SOW - Paint Booth Coils Replacement.pdf

October 2, 2024

STATEMENT OF WORK FOR THE REMOVAL AND REPLACEMENT OF

PAINT BOOTH HEATING COIL ASSEMBLY

1.0. SCOPE.

1.1. Scope. This statement of work establishes the minimum requirements for the removal and replacement of paint booth heating coil assembly at DLA Aviation – Mechanicsburg (IPE MECH). It is the Government’s intent that a single primary contractor be awarded this contract, and the accomplishment of all work detailed by this specification.

2.0. APPLICABLE DOCUMENTS.

2.1. General. The documents listed in this section are specified in section 3 of this specification.

This section does not include documents cited in other sections of this specification or recommended for additional information or as examples. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in section 3 of this specification, whether or not they are listed.

2.2. Government Documents.

2.2.1. Specifications, Standards, and Handbooks. The following specifications, standards, and handbooks form a part of this document to the extent specified herein. Unless otherwise specified, the issues of these documents are those cited in the solicitation or contract.

FEDERAL STANDARDS

U.S Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1910: General Industry, OSHA Safety and Health Standards (2024 Ed.)

(Application for copies should be addressed to the OSHA Publications Superintendent of Documents P.O. Box 37535 Washington, D.C. 20013-7535)

2.3. Non-Government Publications. The following documents form part of this purchase description to the extent specified herein. Unless otherwise specified, the issue of these documents are those cited in the solicitation or contract.

3.0. REQUIREMENTS.

3.1. Vendor Responsibilities. The vendor shall be responsible for the removal of the existing paint booth heater coil assembly and installing a new replacement heating coil assembly in the existing paint booth ventilation heating cabinet.

3.1.1. Removal of the Heating Coils. The heating coil assembly shall be removed including the cabinet doors, heating coil pans and piping from the coil assembly to the unions outside of the heater coil cabinet. This work shall be completed following 29 CFR 1910: General Industry, OSHA Safety and Health Standards (2024 Ed.)

3.1.2. Installation of Heating Coils. The heating coil assembly shall be installed including the heating coil pans, new piping from the coil assembly to the unions outside of the heater coil cabinet and cabinet doors reinstalled. This work shall be completed following 29 CFR 1910:

General Industry, OSHA Safety and Health Standards (2024 Ed.)

3.2 Equipment and Tools. The vendor shall be responsible for all tools and equipment, such as hand tools, welders, scaffolding and scissor lift equipment.

3.3 Startup of the heating system. The vendor will be required to be on site for the startup of the paint booth heating system to check for leaks on the new heating coil assembly and for air flow testing by Industrial Hygiene.

3.4 DLA Aviation (IPE Mech) Responsibilities. DLA Aviation – Mechanicsburg (IPE MECH) responsibilities will be to assist the vendor on locking out the paint booth, ventilation system, and draining the glycol from the coil assembly. DLA Aviation – Mechanicsburg will also obtain the Hot Work permit and be responsible for the Fire Watch. On startup DLA Aviation – Mechanicsburg (IPE MECH) will be assisting unlocking the paint booth, ventilation system and refilling and bleeding the heating system with a glycol mixture, glycol and water will be supplied by DLA Aviation – Mechanicsburg (IPE MECH).

4.0. PERFORMANCE.

4.1 Vendor Performance. The vendor will comply with the site specific regulations while visiting or performing work on a government facility.

Period of Performance: One-time Contract

Place of Performance: Will be at DLA Aviation –VID, Bldg 505.

DLA Aviation –VID IPE Services Division 5450 Carlisle Pike Mechanicsburg, PA 17050-2411

Hours of the Visitor’s Center: Hours of operation for the visitor’s center is between 8:00 a.m.

and 3:00 p.m. EST, Monday through Friday, excluding Federal Holidays.

The vendor is not required to provide services on the eleven Federal Holidays observed at DLA as follows:

New Year's Day (January I), Martin Luther King's Birthday (Third Monday in January), President' Day (Third Monday in February, Memorial Day (last Monday in May), Juneteenth Day (June 19) Independence Day (July 4), Labor Day (first Monday in September), Columbus Day (Second Monday in October), Veteran's Day (November 11), Thanksgiving Day (Fourth Thursday in November), Christmas Day (December 25th)

When one of the above holidays falls on Sunday, the following Monday will be observed as a legal holiday. When the legal holiday falls on a Saturday, the preceding Friday is observed as the holiday.

When the Installation Commander closes the installation for any reason, including but not limited to days of inclement weather, the vendor is not required to provide services.

Adverse Weather Information number is 1-888-427-6001.

4.2. Government Furnished Property, Facilities, and Services:

None.

4.3 Security Requirements: Upon Award, the vendor shall notify the Program Office Representative immediately in writing with the full name, social security number, date of birth, and place of birth of all employees assigned to work on the contract. The Program Office Representative will forward the provided information to the Naval Support Activity (NSA) Pass and ID Office Representative for a criminal background check. The NSA Pass and ID Office Representative will verify the information and notify the Program Office Representative as soon as possible if the contractor is cleared to perform services on behalf of the government.

The provisions outlined above apply to the prime Contractor and any subcontractors the prime Contractor may employ during the course of this contract. Waivers will not be granted under any circumstances.

DLA retains the right to request removal of Contractor personnel, regardless of prior clearance status, whose actions, while assigned to this contract, clearly conflict with the interest of the government. The reason for removal shall be fully documented in writing by the Contracting Officer. When and if such removal occurs, the Contractor shall within five (5) working days assign qualified personnel to any vacancy(s) thus created.

5.0. INVOICE AND BILLING:

The requirements of a proper invoice are subject to FAR 52.232-25 Prompt Payment.

(a) Invoices for goods received or services rendered under this contract shall be submitted electronically through Wide Area Work Flow (WAWF). Hard copy invoices cannot be accepted.

The contractor’s failure to include the necessary information will result in invoices being rejected.

(b) Back up documentation (such as timesheets, receiving reports etc.) can be included and attached to the invoice in WAWF. Attachments created in any Microsoft Office product are attachable to the invoice in WAWF. Maximum size limit of each attachment is 2 Megabytes (MB). Total size limit for all files is 5MB.

(c) The following WAWF invoice routing table is provided:

WAWF Invoice Type Invoice 2-in-1 Contract Number TBD Issuing Office DODAAC SP4703 Admin Office DODAAC SP4703

Inspector DODAAC SE3100 Service Acceptor DODAAC SE3100 Ship to /Extension

DCAA Office DODAAC N/A Paying Office DODAAC SL4701

(d) After clicking the “submit” button, a Notice of Successful/Unsuccessful Submission will appear. This screen contains a “Send More E-Mail Notifications” button. Click on this button and add the email addresses for the Program Office and others as desired. Notification shall be provided for each invoice submitted.

WAWF Tools and Help

(a) The vendor may have their CAGE code activated (required only first time) in WAWF by calling 866-618-5988. Once activated, the vendor should self-register at the web site https://wawf.eb.mil.

(b) Vendor training is available at: http://www.wawftraining.com. Additional support can be obtained by calling the DISA Ogden Help Desk at 1-866-618-5988 or e-mailing to cscassig@ogden.disa.mil.

(c) WAWF Vendor “Quick Reference” Guides are located at:

https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solution s/wawf_overview/vendor_information.

6.0. ADMINISTRATIVE POINTS-OF-CONTACT (POCs):

DLA Aviation –VID at Mechanicsburg, PA, Program Office Representative POC for Invoicing (WAWF) and SOW issues is:

Program Office Representative:

Name: Ryan Beecher Organization: DLA Aviation -VID Address: 5450 Carlisle Pike Building 505

Mechanicsburg, PA 17050-2411 Phone: (717) 550-3168 Email: ryan.beecher@dla.mil https://wawf.eb.mil/ http://www.wawftraining.com/ mailto:cscassig@ogden.disa.mil https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information https://acquisition.navy.mil/rda/home/acquisition_one_source/ebusiness/don_ebusiness_solutions/wawf_overview/vendor_information mailto:ryan.beecher@dla.mil