SOW-PEASE BUILDING REBALANCE HEATING SYSTEM.pdf

SCOPE OF WORK

U.S. COAST GUARD

AIR STATION PORT ANGELES - PEASE BUILDING

REBALANCE HEATING SYSTEM

SECTION 1 – GENERAL INFORMATION

1.1 BACKGROUND

This Statement of Work outlines the requirements for a comprehensive test, adjustment, and rebalancing

(TAB) of the existing heating system within the Pease Building. The primary objectives are to correct any imbalances in heat distribution, ensure the system operates according to its design specifications, improve energy efficiency, and enhance occupant comfort.

1.1.1 Primary Point of Contact/Technical Representative:

Name: LT Alec MacLeod

Work: 206-831-4302

E-mail: Alexander.J.Macleod@uscg.mil

1.1.2 Alternate Point of Contact

Name: DCC Darryn Hughes

Work: 509-557-2524

E-mail: darryn.m.hughes@uscg.mil

SECTION 2 – SPECIFIC REQUIREMENTS/TASKS

2.1 GENERAL

The contractor shall provide all necessary labor, materials, and equipment to perform a full system inspection and rebalancing of the building's heating system (e.g., forced air or hydronic). The work will involve testing all relevant components, adjusting flow rates to achieve specified performance, and verifying the correct operation of the entire system.

2.2 TASKS

• System Review & Inspection: Review any available mechanical plans and conduct a thorough visual inspection of all accessible HVAC system components, including air handling units, pumps, ductwork, piping, dampers, valves, and terminal units (diffusers, radiators).

• Initial Performance Testing: Measure and record the initial operational status of the system, including airflow (CFM) at terminal diffusers or water flow (GPM) at heating coils, as well as supply/return temperatures.

• Component Adjustment & Balancing: Systematically adjust all balancing dampers, valves, and pump speeds to achieve the design-specified airflow or water flow at each terminal unit.

• Thermostat & Control Verification: Verify the calibration and proper operation of all zone thermostats and control system sensors.

• Final Performance Verification: After adjustments are complete, perform a final test to measure and record the system's final operating performance, demonstrating that heat distribution is balanced throughout the facility.

• Deficiency Report: Identify and report any deficient or non-operational components (e.g., stuck dampers, faulty valves, broken thermostats) that prevent proper balancing.

2.3 PRE-WORK SUBMITTALS

mailto:Alexander.J.Macleod@uscg.mil mailto:darryn.m.hughes@uscg.mil

Prior to the commencement of any on-site work, the contractor shall submit the following documents to the Government representative for review and approval:

• A. Technician and Firm Certification: Proof of current certification for the firm and the lead on-site technician from either the National Environmental Balancing Bureau (NEBB) or the

Associated Air Balance Council (AABC).

• B. Test Instrument List & Calibration Certificates: A complete list of all test instruments to be used for the project (e.g., flow hoods, manometers) and copies of their current calibration certificates.

• C. Project Schedule: A detailed schedule outlining the projected timeline for testing, balancing, and report submission.

• D. Proof of Insurance.

2.4 CONTROL AND DISPOSAL OF WASTES

With the exception of materials specifically indicated or specified to be salvaged for reuse in construction, or turned over to the Government, all wastes and demolished materials become the contractor’s property and shall be removed from the job site daily in accordance with all local, state, and federal environmental regulations.

2.5 SAFETY

During the execution of this contract, the Contractor shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for

Construction.

SECTION 3 – CONTRACTOR PERSONNEL

3.1 QUALIFIED PRESONNEL

3.1.1 Contract Manager

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting

Officer and the Technical representative. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The

Project Manager and all designated alternates shall be able to read, write, speak and understand English.

Additionally, the Contractor shall not replace the Project Manager without prior approval from the

Contracting Officer.

3.1.2 Contractor Employees

The contractor must not employ persons for work on this contract if such employee is considered by the

Contracting Officer to be a potential threat to the health, safety, and security, general well –being, or operational mission of the installation and its population. Contractor personnel must present a neat appearance and be easily recognized as contractor employees. The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U.S. Coast

Guard unless such person seeks and receives approval according to U.S. Coast Guard regulations.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, wearing of parts of DHS uniforms, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of

Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by

Department of Homeland Security established rules, regulations and policies concerning safety and security.

3.4 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Technical representative), direct the Contractor to remove any Contractor employee from DHS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

SECTION 4 – OTHER APPLICABLE CONDITIONS

4.1 PERIOD OF PERFORMANCE

The work detailed in this SOW is expected to be completed within 10 working days from the project start date.

4.2 APPLICABLE PUBLICATIONS

Publications and forms that apply to the SOW are listed below. The publications have been designated as mandatory. The contractor must be guided by those publications to the extent necessary to accomplish requirements in this SOW.

4.2.1 Mandatory Publications

All work shall be performed in accordance with the latest procedural standards from one of the following nationally recognized bodies:

• National Environmental Balancing Bureau (NEBB)

• Associated Air Balance Council (AABC)

• American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)

Standard 111.

4.3 INVOICING

Invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s

Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. Action to take instructions will be provided upon award.

4.4 ACCEPTANCE CRITERIA

Final payment is contingent upon the successful fulfillment of the following criteria:

• Balanced System: Measured final airflow or water flow readings at all terminal units must be within +/- 10% of the design specifications, or a mutually agreed-upon target if design documents are unavailable.

• Submission of Deliverables: The final Test, Adjust, and Balance (TAB) Report must be submitted and approved by the Government representative.

• Resolution of Issues: All contractor-correctable operational issues are resolved, and a final list of any unresolvable equipment deficiencies is presented to the Government.

4.5 WORKMANSHIP WARRANTY

The contractor shall provide a minimum one (1) year workmanship warranty covering the stability of the system balance. This warranty shall guarantee that the final settings for all adjusted components

(dampers, valves, etc.) will remain as documented in the final TAB Report. Any shifts in system balance determined to be a result of contractor error during this period shall be corrected at no cost to the

Government. The warranty period shall commence upon the date of final project acceptance.

4.6 SPECIAL REQUIREMENTS

• Site Access: All contractor personnel will require security vetting. Personnel must enter through the main gate and present a valid, REAL ID-compliant government-issued photo ID for an access pass.

• Work Hours: Work shall be performed during normal duty hours, 0700-1600 Monday through

Friday, excluding federal holidays.

• Security: All personnel must comply with installation security regulations. The sponsor/escort is responsible for all guests.

• Safety: The Contractor shall comply with all applicable OSHA safety standards.

5.0 DELIVERABLES

Upon completion of the project, the contractor will provide the following:

• Test, Adjust, and Balance (TAB) Report: A comprehensive report detailing the project scope, a list of instrumentation used, and a comparison of initial (before) and final (after) performance data for every terminal unit. The report shall also include the final settings for all adjusted dampers and valves and a list of any discovered system deficiencies.

• Workmanship Warranty: A minimum one (1) year warranty covering the stability of the system balance, guaranteeing that settings will not shift due to contractor error.