SOW Melville.pdf

Statement of Work

Melville-Long Island FO Remodel

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1.0 BACKGROUND

located in Washington DC, . Headquarters, Facilities Management

Branch has a requirement for remodel, furniture products, delivery and installation (refer to the

Furniture Statement of Work for this information) to the Long Island Field Office, Melville, NY.

2.0 SCOPE

The remodel is at Long Island Field Office, Melville, NY. It is up to the contractor determine the staging area, field measurements, and to provide an adequate work force to ensure that the required installation schedule is met. The target date for installation is TBD to follow the construction schedule.

3.0 OBJECTIVE

The purpose of this statement of work is to obtain contractor support to provide workbenches, system and loose furniture. The dealer is to provide product, design, delivery and installation.

Contractor will use this basic component list, outlined herein, to develop the typical workstations, offices and other spaces from a full product line, presented from the furniture matrix and CAD file provided.

5.0 TASK REQUIREMENTS

Provide for each remodel item in SOW on quote:

One bill of materials and list of components and finishes

One non-priced bill of materials / list of components and finishes

Cut sheets and/or brochures

6.0 TASKS GENERAL REQUIREMENTS

a) For this remodel, the contractor will be responsible for assessing, evaluating, verifying, and confirming the conditions of the building, accessibility, site restrictions, parking, deliveries, loading dock, elevator, storage, installation and staging, hours of availability/accessibility of all the above and any other conditions associated with, and which may affect cost of delivery and installation.

b) All products, work and installation drawings and documents will meet all federal, state, local jurisdictions and governing authorities including but not limited to codes, laws, ordinances, and regulations applicable to this project including the Americans with

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Disabilities Act (ADA). It will be the responsibility of the contractor to ensure that applicable regulations and codes are followed.

c) Particular attention given to the protection of existing structure and finishes to prevent any damage of existing finishes. Any accidental damage incurred to existing conditions will be responsibility of the contractor to repair or correct.

6.1 TASKS - DESIGN AND LAYOUT SERVICES

a) The Contracting Officer’s Representative (COR) will supply a project base plan drawing to the contractor. The contractor, working with the COR shall provide preliminary furniture layout drawings for review, in AutoCAD and PDF format.

Contractor shall provide a point of contact to the HQ location in Washington DC for the design and specification phase.

b) Design phase through installation will include meetings, correspondence and coordination required to complete furniture plans, specifications, and preliminary bill of materials.

c) The contractor shall produce fully coordinated, product specific, installation drawings in AutoCAD and PDF format. Provide specification in MSWord and PDF format.

All final working drawings, installation drawings and bill of material will be coordinated with prior to furniture production and prior to installation.

d) Contractor shall work with the COR to determine the initial product and finishes.

Contractor shall maintain consistency in the overall design and style throughout the cluster workstations and office spaces.

e) The COR will set the project milestone dates for performance of tasks and deliverables.

f) The COR will approve final selection of finishes for the project. All finishes must match the approved order.

6.2 DEADLINES, DUE DATES AND ORDER DATE REQUIREMENTS

The Construction will occur after award of the project and will develop as follows:

a) COR will provide plan base drawing to Contractor. Kick-off meeting will be scheduled five (5) days after contract award.

b) Site surveys will be scheduled through COR in order to meet the project schedule. For new construction, the site survey will occur before the construction framing is completed. Surveys of existing space shall include critical building elements (columns, convectors, etc.).

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6.3 TASKS – DELIVERY AND INSTALLATION REQUIREMENTS

a) Installation should be considered a part of the full quotation that is required and will be provided by the Contractor, upon request from the COR.

b) Site Survey/Walkthrough: The buildings may have radiant heat units/convectors.

Access to these units is critical for maintenance and repair. Also, access to junction boxes is mandatory. Bottom, open-frame panels are required to meet the specification.

c) Coordinate with (Facilities Management Branch) in Washington, DC and or the local office, for loading dock, freight elevator information, building access, etc.

d) Check/verify site conditions prior to delivery.

e) Notify (Facilities Management Branch) in Washington, DC of a scheduled construction date as soon as it is determined after the project is approved.

f) Coordinate with (Facilities Management Branch) in Washington, DC, at least 14 business days prior to construction date.

g) Remove all trash, including all packing materials. If a dumpster is necessary, the contractor must supply a dumpster for trash removal.

h) Administer all customary site preparation (e.g. wall, floor, and door protection).

i) Specify the anticipated length of time for construction for the field office.

j) Punch List /Installation Reports must be completed and submitted to (Facilities

Management Branch) following the last day of installation.

k) A schedule for “go-back” items (from this punch list/report) will be coordinated and scheduled with (Facilities Management Branch) Office within 5 business days after the punch list is generated.

l) Contractor shall comply with local union regulations, including the required electrician, etc., if union labor is required at a particular site.

m) All of the product will have inside delivery and set up (whether shipped with other product or shipped as a separate order).

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6.4 CONSTRUCTION GENERAL REQUIREMENTS

Methods of manufacturing, fabrication, construction, and installation of general construction items and structural components thereof will meet industry’s highest standards for the following:

a) Manufacturers

b) Materials

c) Fabrication

6.5 CONSTRUCTION REQUIEMENTS

a) Secure Foyer

(i) Demolish existing flooring and provide new LVT

(ii) Paint to match existing

b) General Storage

(i) Demolish existing flooring and provide new VCT

(ii) Demolish existing partition in its entirety, as shown on drawing

(iii) Paint to match existing

(iv) Remove existing door and change swing, use hardware from existing general storage

c) Break Room

(i) Paint to match existing

(ii) Demolish existing flooring, provide new LVT

(iii) Provide Countertop and cabinets above and below the counter, as shown in elevation on drawings.

(iv) Demolish two doors, frames, and hardware. Patch opening with matching wall type, tape and bed, texture, and paint walls.

(v) install (1) one, 84”aff coax RG6 coax for cable tv.

d) Secure File Room

(ii) Demolish existing carpet, provide new VCT

(iii) New walls, as shown on plan

(iv) Provide a dedicated power supply and data for the existing relocated copier.

(v) Provide new door, frame, and hardware

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e) Open Work Area

(i) Provide power for 20 workstations and data for IA, IRS, and 2 General office use workstations.

(ii) Install (3) three Wi-Fi antennas at industry approved locations for maximum coverage.

(iii) patch/replace carpet, as necessary

f) Lockers

(i) Demolish existing carpet, provide new VCT

(ii) Paint to match open office

(iii) Install 20 lockers

(iv) New walls, as shown on plan

g) Conference Room

(ii) Demolish wall as shown on plans

(iii) Provide power and data for general use and relocated CCTV

(iv) Install new wall, as shown on plans

(v) Patch/replace carpet, as necessary

h) RAC Office

(i) Patch/replace carpet, as necessary

(ii) Paint to match existing.

7.0 KICK OFF MEETING:

Attend a kick-off meeting five (5) days after contract award. Meet with the Contracting

Officer’s Representative (COR) to discuss approach, policies, and procedure

8.0 DELIVERABLES

a. All electronic deliverables will be prepared using Microsoft applications in formats selected by the Contractor unless specified otherwise in the Government Furnish Information (GFI).

All deliverables shall be delivered to the COR and the Project Lead electronically.

b. The contractor will make any noted corrections/revisions, within 5 (five) business days, after government review and comment on deliverables. The COR, or the Project Lead, will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance with contract requirements. The Contractor shall ensure the accuracy and completeness of all deliverables.

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The Government will consider errors, misleading statements, incomplete irrelevant information, excessive rhetoric, or repetition as deficiencies and the Contractor shall make corrections at no additional cost.

c. Marking and Delivery: The Contracting and Contracting Officer’s Representative (COR) will finalize the method in which deliverables are to be submitted, and marked for delivery.

d. The List of deliverables is indicated below.

9.0 PERFORMANCE PERIOD

The period of performance for this requirement will be no more than 12 months from the date of award of contract.

10.0 PLACE OF PERFORMANCE

The primary place of work shall be at Long Island Field Office, Melville, NY. The contractor shall attend meetings at

Headquarters in .

11.0 CONTRACT TYPE

The results of this contract is a firm fixed priced.

12.0 INSPECTION AND ACCEPTANCE

12.1 Inspection/Acceptance. Supplies or services delivered under this contract will be inspected and accepted by the COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract.

The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance in accordance with the appropriate inspection and acceptance clause.

12.2 The basis for acceptance shall be compliance with the

Requirements/objectives/constraints set forth in the contract, and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

12.3 Acceptance Criteria. The COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the delivery order. The contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the contractor, at no additional

Page 7 of 11 SOW cost to the Government. The contractor shall make any noted corrections/revisions, within

5 business days, after government review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it.

12.4 Rejection Procedures. If the COR rejects any deliverables, that rejected document will be handled in the following manner:

12.5 After notification that deliverable did not meet the acceptance criteria, the

Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

12.6 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject task/subtask.

12.7 Any rework of rejected deliverables will be completed at no additional cost to the government.

12.8 No payments will be issued against rejected deliverables, until they are corrected and accepted by the government.

13.0 PAYMENT PROCEDURES

13.1 requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by CLIN. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor. Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices should be submitted to

, the COR and the CO. Electronic invoices will serve as the official original copy. Any questions may be directed to the Finance Office at

202/648-7860.

13.2 If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

13.3 To constitute a proper invoice, each invoice must include the following information and/or documentation:

a. Name, address and telephone of the Contractor;

b. Date of invoice and invoice number;

c. Contract number; also modification number, if applicable; and task order number and its modification, if applicable;

d. Description of the supplies/services rendered (including hours incurred

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e. A schedule depicting the following information:

Amount Invoiced by Task

Authorized Amount by Task

Remaining This Period by Task

Cumulative Amount Invoiced by Task

Value of Contract Balance by Task

f. Name of Contracting Officer’s Representative (COR);

g. Travel and ODCs

h. Signature of authorized representative of the firm with the following invoice certification:

“The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, shall be paid by the Contractor when due in the ordinary course of business;

the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this contract.”

BY:

TITLE: ______

DATE:

13.4 Contract Funding Status. The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 85 percent of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract’s expiration date; whichever is sooner. The contractor is cautioned that performance of work above the contract’s ceiling is at the contractor’s risk.

14.0 ATF POLICIES, PROCEDURES AND STANDARDS

14.1 The contractor shall conform to the following guidelines, security requirements, and federal regulation and legislation throughout the life of the contract.

reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

a. Minimum Database Security Requirements as prescribed by the

Information Systems Security Office ( ISSO)

b. NIST Special Publication 800-53

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c. Minimum Security Requirements for Contractor Off Site Labs

d. Publication, 7500.1 Rules of Behavior and Customer Agreement for

Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B –

Technical Standards, 1194.21, Software Applications and Operating Systems, and

1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

15.0 GOVERNMENT FURNISHED PROPERTY:

ATF will provide the following government furnished property:

The awardee will receive CAD drawings.

Furniture Plans/Background drawings.

16.0 CERTIFICATION OF INVOICES

16.1 The Payment Office listed on the first page of the Award Document will make payment upon receipt of an accepted and properly submitted invoice.

16.2 Invoices/vouchers will be completed and submitted in accordance with this Section

5(b) – Electronic Invoicing. The final invoice will be paid upon Government acceptance of the final deliverable. Please also provide a copy of the invoice to the Contracting

Officer.

16.3 The COR’s certification of acceptance is an integral part of the correct invoice/voucher discussed in the "Discounts for Prompt Payment" clause, Section I (FAR

Clause 52.232-8).

16.4 Upon certification, the COR will forward the invoice/voucher to the Payment

Office, as appropriate.

16.5 The Invoice/Voucher will include:

(a) Contract or other authorization number

(b) Product or service description.

(c) Quantities received, if applicable.

(d) Date(s) property or services accepted.

(e) Signature, printed name, title, phone number, and mailing address of the receiving official.

(f) POC to discuss invoice issues.

17.0 PAYMENT

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17.1 Payment for all supplies and services will be made upon Government acceptance, in accordance with the appropriate Payments Clause, FAR 52.232-7.

18.0 INVOICE PAYMENT

18.1 The address to which payment should be made is: (See

18.1 below).

Electronic Invoicing (June 2005)

(a) strongly encourages contractors to invoice electronically. Invoicing electronically saves time, money, and physical storage space for both the

Government and the contractor.

(b) Each invoice must be a proper invoice in accordance with FAR 32.905.

Contractors able to submit invoices electronically should submit each invoice to with a copy to the COR. Electronic invoices will serve as the official original copy. Any questions can be directed to the Finance Office at .

19.0 MANDATORY USE OF GOVERNMENT TO GOVERNMENT

ELECTRONIC MAIL.

Unless exempted by the CO, in writing, communication after contract award with government agencies shall ordinarily be transmitted via electronic mail (e-mail).

20.0 CENTRAL CONTRACTOR REGISTRATION (CCR)

The selected contractor must have an active registration in the CCR database prior to award in accordance with Federal Acquisition Regulation 52.204-7.

21.0 POINTS OF CONTACT

21.1 Contracting Points of Contract

The following points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance should be referred to:

Bureau of ATF

Attn: , Contracting Officer (CO)

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Attn:

22.0 CONTRACT MANAGEMENT

Notwithstanding the contractor’s Responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative

(COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

(a) Contracting Officer (CO): The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority. In such cases, the Contractor is operating at their own risk.

No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The CO is (see 21.1). During any absence of the CO, identified for this contract, other warranted COs from may authorize work under the contract.

(b) Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.