SOW Next Generation 911 Camera Upgrade Phase II B.pdf

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL)

INL-Santo Domingo, Dominican Republic

191NLE25Q0025 INL Santo Domingo 911 Camera Upgrade Phase III

Statement of Work

Sistema Nacional De Atención A Emergencias y Seguridad – 911

Joint National Videos Surveillance Expansion Project Outdoor Network Switch Kits for Camera Expansion Phase III

May12, 2025

Index

General Information Scope Of Work Place of Performance Special Requirements and/or Constraints The following evaluation factors will be used for bid selection:

Technical Support and Warranty:

Clauses: 52.246-18 (6c1 i and ii) Project Documentation Shipping Instructions Delivery Points of Contact Annex A

General Information

The Bureau of International Narcotics and Law Enforcement Affairs (INL) plays a vital role in supporting the Government of the Dominican Republic (GoDR) as it seeks to enhance and modernize its security and law enforcement agencies. INL supports the Dominican Republic National Video Surveillance System (DR NVSS) housed at the National Emergency and Security System 911 directorate to fight transnational organized crimes directly related to the United States and help secure U.S. Citizen lives and investments in the DR by enhancing to real time emergency response and forensic crime fighting capabilities through the growth in scope and capability of the NVSS.

Scope Of Work

INL Santo Domingo requires Outdoor Network Switch Kits that include:

• Eight (8) PoE/PoE+ (up to 30W) ports or two (2) Hi-PoE (60W) ports (360W total power)

• IEEE 802.3af, 802.3at compliant or Hi-PoE (60W)

• Two (2) Gigabit SFP ports

• LINQ Technology:

o Remote network management allows for camera/device reset and diagnostic monitoring o Provides local and/or remote access to critical information via LAN/WAN o Email and Windows Dashboard Alert notifications report real-time events o Event log tracks history

• VLAN (Virtual Local Area Networks) subnetwork allows for the grouping together of devices for improved network traffic and higher security

• Integrated rapid battery charger for extended battery run times

• Selectable charging circuit 2A or 4A

• CE European Conformity

• NEMA 4/4X, IP66-11 enclosure accommodates batteries

• WP5K9 - battery enclosure

• NetWay3012P - PoE to 12VDC Converter

• PMK2 - Pole Mount kits

• Vent2 - Air vents for WP5 o 11 WG1 - Wire glands

• PSL-BT-48320-GC2 - Rechargeable Lithium Battery

• BL12RT3 - 10’ Battery Leads with 5/16” Ring Terminal

• WPDCL - Door Contact Leads

• Flexible Conduit

• 6 3M Dual Lock 1.5” x 0.5”

• Ditek DTK-WM8NETS- PoE Surge Protector

• Padlocks with universal keying

• Tane SM-22 WGWPWH - SPDT Contacts

Outdoor Network Switch Kits must be NDAA / TAA Compliant

Place of Performance: Dominican Republic (units to be deployed nationwide)

Vendor Period of Performance: Contractor shall complete delivery no later than 90 calendar days from the date of award.

Special Requirements and/or Constraints.

Pursuant to the Trade Agreements Act (19 U.S.C. 2512(a)) (TAA), Federal acquisitions of supplies may be made only from offerors that shall supply products of an eligible country under any of the free trade agreements entered and pursuant to the TAA. An article is considered a product of a country only if it is wholly a product of that country or if it has been, substantially transformed, in that country into a new and different article of commerce with a name, character, or use distinct from that of the original article(s). Note that any item that is a discreet article as it is sold in commerce, regardless of its ultimate function or use, cannot be considered, substantially transformed, and based solely on its integration into IT or other systems.

The John S. McCain National Defense Authorization Act (NDAA) for Fiscal Year 2019 was signed into law on August 13, 2018. The law, specifically Section 889, amongst other things prohibits federal agencies, their contractors and grant or loan recipients from procuring or using “telecommunications and video surveillance equipment or services” from specific Chinese companies as a “substantial or essential component of any system, or as critical technology as part of any system.” The NDAA ban includes telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation, as well as video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company, and their affiliated entities.

All equipment and software must be new. In addition, the contractor shall not provide any equipment, hardware, or software for which the manufacturer has announced end-of-life prior to proposal submission. The contractor shall coordinate all equipment delivery with the Contracting Officer Representative (COR) and International Narcotics and Law Enforcement Affairs (INL) Santo Domingo.

The contractor shall ensure that, if an export license is required, all necessary export approvals and paperwork are obtained before shipment, in conformance with Department of Commerce and/or Department of State export regulations. The contract price includes compliance with all applicable export/ITAR licensing requirements.

The source and nationality restrictions found in 22 CFR 228, as adopted by INL and the Department of Commerce EAR and CCL regulations, apply to this contract. The contractor shall promptly notify the Contracting Officer and COR of any instance in which a waiver is required.

The contractor shall identify the commodities, the country of source and nationality, the estimated dollar value, and provide documentation necessary to obtain a waiver under subpart D of 22 CFR 228.

This is a firm-fixed price delivery order consisting of 200 ea. of 8-port Hardened PoE+ Switch, Integral Power with Rapid Battery Charger kits (Part # NetWaySP8W5K1) to be delivered ASAP. The order specifies defined quantities of required commodities and services. Partial delivery of line items is authorized upon prior coordination with the government contracting officer for this procurement. No additional sums shall be payable on account of any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict these prices or difficulty of achieving the results required by this contract. Nor shall the delivery order price be adjusted on account of fluctuations in the currency exchange rates. Related travel cost will be reimbursed in accordance with Federal Travel Regulations.

All Contractor personnel assigned to this project may be subject to security screening by the US Embassy Regional Security Officer (RSO and/or Government of the Dominican Republic). In the event a contractor or subcontractor employee does not pass the required security screening, the contractor shall immediately provide a replacement at no additional cost to the Government.

The following evaluation factors will be used for bid selection:

i. Compliance with the requested technical specifications, warranty, and period of performance.

ii. Award will be made to the lowest priced, technically acceptable, responsible bidder.

iii. The government reserves the right to reject quotations that are incomplete, non-compliant with the terms of this solicitation, or that are unreasonably high in price.

iv. For evaluation purposes, the price will be determined by multiplying the offered prices times the quantities stated in the schedule, and arriving at a grand total, including all options, if any.

v. The government will evaluate the proposed delivery time frame and the technical specifications.

The government will only consider for award those companies that the government determines have a high likelihood of satisfactorily completing the required items based on the proposal.

vi. The government will determine the firm’s responsibility by analyzing whether the apparent successful quoter complies with the requirements of FAR 9.1.

vii. Unless an exception in FAR 4.1102 applies, a quoter must be registered in THE System for Award Management (SAM (www.sam.gov) to be eligible for award. If the bidder does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered bidder.

Warranty:

Warranty shall be effective in Dominican Republic. The Contractor shall be solely responsible, at no additional cost to the Government, of export/import procedures, shipping costs, parts, labor, and any other costs required for all repairs/replacements performed under warranty. The full warranty coverage shall be no less than five (5) years, from the date of Government acceptance, for each system component.

Clauses: 52.246-18 (6c1 i and ii), Remedies available to the Government:

In the event of a breach of the Contractor's warranty, the Government may, at no increase in contract price— the government may require the Contractor, at the place of delivery specified in the contract (irrespective of the f.o.b. point or the point of acceptance) or at the Contractor's plant, to repair or replace, at the Contractor's election, defective or nonconforming supplies.

FOB: EMBAJADA DE LOS ESTADOS UNIDOS DE AMERICA

SANTO DOMINGO, DOMINICAN REPUBLIC

RNC: 401-50936-9 FOR: INL

NOTIFY OF ARRIVAL: santodomingoshipping@state.gov

Technical Support:

The vendor should provide future software updates, patches, and enhancements to ensure the proper functioning of the Outdoor Network Switch Kits.

Technical support and maintenance must be provided in Spanish.

The selected contractor must provide complete manuals for all hardware / software delivered under this SOW to include, but not limited to, original equipment manufacturer documentation, warranty, and contact information in Spanish. Manuals shall be delivered in electronic and hard copy.

Contractor shall provide 24/7 remote warranty support via internet, mail or phone with response time of 4 hours or less after the incident was reported when applicable.

If, after technical support is performed, it is deemed that a unit deviled under this contract needs warranty replacement, an Altronix tech support representative will approve a return maintenance authorization (RMA)

If an RMA is approved, goods replacement must occur in country at end user designated location (Dominican Republic). All shipping and customs related to the RMA will be paid for and managed by the contractor or manufacturer.

Altronix will ship a replacement unit directly to the Dominican 911 system from the United States via DHL or similar means at Altronix expense; including all shipping, customs, and other fees required for the DR 911 to receive the unit.

Upon agreement a new unit is needed under warranty terms, DR will, at the direction of Altronix:

Place the unit in storage for future Altronix pick up or on-site inspection for up to one year.

OR

Permanently disable the destroyed unit and provide a signed affidavit of unit destruction to Altronix if requested.

The above RMA and product warranty replacement process should be affirmed in the contractor’s offer:

Project Documentation

The contractor shall provide complete documentation for all hardware and software delivered under this project to include, but not limited to warranty, software, and installation manual. All documentation will be in Spanish unless otherwise noted. At a minimum the documentation must include:

• Original equipment manufacturer documentation.

• Installation diagrams if applicable.

• Software installation manual if applicable.

• Manufacturer user and administration manual of all software.

• Manufacturer Warranty on all equipment / Technical Support information and contact information.

Software licenses and/or warranty registrations associated with the equipment shall be earmarked and registered under the following ownership:

Martin Santana

Technology Director

911 Center

Santo Domingo, Dominican Republic martin.santana@911.gob.do

Shipping Instructions Contractor shall ship all equipment and hardware directly from contractor’s supplier and/or facilities to Miami Dispatch Agency supporting US Embassy, Santo Domingo.

Please deliver to:

PO# (insert), SDQ

ATTN: SUVI Global Services LLC

11380 NW 34TH ST,

DORAL, FL 33178-1828

UNITED STATES

Delivery shall be coordinated with the Contracting Officer, COR, and US Embassy Santo Domingo.

US Embassy Santo Domingo Point of Contact

COR: Reyna Ramirez Berroa

All items shall be clearly marked as follows:

EMBAJADA DE ESTADOS UNIDOS DE AMERICA – INL

National 911 System

Dominican Republic

Order No. (insert)

Item #__ of __ (if applicable)

ATTN: INL/Dominican Republic

The final inspection and acceptance of ALL items shall be performed upon delivery to the INL Santo Domingo warehouse by the U.S. government. All equipment delivered shall conform exactly to the standard described in the technical specification sheet.

The payment(s) to the Contractor shall be made following upon delivery confirmation to US Government facilities in Doral Miami (see above)

If upon inspection by INL Santo Domingo the items or some items do not fulfill requested technical specifications, INL shall return the items to vendor with no cost to INL, Santo Domingo. The vendor shall evaluate and replace returned items with no transportation cost to

INL.

INL Santo Domingo will have 30 days (Calendar Days) to inspect and accept all items after arrival at the DR 911 or INL warehouse in the Dominican Republic.

Delivery Points of Contact

INL PoC: After Award

Annex A

Qty Manufacturer Part # Description Period of Performance

200 Altronix NetWaySP8C3WP5K9

8-port Hardened PoE+ Switch, Integral Power with Rapid Battery Charger kit

2025-2030