SOW_KitchenEquipment_GordonES_090425.pdf

Statement of Work (SOW) for

Kitchen Equipment for Gordon Elementary School

1.0 BACKGROUND AND PURPOSE.

DoDEA serves the educational needs of children of military service members and Department of De-fense civilian employees by providing pre-kindergarten (Pre-K) through 12th-grade educational re-quirements in three Regions: Americas, Pacific, and Europe. The Americas schools are located within the continental United States as well as Puerto Rico and Cuba is currently comprised of 54 schools providing daily nutritional meals for Pre-kindergarten through 12th grade. Pacific schools are located throughout Japan, Okinawa, South Korea, and Guam; and European schools are located throughout Germany, England, Belgium, Netherlands, Spain, Italy, Turkey, and Bahrain. There are 159 DoDEA schools serving over 65,000 students.

1.1 DoDEA Americas Mid Atlantic District has a requirement for commercial food service equipment to replace equipment at Gordon Elementary School existing kitchen. The equipment requirement will include but is not limited to general purpose food preparation, serving, and storage equipment.

2.0 SCOPE. The contractor shall:

Provide all labor, equipment, materials, tools, quality control, supervision, and shipping and transporta-tion and provide equipment installation, and overall set-up requirements specified.

2.1 Send submittals of products to be furnished for approval to the Contracting Officer’s Representative (COR) within five (5) calendar days of receipt of Award to coordinate material colors and the delivery/installation schedule based on availability of the product. Submittals shall be in electronic or hard copy form (such as product descriptions from website). Submittals must be approved by the Government before delivery is scheduled.

2.2 Unload and deliver the equipment inside the school cafeteria designated space provided by the des-ignation Point of Contact (POC) unless the delivery order specifies otherwise. Designation POC infor-mation will be provided on each Delivery Order with a delivery schedule in advance.

2.3 Be responsible for ensuring all equipment is properly wired and plumbed according to code for the building and breaker boxes. Ensure the purchased equipment being provided can be supported by the current electricity of the building.

2.4 Provide and be responsible for all necessary wire pulls, wire, control wire, conduit, breaker, startup and all other equipment or any part for the proper operation of that equipment including proper opera-tion of all equipment controls.

2.5 Assemble and install all equipment as requested; Responsibility for properly disposal of the equip-ment to turn-in or as requested by the COR.

2.6 Provide the POCs and Facilities team with Start-up of the equipment.

2.7 Complete a site-visit to ensure the equipment procured can fit the space of the replacement equip-ment that is being installed.

3.0. SPECIFICATIONS.

3.1 New and Unused: Unless otherwise noted, all materials must be new, manufactured from current production components, and delivered ready for use.

3.2 Environmental Considerations: All possible product lines offered must meet Green Guard Certifica-tion Standards for Low Emitting Products for the Indoor Environment.

3.3 Standards: All food equipment must be certified for sanitation by a program accredited by the American National Standards Institute (ANSI), such as the National Sanitation Foundation (NSF). The specific standards for certification depend on whether the equipment's surfaces come into direct contact with food.

3.4 Warranty: All food service equipment must have a life cycle of 7 to 10 years or longer as stipulated in the warranty. All warranty information to include manufacturer pamphlets, specifica-tions etc. must be provided to the Government’s on-site facilities and program managers with printed and digital copy to school.

4.0. ACCESS TO THE INSTALLATION.

4.1 Delivery drivers shall have a valid driver’s license and vehicle shall have a valid license plate with valid insurance. Drivers and vehicles not meeting this requirement will not gain access to the installa-tion.

4.2 Time and expense associated with compliance with installation’s vehicle Access Control Proce-dures are the responsibility of the contractor. Information regarding gate access can be obtained at

(910) 907-5165 or https://home.army.mil/bragg/about/garrison/directorate-emergency-services/physi-cal-security/physical-security-department-army-security-guards/access-control

4.3 Performance of Work on Government Premises: Current rules and regulations applicable to the premises where the work will be performed shall apply to the contractor and its employees while work-ing on the premises. These regulations include, but are not limited to, presenting valid identification for entrance, smoking restrictions, and safety procedures.

5.0. DELIVERY.

5.1 Schools receiving equipment are located on military installations in North Carolina. See Technical Exhibit 1 for shipping address/location.

5.1.1 Deliveries shall occur during normal school hours of operation unless otherwise, approved in writing by the destination POC.

https://home.army.mil/bragg/about/garrison/directorate-emergency-services/physical-security/physical-security-department-army-security-guards/access-control https://home.army.mil/bragg/about/garrison/directorate-emergency-services/physical-security/physical-security-department-army-security-guards/access-control

5.1.2 Normal school work hours are from 0730 – 1600, Monday through Friday with the excep-tion of Federal holidays when the schools are closed.

5.1.3 School calendars are located at: https://gordones.dodea.edu/school-calendar Calendars are subject to change based on weather or other conditions.

5.1.4 Delivery shall occur no earlier than ten (10) calendar days before the projected installation start date.

5.1.5 Contractor is advised that all schools are not equipped with loading docks that access the ground floor. The contractor shall be responsible for inside delivery to the locations in the school designated by Government receiving personnel.

5.2 Site Survey: The contractor shall conduct a site-survey within ten (10) calendar days prior to deliv-ery and installation of the kitchen equipment. The Government will provide in each delivery order, names and phone numbers of key personnel required for delivery/installation coordination and quality assurance. Site survey shall be coordinated with the designated POC prior to arriving at the school. The purpose of the site survey is to:

5.2.1 Confirm delivery access and acquire directions to the school.

5.2.2Confirm delivery and installation locations for food service equipment.

5.2.3 Confirm installation date(s) and hours of access to the school. See paragraph 4.4.1.

5.2.4 The contractor shall coordinate with the designated POC 24 hours prior to delivery to co-ordinate available times.

6.0. INSTALLATION.

6.1 Installation services will be required for the specified delivery location and specified date at Gordon Elementary School.

6.1.1 Due to limited temporary storage space at the school kitchen equipment shall be kept by the contractor until a complete delivery and installation schedule is agreed upon between the contractor and Government. Once delivery is made, items must be assembled and installed as soon as possible or within ten (10) calendar days after delivery.

6.1.2 Installation but must be coordinated in writing and approved in writing by the Government prior to execution. Either party may request work to be completed after hours, including evenings and/or weekends.

6.1.4 Assembly and installation must be completed no later than the specified date provided on the Delivery Order. Any late delivery/installation will be considered unfavorable performance.

6.1.5 The steps required for installation services include: storage, delivery, staging, installation, site cleanup, inspection, punch list and final walk-through.

6.2 During and after installation:

https://gordones.dodea.edu/school-calendar

6.2.1 Contractor installation personnel shall not enter any area other than the designated project area and shall be escorted at all times while students are inside the school.

6.2.2 Contractor personnel shall maintain a means of egress from all designated work areas to comply with national local fire codes including staging and assembly areas, building loading dock, corridors, elevator lobbies, and stairs.

6.2.3 The Contractor shall (at all times) maintain a clean and orderly work environment keeping the job site, including staging and storage areas used by the contractor, free from accumulations of waste material or rubbish. Material/debris shall be removed on a daily basis when work is in progress, as a deterrent to accumulation and/or spreading unnecessarily into adjacent areas. All debris shall be hauled away from the military installation by the Contractor.

The contractor shall not use trash cans and dumpsters on the military installation for debris.

6.2.4 Floors shall be protected with plastic, cardboard, or other covering to protect the integrity of the floors from dents, scratches, or other damage when delivering, moving, and assembling furniture.

6.2.5 The contractor shall protect all warranties by immediately correcting all omissions, mistakes, or damage.

6.2.6 Unless directed otherwise by the COR, the contractor shall remove from the project site any defective product or material that has been delivered to the site in error within twenty-four (24) hours.

6.2.7 Prior to completion of the work, the Contractor shall remove from the vicinity of the work area all waste materials, shipping containers, packing rubbish, unused materials, and other like material, belonging to the Contractor or used under the Contractor's direction. The Contractor shall clean up and dispose of waste materials or rubbish in accordance with this paragraph and all applicable federal, state, and local regulations, standards, codes, and laws.

6.2.8 Walk-through and Punch List: Within three (3) workdays after completing installation, the contractor and the Government will jointly verify the working condition of the equipment, the quality of the installation, and the quality of the goods received and develop a punch-list.

6.2.9 During the initial walk-through, the contractor shall provide a team of installers responsible for correcting all deficiencies and making all adjustments, as required, for Agency occupancy and use of the equipment.

7.0 Repairs:

7.1 Any building(s) damage caused by the installation team, including damage to walls, ceiling and floors shall be corrected at contractor’s expense.

7.1.1 The contractor shall correct all punch-list items to the satisfaction of the Government. Repre-sentatives from the contractor's project management and installation teams will accompany the COR or on-site POC on a final walk-through/punch list inspection of the entire product installation within ten (10) working days after distribution of the punch-list.

7.1.2 Contractor shall restore building(s) to the same condition as before the start of equipment in-stallation. Contractor shall repair building damage with techniques that meet the environmental specifications.

7.1.3 The Government will sign the final inspection and acceptance receipt upon completion of in-side delivery, unpacking, assembly/installation, and removal of all packing debris.

END OF SOW