SOW - IT-RELOCATE MDF.pdf

Statement of Work – IRS San Francisco MDF/IDF Cable Relocation

STATEMENT OF WORK (SOW)

Project Title OAK CA0154 CA0281 Alt CON Space Release Project Number 1000927 IO Number GV168001 Shopping Cart Number 5000230038 Installation Address 450 GOLDEN GATE AVE SAN FRANCISCO CALIFORNIA, 6TH FLOOR IRS-Project Manager/Phone Number/Email

Medellin Margaret M, 669-229-1056, Margaret.M.Medellin@irs.gov

IRS COR Medellin Margaret M

Introduction

This requirement is for the services required to support the removal of the existing Main Distribution Frame (MDF) location and the reconfiguration of fiber infrastructure to two existing Intermediate Distribution Frames (IDFs). The purpose of this scope is to provide specifications for all tasks associated with moving the MDF and affected wiring at 450 GOLDEN GATE AVE SAN FRANCISCO CALIFORNIA, 6TH FLOOR to support the release of a portion of the 6th floor where the MDF is located. Demolition of the MDF room and associated demolition activities will be performed by others.

The contractor shall furnish all labor, materials, and equipment necessary to complete the requirements of this contract.

The contractor shall receive, unload, assemble stage, deliver, and install wiring and any required materials as indicated in this scope. The contractor shall also be responsible for disposing of all debris associated with the materials provided for this SOW.

Project Requirements

This project will require the shutdown of internet service for a minimum time as all wiring for the building is housed in the MDF located on the 6th floor, so close coordination with the Project Manager is required.

Schedule/Specifications: Project may be completed in several phases depending on the impact on the existing business units remaining on the other floors. All work to be performed Monday through Friday, between 6:00 am-6:30 pm.

Variations to the schedule must be coordinated with the Project Manager and IT Specialist.

Project Schedule

Period of Performance: 7/25/2026 - 9/30/2026

Installation to begin: 07/25/2026 Installation to be completed: 09/30/2026

IRS requests that work take place during regular working hours. Monday through Friday, 6AM – 6:30PM.

If more than 2 phases are required, vendor will provide a delivery schedule.

All deliverables and services will be accepted onsite by the designated on-site representative. Steps should be taken by the contractor to prevent any damage to the doors, walls, and floors; and if damage occurs the vendor is responsible to repair all such damage. The trash receptacles and dumpsters on-site are for Government employee use only and cannot be used by the contractor.

Contractor shall provide the following services:

1. MDF Decommissioning Support

a. Coordinate the IRS Project Manager regarding the removal schedule of the MDF space.

b. Safely disconnect existing fiber cabling.

c. Identify, label and document all fiber pathways affected by the MDF removal.

2. Conduit Installation

a. Furnish and install one (1) new 2” EMT conduit pathway between the two existing IDF rooms.

b. Provide all required fittings, supports, couplings and hardware codes and standards.

c. Coordinate routing to avoid existing utilities and minimize disruption

3. OM# Fiber Pull-Back and Re-Termination

a. Install new OM3 Multimode fiber cabling to the MDF and extend into the two existing IDF rooms, as required.

b. Terminate the OM3 fibers with new connectors at both IDF locations.

c. Test and certify all re-terminated fibers in accordance with TIA/EIA standards and manufacturer specifications.

d. Provide test results upon completion.

4. MPOE Fiber Re-Routing and Termination

a. Install new fiber cabling from the MPOE to MDF location.

b. Terminate the MPOE fibers into one designated IDF location.

c. Terminate fibers with new connectors and perform end-to-end testing.

d. Provide documentation and test results.

5. Labeling and Documentation

a. Provide updated labeling at all fiber terminations to reflect new routing and IDF locations.

b. Update as-built documentation reflecting final fiber pathways and termination plans.

6. Demo Cable

a. Demo 180 cables and fiber from existing racks.

Building Information

Deliver to: Internal Revenue Service

POD Street Address: 450 GOLDEN GATE AVE SAN

FRANCISCO CALIFORNIA, 6TH FLOOR

Site access and information to be provided and coordinated with the IRS Project Manager and any designees.

All deliveries will need to be coordinated with Project Manager.

Security Requirements

Contractor employees must carry picture ID at all times when working on the IRS premises. The Contractor shall provide the names, work identification (ID) numbers or driver’s license (DL) numbers of all contract employees, including those hired from temporary agencies on company letter head and provide with quote submission and confirm 48 hours prior to start of the services.

Contract employees ID/DL must comply with The REAL ID Act (the Act) of 2005 that established minimum security standards for identification documents such as driver's licenses and prohibits Federal agencies from accepting driver’s licenses and identification cards from states not meeting the Act’s minimum standards. At this time valid State issued Drivers Licenses and IDs are acceptable in lieu of the REAL ID. Please e-mail information to the IRS Project Manager Medellin Margaret M, Margaret.M.Medellin@irs.gov, 669-229-1056, 1 week prior to service.

This is a secured facility. The contractor and employees must obtain clearance before entering the jobsite. Sign-in/out of the facility will be required, and IRS issued badges must always be worn while in the building.

Possession and/or use of firearms, alcoholic beverages or drugs on Government premises are prohibited. Cameras are not permitted on premises. Persons and property entering Government property are subject to search.

All proxy cards or other access items are the sole property of the government and must be surrendered upon request to authorized government personnel.

NOTE: Contract employees without proper ID will not be allowed on Federal property.

Contractor Responsibilities

Unless otherwise specified herein, the Contractor shall provide all supplies, labor, personnel, equipment, tools, materials, supervision, travel costs, and other items or services necessary for the maintenance and repair of the building, its structures, and related systems and equipment as defined in this scope of work. The IRS will not be responsible for lost or stolen contractor’s property.

The Contractor is responsible for coordinating all requirements for use of loading areas, building entrances and elevators with the designated IRS project manager or lessor. The Contractor is responsible for obtaining any required clearances or permits that may be required by the local municipality for parking on streets during unloading or loading. The Contractor shall deliver copies of clearances or permits to IRS project manager or lessor of the building at least 2 weeks prior to the delivery.

Contractor personnel shall take all the necessary precautions to avoid scarring, marring or damaging government property. Make every reasonable effort to protect slab/floors, ceilings, walls and other property from damage and shall restore all such property to conditions substantially the same as when work began.

Contractor will provide an on-site work supervisor for the duration of the project. Contractor is required to (i) be licensed; (ii) maintain insurance coverage that is common within the industry and for the nature of work; (iii) supply any permits that may be needed.

All Contractor personnel shall be required to wear proper identification, badge, etc. when working in the Government facility. Identification card or badge is always to be displayed on contractor employees.

Contractor shall provide personnel who are professional, reliable, trained, and experienced in the performing the job requirements.

Contractor personnel shall maintain a neat, clean, and hazard-free working environment to the extent practicable.

Contractor shall incur any cost to repair or restore to its original condition Government property damaged during the performance of this work. Upon completion, all packing materials, debris, dust, etc. shall be removed from the premises and discarded in accordance with local and state regulations.

The work shall be carried out in such a manner so that there will be little interference with the proper execution of Government business. All persons employed in the contract work shall, while on the premises, comply with all building regulations.

The Contractor will perform the following per phase identified:

Upon award of contract, the Contractor shall contact the IRS Project Manager Medellin Margaret M, Margaret.M.Medellin@irs.gov, 669-229-1056, commencement, and coordination of performance.

1. Prepare a schedule of dates and times when installation will occur, including anticipated completion date.

Initial schedule shall be provided within one (1) day of receiving award notification to the IRS Project Manager through e-mail notification to Medellin Margaret M, Margaret.M.Medellin@irs.gov, 669-229- 1056.

2. No additional fees shall be charged for required parts omitted from the Government’s (IRS) specifications or labor required in accordance with the government’s (IRS) requirements.

3. Upon commencement of performance, the Government (IRS) will instruct the Contractor of the proposed location for each device. Any changes that result in a change in the price of the contract will only be approved by the Contracting Officer through contract modification executed by the Contracting Officer.

4. The Contractor shall furnish and install all equipment that is necessary for the successful installation.

Quality Assurance

The Government shall evaluate the Contractor’s performance under this contract. All surveillance observations shall be recorded by the Government. When an observation indicates defective performance, the IRS POC shall request the contractor’s representative initial the observation.

Government verification inspections of services shall not constitute acceptance, nor replace the Contractor inspection or in any way relieve the Contractor of any responsibility to take all actions necessary to assure highest quality of service rendered.

The Contractor may be required to meet with the IRS POC several times to provide update information on the project.

Meetings shall be as often as necessary as determined by the IRS POC.

END of IRS-SOW