipment must be fully operational and safe for use.

2.2. Repairs/Replacements: Identification of any equipment malfunction found during scheduled preventative maintenance visits. If the Service Provider finds an existing malfunction or notices any portion of the system is likely to malfunction, the Service Provider shall bring that to the attention of the QRP and include details in the service order/invoice. All repairs that are not part of regularly scheduled PM, as outlined in the manufacturer instructions/specifications, should be identified during the contractor’s assessment and reported back to the Government for action. Contractor shall report all equipment/items and the amount of labor hours required for the repair. The government will then find an alternate avenue to complete repairs.

2.3. The Service Provider shall supply all parts and materials as required for preventative maintenance of the Equipment. All parts supplied by the Service Provider shall be of new, original, or equivalent quality, unless otherwise agreed upon in writing (email is sufficient) by the Parties.

All repairs are covered with standard industry warranty from date of installation. If items become defective within that standard time frame, the contractor will be required to return and replace at no additional cost to the Government.

2.4. Contractors will provide training to QRP staff on appropriate daily and weekly PM tasks that staff should be performing, so the equipment functions at its best and QRP staff know the limits of what they should be doing and what should be left to the contractors. Training is expected to take no more than one hour per piece of equipment.

3. SERVICE PROVIDER'S PERSONNEL

3.1. All services will be performed by the Service Provider’s qualified personnel, who have the necessary training, expertise, and experience (and certification where necessary) to inspect, maintain, and repair the Equipment.

3.2. Per service call, the Service Provider’s personnel shall notify the QRP Operations Supervisor on site when arriving for a job and before beginning any inspections or work. At the end of each service call, the Service Provider shall give at least a brief description of the equipment status, service status, and future service/parts needs to the QRP Operations Supervisor or COR before leaving the Recycling Center. This shall be followed by a written report, which may be on a work order/service ticket, on an invoice, or via separate email.

4. PLACEMENT OF CALL/JOB ORDERS/SERVICE CALLS/SERVICE REQUESTS

4.1. Performance of services shall be accomplished by service request issued against the BPA. Each service call will be assigned a number and issued to the Service Provider by authorized individual(s) designated by the CO. Calls will be placed and services will be scheduled at least a week in advance.

5. COMMUNICATIONS

The QRP will provide the Service Provider with phone numbers and email addresses for the COR, QRP Manager, QRP Alternate Manager, and QRP Operations Supervisor(s).

The Service Provider will provide the QRP with phone numbers and email address(es) where the Service Provider can be contacted for service requests and follow-up correspondence.

6. QRP OBLIGATIONS

6.1. Access to Equipment: The QRP agrees to provide the Service Provider with access to the Equipment and any relevant documentation (e.g., operating manuals, service logs) during Service Hours. The QRP will ensure that the Equipment is accessible and safe for maintenance personnel to perform their duties.

6.2. Operating Conditions: The QRP shall ensure that the Equipment is operated and maintained in accordance with the manufacturer’s recommendations.

6.3. Service Requests: The QRP agrees to submit service requests through the designated communication channels (telephone call followed by an email) and provide sufficient information about the equipment to be serviced.

6.4. Service Hours: Normal duty hours for the JBSA QRP are 7:30 a.m. through 3:30 p.m., Monday through Friday, except Federal Holidays. The QRP operates on some Saturdays; these hours may be 6:00 am through 5:00 pm. If the Contractor chooses to perform PM on a Saturday, they shall receive confirmation in writing (email is sufficient) from the QRP Manager or QRP Alternate Manager that the QRP is operating on that date and work can be completed. The Contractor shall not perform any of the work required by this contract on Saturdays that the QRP is not operating, on Sundays, or on legal holidays unless authorized by the CO. List of recognized Federal Government holidays are as follows:

New Year’s Day - 1 Jan Labor Day – 1st Monday in Sep Dr. Martin Luther King Jr’s Birthday - 3rd Monday in Jan Columbus Day – 2nd Monday in Oct

Presidents Day -3rd Monday in Feb Veteran’s Day – 11 Nov Memorial Day - last Monday in May Thanksgiving Day – 4th Thursday in Nov Juneteenth – 19 June Christmas Day – 25 Dec Independence Day – 4 July

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

7. GENERAL INFORMATION

7.1. PERFORMANCE OF WORK. The work performed under this contract is to be accomplished in occupied areas and shall be coordinated by the Contractor; whereby, both the Government and the Contractor can continue operations with the least possible interference and inconvenience to both the Contractor and the JBSA Recycling Center personnel.

7.2. INSTALLATION ACCESS. Criminal History Check will be conducted on all Service Provider employees requiring base access, and all Contractor employees are required to have a REAL ID to access the base. The Contractor shall provide the Contracting Officer Representative (COR) a current list of employees needing access within 3 working days after receiving award. The list shall include each employee’s name, date of birth, state driver’s license/state ID number and state of issue. Notifications of Service Provider employee additions and deletions shall be provided with the same information listed above and within 3 working days. Within 15 business days after receipt of the list, the Government will notify the Service Provider that installation access passes are available for those employees who cleared the criminal history check. The duration of any pass issued will not exceed one year or the end date of the BPA. This process will be repeated annually in conjunction with the anniversary date of the BPA award.

7.3. PASS TURN IN. Upon completion of performance or termination of the BPA, the Service Provider shall turn in all Base identification Passes and any other documents issued by the government to the issuing office or COR.

7.4. BASE CLOSURE. Scheduled work not accomplished because of base closure due to weather, exercises, or actual alert will be accomplished as soon as possible after the reopening of the base.

7.5 ACCIDENT REPORTS. The Contractor shall maintain an accurate record of accidents. The contractor shall immediately report all accidents to the COR. This report shall include: date and time of any accident, details of accident, any Government property damaged in the performance of the contract, and a plan for resolution of damage. The written report shall be submitted to the COR within one calendar day.

7.6 DAMAGE REPORTS. In all instances where Government property or equipment is damaged by the contractor employee(s), a full written report of the fact and extent of such damages shall be submitted to the Contracting Officer within one calendar day.

8. GENERAL INFORMATION.

8.1. DAMAGE TO GOVERNMENT/PRIVATE PROPERTY. Damages to Government buildings, equipment, or vegetation are addressed in the FAR contract clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.” The Contractor shall be liable for repair/replacement for any Government or private property damaged by Contractor personnel, vehicles, equipment, or negligence. The Contract manager shall immediately advise the COR of any damages and provide an action plan for repairs or replacement.

8.2. ENVIRONMENTAL REQUIREMENTS. The Contractor shall comply with all federal, state, city, and DOD environmental laws, and regulations. Personnel from the Base Environmental Office and other base offices will conduct periodic inspections to determine compliance with base and state environmental laws and regulations. The Contractor shall immediately notify the Base Environmental Office and the COR of Contractor’s material spills and take immediate action to control the spread of the spill.

8.3. PERSONNEL PROTECTION. The Contractor shall ensure that all Contractor personnel are trained in the safe operation, use, storage, disposal, and transportation of hazardous materials as appropriate to this work. Personnel shall have the proper personnel protective equipment, gloves, glasses, boots, as required. The Contractor must adhere as required by OSHA and other DOD environmental regulations.

8.4. PERMITS, LICENSES, AND CERTIFICATIONS. The Contractor shall obtain all necessary permits, licenses, and certifications; give all required notices; and comply with all applicable local, county, state, federal, and DOD laws, codes, ordinances, standards, and regulations in performance of the requirements of this BPA. Maintain records of such requirements and make the documentation available to the Government for review. The Contractor shall be responsible for all OSHA, State, Environmental fines and penalties that may occur during the contract period of performance.

8.5. VEHICLE IDENTIFICATION/OPERATIONS. The Contractor shall provide all vehicles required to fulfill the requirements of this BPA. The Contractor shall ensure that all employees operating company vehicles on base have a proper and current license as required by the base and Texas law. They shall comply with all base and local traffic regulations. Contractor vehicles shall have all proper accessories, tie-downs, signage, and operating lights when operating on a military base. The Contractor shall have current and adequate liability insurance on all vehicles as required by Texas law. Vehicles shall be kept clean and present a professional appearance at all times. All vehicles must meet the proper OSHA standards for having properly functioning safety equipment on board.

8.6. INTERFERENCE WITH GOVERNMENT OPERATIONS. The Contractor shall not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event that a Government employee directs the Contractor to stop work, the Contractor shall immediately contact the COR and report the incident, to include the name of the Government personnel involved, date, time, and location.

8.7. QUALITY ASSURANCE. The Government will perform inspections of the Contractor’s work, and acceptance of work shall only be provided when the Contractor’s work has been inspected, and performance is deemed satisfactory. The QRP Operations Supervisor or the COR will perform the inspection and acceptance.

8.8. SITE MAINTENANCE. The Contractor shall protect adjacent property, offices, etc. and their contents from dust, dirt, or other materials. Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned at the end of each day. The Contractor shall maintain clearances through corridors for occupants to pass.

8.9. CLEANUP. The Contractor shall collect all trash, debris, refuse, garbage, etc. which they generate, and remove it from the work site.

8.10. COMPLETION OF WORK. The Contractor shall ensure that work is performed in accordance with the criteria herein, and that all relevant materials, finishes, equipment, and systems shall be fully operational at the completion of work.

8.11. SAFETY REQUIREMENTS AND REPORTS. The Contractor shall perform all work in a safe manner as required by OSHA Safety and Health Requirements and follow all DOD Safety regulations. The Contractor shall provide a verbal and written notification to the COR within twenty-four (24) hours of an employee accident resulting in death, injury, occupational disease, etc.

8.12. WEAPONS, FIREARMS AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on JBSA.

APPENDICES.

Appendix A – JBSA QRP Recycling Center Locations Appendix B – JBSA QRP Equipment List

APPENDIX A

LOCATIONS & ADDRESSES

JBSA QRP RECYCLING CENTERS

JBSA-LAK Recycling Center Bldg. 7390 2891 Carswell JBSA-Lackland, TX 78236 Corner of Carswell & Knight St.

210-671-4800

JBSA-FSH Recycling Center Bldg. 4203 1987 Stock Rd JBSA-Ft Sam Houston, TX 78234 Corner of Mechanic & Stock Rd, access via Jadwin Rd.

210-221-4888

JBSA-RND Recycling Center Bldg. 1152 11157 Bone Rd JBSA-Randolph, TX 78150 (Schertz, TX 78150) Access via E. Perimeter Rd.

210-889-1282

APPENDIX B

JBSA QRP RECYCLING CENTER EQUIPMENT LIST

Equipment type/Item Manufacturer Model Serial # Location

Baler Cram-a-Lot VB-60-H YB01286-01 JBSA-LAK

Baler Cram-A-Lot VB-60-H VB17624-01 JBSA-SAM

Baler Cram-a-Lot DBR-60 BD15336-08 JBSA-RND

Baler Philadelphia Tramrail N/A 5001HDLH JBSA-LAK

Baler SP TVB60-X 96070763 JBSA-LAK

Baler Harmony BCB 2003 BCB 2003-0205 JBSA-LAK

Baler Harmony BCB 2003 BCB 2003-0215 JBSA-LAK

Baler Max Pak MP60HD 5088212 JBSA-LAK B5725

Cardboard Baler Compactor Summit Equipment Inc G8-7X 16091759 JBSA-RND

Cardboard Baler Compactor Summit Equipment Inc. G8-7X 16091762 JBSA-SAM

Cardboard Baler Compactor Max Pak HCE4872x48-308R 021712848 JBSA-LAK

Cardboard Baler Conveyor Green Conveyor CB44810 18 37.5 G80104 JBSA-LAK

Cardboard Baler Conveyor Summit Equipment Inc. none none JBSA-SAM

Cardboard Baler Conveyor JBSA-RND

Paper Shredder Ameri-Shred Corp AMS-4000 2609136-A JBSA-LAK

Paper Shredder Ameri-Shred Corp AMS-4000 2609134-A JBSA-RND

Paper Shredder Ameri-Shred Corp. AMS-4000 2609135-A JBSA-SAM

Shredded Paper Baler Compactor

International Baler Corporation

LD-60-SD 0808-074 JBSA-RND

Shredded Paper Baler Compactor

Max Pak HCE4872x48-308R 021712849 JBSA-LAK

Shredded Paper Baler Compactor

Summit Equipment Inc. G8-7X 16091761 JBSA-SAM

Shredded Paper Conveyor Max Pak 849 JBSA-LAK

Shredded Paper Conveyor JBSA-SAM

Shredded Paper Conveyor International Baler Corporation

CY-48178 608044 JBSA-RND

Brass Multilator Complex Bouldin & Lawson

Model 18 (C326T17FBTE)-Off Leeson 3 Phase Motor

JBSA-LAK

Brass Magnet Conveyor Bouldin & Lawson 188-MS JC-188MS-002 JBSA-LAK