SOW_HH_SATOC_DRAFT.pdf

SECTION C: STATEMENT OF WORK

HYDRAULIC AND HYDROLOGIC ENGINEERING AND SCIENTIFIC SERVICES

IN SUPPORT OF U.S. ARMY CORPS OF ENGINEERS, NORTHWESTERN DIVISION,

PORTLAND DISTRICT, PORTLAND, OREGON

C-1. GENERAL. The Architect and Engineering Firm (henceforth known as A-E), as an independent A-E and not as an agent of the Government, shall provide all labor, management, facilities, supplies, equipment, and materials (other than those to be furnished by the Government as set forth in this contract or supporting Task Orders), as necessary to accomplish the required services. The A-E shall plan, schedule, coordinate and ensure the full, effective, efficient, and economical performance of all services ordered under this contract. The A-E shall provide adequate professional supervision and quality control to ensure the accuracy, quality, completeness, and timely progress of the work.

C-2. LOCATION OF SERVICES. The A-E may be required to render services at the office(s) of various other team members, on-site at the offices of various U.S. Army Corps of Engineers (USACE) activities, or on-site at various project sites or installations, or anywhere within the Northwestern Division’s geographic area of operations. The location of work performed under this contract shall be stated in the individual Task Orders.

The Government expects the bulk of the Task Orders to be issued by USACE, Portland District (NWP); however, the Procurement Contracting Officer (PCO) may issue written authorization to other USACE Districts in Northwestern Division (NWD) to issue Task Orders under this contract.

C-3. CONTRACT EFFECTIVE PERIOD(S). See Section B, Notes, for all Contract time periods.

C-4. TYPICAL SERVICES. Typical services under this contract include Hydraulic and Hydrologic Engineering services for the evaluation, analysis, and design of water resources civil works projects including dams, levees, jetties, bank protection, rivers, estuaries and other facilities. Engineering services not otherwise specified in this statement of work shall be provided in accordance with ER 1110-2-1150 and other guidance as specifically cited in Individual Task Orders. Typical services include:

C-4.1. Hydraulic and Coastal Design.

C-4.1.1. Hydraulic design, numerical and physical modeling/prototype testing for juvenile and adult fish passage, spillways, outlet works, and navigation locks.

C-4.1.2. Numerical Model Studies.

C-4.1.3 Physical Model Studies.

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C-4.1.4. Coastal engineering including coastal processes analysis, sedimentation analysis, and coastal structure design.

C-4.2. Reservoir Regulation and Water Quality. Total Dissolved Gas and Temperature modeling, flood risk management and conservation season regulation analysis, and water control manual updates.

C-4.3. River and Hydrologic Engineering.

C-4.3.1. Hydrologic analyses including precipitation, runoff, water supply, reservoir analysis, and statistical relationships.

C-4.3.2. River engineering and floodplain analysis, sediment yield and transport analysis, and associated numerical modeling.

C-4.3.3. Geomorphic assessments and analysis.

C-4.3.4. Risk and consequence analysis associated with riverine structures.

C-4.4. Other. The following services may be incidental to complete requirements.

C-4.4.4. Hydrographic (single-beam and multi-beam sonar) and topographic surveys to support H&H efforts.

C-5. PERFORMANCE OF SERVICES. The A-E shall render services under this contract on such days, continuous or intermittent, as are required by the needs of the Government and ordered by the PCO during the contract period. Task Orders issued under this IDIQ will be performance based. Detailed statements of work will be developed for individual Task Orders and will contain a Scope of Work (SOW) and a Quality Assurance Surveillance Plan (QASP). All data, reports, models, or other information developed under this contract is the property of the Government and will be collected at the completion of individual Task Orders. Any information given out to a third party must be approved by the Portland District’s PCO. On a case-by-case basis, as approved by the PCO, the A-E may be allowed to use data and information developed during the Task Order for presentations and professional papers. The Corps reserves the right to review and redact any information prior to release. Credit will be given to the Corps.

C-6. ENGINEERING SERVICES. Engineering services not otherwise specified in this performance work statement shall be provided in accordance with ER 1110-2-1150 and other guidance as specifically cited in Individual Task Orders.

C-6.1 Hydraulic and Coastal Design.

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C-6.1.1. Hydraulic design of juvenile and adult fish facilities, high and low head dam facilities, and navigation facilities.

C-6.1.2. Planning, design, construction, and interpretation of physical model studies to include hydraulic design of fish passage and hydraulic structures.

C-6.1.3. Development of numerical (1-D, 2-D, and 3-D) models of hydraulic structures and environments.

C-6.1.4. Procurement and interpretation of hydroacoustic data from stilling basins, reservoirs, streams, federal navigation channels, fishways, and submarine structures for model development and condition assessment.

C-6.1.5. Planning, execution, interpretation, and reporting of prototype testing and data collection programs including use of instrumentation such as Acoustic Doppler Current Profilers (ADCP) and Acoustic Doppler Velocimeters (ADV), data processing methods, and interpretation of river velocities and flows around structures.

C-6.1.6. Development of CFD model geometry and grids using state-of-the-art geometry development and grid generation software to present numerical and physical modeling results in visualization software (such as TecPlot, FieldView, Paraview, or similar programs).

C-6.1.7. Hardware and software to build, develop, and execute computational fluid dynamic (CFD) models using Star CCM+, Flow-3D, and other CFD programs.

C-6.1.8. Coastal Engineering development and analyses of coastal processes

(both incident to projects and within project areas), determination of applicable wave and water level climate, calculation of wave forces, overtopping and wave transmission, wind setup and wave run-up and analysis of hydraulic and sedimentation processes.

C-6.2 Reservoir Regulation and Water Quality.

C-6.2.1. Reservoir analyses including flood control and conservation, flood warning systems, system analyses, Endangered Species Act (ESA) flow issues, water control manuals, real-time operational studies (runoff, flood, etc.), and real-time reservoir management for flood control.

C-6.2.2. Water Quality modeling of reservoirs, rivers and estuaries.

C-6.2.3. Use of water quality modeling programs including CE-QUAL-W2 (COE

2D reservoir/river model), and associated modeling programs including HEC-ResSIM and HEC-RAS. Aquarius data system products.

C-6.3. River and Hydrologic Engineering.

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C-6.3.1. Statistical and probability analyses, discharge, precipitation, and risk and uncertainty evaluations; hypothetical storm development, period-of-record evaluations, ungaged basin evaluations, rainfall – runoff analyses, Probable Maximum Precipitation (PMP), snowmelt modeling, Probable Maximum Flood (PMF) and spillway design hydrograph development, coincident analysis for hydrologic and hydraulic projects through straightforward application of the total probability theorem or through stochastic sampling of predicted parameter probability distributions within hydrologic and hydraulic models.

C-6.3.2. Channel design, fluvial geomorphic assessments, ecosystem restoration/channel restoration based on state of the art understanding of restoration practices, large wood design for restoration, restoration design in tidal wetland environments, sediment transport principles and analytical procedure, process based channel design, bank protection, riprap sizing, and river training structures (groins, pile dikes, etc.).

C-6.3.3. Development of steady state and unsteady numerical (1-D and 2-D) models of river and estuarine structures and environments for fixed bed and mobile bed conditions. Development of numerical hydraulic models to support deep water and shallow draft navigation assessments and/or design. Planning, application, and interpretation of numerical model studies for hydraulic investigations such as floodplain management studies/flood insurance studies, habitat restoration projects, and sediment transport.

C-6.3.4. Use of River and Hydrologic programs including HEC-HMS, HEC-RAS, , HEC-SSP, HEC-ResSim, and HEC- DSSVue, AdH, and Delft.

C-6.3.5. Use of Geographic Information Systems Programs including ArcGIS.

C-6.3.6. The following work may be required in conjunction with, but will only be incidental to, A-E efforts:

C-6.3.6.1. Hydrographic (single-beam and multi-beam sonar) and topographic ) surveys to support modeling.

C-6.3.6.1. Analysis of tidal wetlands in estuary environments that can support ecosystem restoration design.

C-6.3.6.2. Familiarization of FEMA policies, analytical and mapping standards/requirements for flood hazard mapping partners and flood insurance studies.

C-6.3.6.3. Preliminary and final engineering for riverine structures including bio-engineering repairs of existing revetment structures and other infrastructure.

C-7. TECHNICAL CRITERIA AND STANDARDS.

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C-7.1. Applicable Laws and Regulations. The A-E shall perform all work in accordance with current Federal and State laws and regulations regarding personal safety, training, report requirements, and site investigation procedures.

C-7.2. Codes and Standards. Comply with the latest codes, standard and regulations applicable to the work requested including USACE engineering Regulations, Pamphlets, Manuals, etc., and Industry Codes and Standards.

C-7.3. Applicable Publications. The A-E will be provided with applicable Guide Specifications, Engineering Manuals, Engineering Technical Letters, Design Memoranda, and other technical reference materials per Task Order as appropriate.

C-7.4. Professional Stamps or Seals and Signatures on Drawings. Stamp, or seal and sign by a professional engineer who is registered in the United States of America, all design documents. The documents shall include:

C-7.4.1. One set of properly signed, stamped, or sealed and dated drawings;

and

C-7.4.1. A certified cover document showing, for each discipline, the name and stamp or seal of the professional who supervised the work, and the date stamp or seal was affixed.

C-8. COMPLIANCE WITH APPLICABLE LAWS. Perform all work following current Federal and State laws and regulations. Ensure that Contractor employees strictly observe the laws of the US or other governing bodies affecting all operations at all sites.

Comply with all applicable laws under which the contractor operates, including those concerning the inspection and operation of equipment and the applicable licensing of personnel. Assume full responsibility for the safety of contractor employees, plant, and materials.

C-9. COMPUTER AIDED DESIGN (CAD) AND BUILDING INFORMATION

MODELING (BIM) REQUIREMENTS: All detailed design drawings shall be developed on a CAD system. The CAD system shall be capable of producing design drawings in the latest version of Bentley MicroStation or Autodesk (AutoCAD and AutoCAD Electrical) for 2D drawings. Additionally, the 3D solid modeling software utilized shall be fully compatible with Autodesk Inventor. CAD services shall be in compliance with the Architectural, Engineering and Construction (A/E/C) CAD Standard as issued by the CAD/BIM Technology Center https://cadbimcenter.erdc.dren.mil/. Drawings must be delivered to the Government in the agreed format. Any conversion processes from other formats must be approved by the Government prior to submission of deliverables.

For BIM deliverables, a Project Execution Plan (see https://cadbimcenter.erdc.dren.mil/ for template and instructions) is required prior to the start of design. The plan shall, at a minimum, document BIM uses, analysis technologies, tools, conversion processes, and workflows. All questions regarding CAD and BIM requirements may be directed to the

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Portland District CAD/BIM Management team at CADD-System@usace.army.mil, (503) 808-4825, (503) 808-4884, or (503) 808-4857.

C-9.1. System Approval. As part of the A-E’s proposal for this Contract, the A-E shall furnish the Government with a description of the CAD system intended to be used so compatibility can be verified with the NWP CAD system manager. All CAD files used for the creation of the CAD drawings shall be delivered in electronic format to the Government and shall be fully interoperable, compatible, and editable with the Bentley MicroStation software.

C-9.2. Format Verification. The CAD files may be submitted in other design software formats if pre-approval has been obtained from the NWP CAD Manager. If another file format is utilized to produce the drawings, it is the A-E’s responsibility to convert the files to MicroStation format and to verify file information after it has been converted.

C-10. CONTRACT DRAWINGS. Contract drawings developed under this contract must contain enough detail to define project requirements, allow solicitation of construction bids, and permit construction of project features. The contract drawings shall conform to USACE CAD standards. Submitted CAD drawings (e.g., plans, elevations, sections, schedules, details, etc.) shall be derived (commonly known as extractions, views or sheets) and maintained from the submitted design model(s).

C-11. SOLID MODELS. Solid models developed under this Contract must contain sufficient detail to identify all relevant design parameters including datums and elevations (relative or absolute), component relations, constraints, reference planes, clearances or interferences, dimensions, and material properties. The deliverable 3D design model must be developed to include all systems (e.g., civil, architectural, structural, mechanical, electrical, etc.) as they would be built and to reflect as-built conditions.

C-12. CONTRACT SPECIFICATIONS. Deliver Contract Specifications (Specs) under this contract that contain sufficient information to define project requirements, allow solicitation of construction bids, and permit construction of the project features. Specs delivered under this contract shall be in conformance with NWP established policy. In general, technical specifications shall be produced from United Facilities Guide Specifications (UFGS) and NWP Engineering and Construction locally prepared specifications. UFGS sections can be downloaded from the web at http://www.wbdg.org/ccb/browse_cat.php?c=3.

C-12.1. Software Requirements. Prepare UFGS sections using SpecsIntact software. The SpecsIntact software can be downloaded free of charge from http://specsintact.ksc.nasa.gov/. Information training for SpecsIntact is offered at NWP periodically. Contact the Contracting Officer’s Representative (COR) to coordinate attendance. At the completion of the design, and at a time noted in the schedule of the Task Order statement of work, provide the SpecsIntact source files (UFGS edited

C-7 sections) to NWP via email, an external hard drive, or prearranged FTP site. The source files and external hard drive will become the property of the Government. Direct questions regarding facilitation of review and publishing specifications using SpecsIntact to the NWP Specification Engineer.

C-12.2. Specification Formatting and Review. Upon receipt of A-E developed specifications, the NWP Specification Section will edit them for formatting and tags (non-technical only) as may be required to ensure consistency throughout the entire specification package. A working file for each specification section may receive non-technical formatting edits and may be provided to the A-E for additional editing in response to review comments during the BCOES review process.

C-13. DESIGN CALCULATIONS. Calculations support design decisions and document design criteria, loading, material selection, and geometry. In cases where sound and prudent engineering judgment conflicts with the above guidance, use the guidance that is more conservative and consult with NWP prior to using the guidance.

C-13.1. Content. Present calculations in clear and legible format, incorporating tables showing all design loads and conditions. Identify the source of loading conditions, formulas, and references. Clearly explain assumptions and conclusions, and note all references used. Document the performance, safety, anticipated construction/fabrication/installation methods, data sheets and/or catalog cuts of specified equipment and materials, and correspondence with NWP and other pertinent entities as required in the detailed statement of work for individual Task Orders.

C-13.2. Verification. Calculation sheets must carry the names or initials of the individual making the calculations and the individual checking them, and the dates of the calculations and checking. If initials are used, provide a separate list of the individual names and initials. No portion of the design calculations shall be computed and checked by the same individual. Check all calculations prior to submission to NWP.

C-13.3. Format. Calculation sheets must be 8 ½ - by 11-inches or 11- by 17-inch foldouts. Sheets must be numbered, include a table of contents, and if hardcopy submittals are required, bound in a loose-leaf 3-ring binder. Provide dividers to separate individual design features. Provide one hardcopy of the original (if required) and one electronic copy to NWP at the completion of each Task Order. The electronic copy must be in Adobe Acrobat *.pdf format, with a table of contents linked to the sections. Record the electronic copy on CD-ROM or portable hard drive, if required.

C-14. COMPUTER VIRUS CHECKING. Prior to submitting an electronic file or electronic media to the Government, check it for viruses utilizing an anti-virus software package. The product used must be current. Maintain a subscription or use a software product vendor who provides updates regularly (no less than once every three months).

C-15. DESIGN NOTEBOOKS. Design notebooks shall document the design of the product fully. The standard for detail and documentation applied is such that a

C-8 competent person in the same discipline should be able to review the design notebook and determine how and why a design element was chosen. Design notebooks shall include calculations, relevant correspondence, guidance documentation, cut sheets, sketches, cost info, etc.

Reviews shall be thoroughly documented, including all comments and comment responses, red lined drawings, and back checks shall be contained in a “Quality Control” folder.

Design notebooks shall be electronic, and files shall be maintained in a logical, organized format which can be easily navigated by a competent person. Include a file of the table of contents which lists the directories and general locations of the info (i.e.

drawings, specifications, calculations, catalog cuts, meeting minutes, trip reports, etc.).

C-16. GEOGRAPHIC INFORMATION SYSTEM (GIS). Produce GIS data that meets USACE mandated Spatial Data Standards for Facilities, Infrastructure of Environment (SDSFIE). A free copy of this software is available at http://www.sdsfieonline.org.

These GIS files must be fully compatible with NWP Enterprise GIS (EGIS) System which utilizes Environmental System Research Institute (ESRI) ArcGIS v10.1 File Geodatabase format. All geospatial data must also be documented through the preparation of standard metadata (data about data) descriptions. The A-E shall ensure that the metadata delivered is compliant with the ISO 19115 North American Profile (NAP) and shall be created using ESRI ArcGIS ArcCatalog and compatible with version

10.1. The Standard is available for purchase at: http://www.webstore.ansi.org.

Additional resources regarding the ISO 19115 NAP are available here:

http://www.fgdc.gov/metadata/geospatial-metadata-standards#nap.

C-17. EQUIPMENT AND SUPPLIES. The supplies to be furnished and/or provided by the A-E must be identified in the detailed SOW provided for individual Task Orders, as applicable.

C-18. SUBMITTAL SCHEDULE AND REQUIREMENTS. Each Task Order issued under this contract shall specify products to be delivered. The A-E shall reference individual Task Orders for applicable submittal schedules.

C-19. QUALITY CONTROL. For each applicable Task Order, the A-E shall prepare and submit a Quality Control Plan (QCP) within 14 calendar days following Notice to Proceed. The QCP shall be in accordance with Engineering Regulation (ER) 1110-1- 12, “Quality Management” which can be viewed at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerRegulations/ER _1110-1-12.pdf. The QCP shall address the following:

C-19.1. Management Philosophy. Management approach and methodology to be followed during the performance of the work.

C-19.2. Management Structure. Description of roles and responsibilities.

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C-19.3. Analysis Tools. Tools, such as computer programs, to be used in the execution of the Task Order.

C-19.4. Scheduling. The sequence of events involved in carrying out the specific tasks. Clearly show the review and correction periods scheduled prior to submittals.

C-19.5. Communication. The methods by which clear and accurate communications are to be achieved, the names of parties authorized to request modification of the work, and how much modification will be coordinated and documented.

C-19.6. Procedures. The A-E shall define the procedures for conducting reviews, which shall include functional, technical, interdisciplinary, bidability, constructability, and operability reviews.

C-20. A-E QUALITY ASSURANCE. The A-E shall perform a quality assurance review of each product delivered under this contract. The review shall focus on verification of assumptions and methods used in analysis and alternatives development, and the review of calculations, design criteria, and developed drawings. The review shall verify the product meets the customer’s needs consistent with the requirements set forth in individual Task Orders and this Contract section. The same individuals who produced the work shall not complete the review.

C-21. AGENCY TECHNICAL REVIEW (ATR). ATR is an in-depth review, managed within USACE, and conducted by a qualified team not involved in the day-to-day production of a project/product. The purpose of this review is to ensure the proper application of clearly established criteria, regulations, laws, codes, principles, and professional practices. The ATR team reviews the various work products and assures that all the parts fit together in a coherent whole. ATR teams will be composed of senior USACE personnel (Regional Technical Specialists, etc.), and may be supplemented by outside experts as appropriate. To assure independence, the leader of the ATR team shall be from outside the Northwestern Division and the remaining ATR members shall be from outside NWP. EC 1165-2-209 requires that DrChecks be used to document all ATR comments, responses, and associated resolution accomplished. While the A-E is not responsible for performing the ATR, the A-E shall respond to any comments in Dr.

Checks.

C-22. DESIGN REVIEW CHECKING SYSTEM. In accordance with ER 1110-1-8159, utilize the design review and checking system (DrChecks) for annotating and managing all review comments generated during specified progress reviews. DrChecks is a free online collaboration tool accessible via the Internet at http://www.projnet.org. The preferred minimum computer system requirement to utilize DrChecks, is Microsoft Internet Explorer 5.5 (or above) with Internet access. Provide this capability to contractor staff requiring access to submit, evaluate, or backcheck review comments.

Initialize account set-up for DrChecks as follows:

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C-22.1. Access. To initialize an office’s use of DrChecks, choose a contact person within the office to call the DrChecks Help Desk at 800-428-HELP, weekdays for 8 a.m.

to 5 p.m., Central time. The point of contact will be given an office password to distribute to others in the office. Individuals can then go to the hyperlink at (http://www.projnet.org) and register as a first-time user. Upon registration, each user will be given a personal password to the DrChecks system.

C-22.2. Assignment. Once the office and individuals are registered, the USACE project manager or lead reviewer will assign the individuals and/or offices to the specific project for review. At this point, persons assigned can make, annotate and/or close comments, depending on their particular assignment.

C-23. TRAVEL AND TRANSPORTATION. When per diem, travel, or mileage costs are required under a task order, the Contractor shall adhere to the Joint Travel Regulations (JTRs) for Civilians which can be found at www.dtic.mil/perdiem/index.html.

Use current per diem rates to propose Travel and Transportation costs associated with each Task Order. Provide justification if per diem rates are not used. Exceptions to these guidelines shall be approved in advance by the KO. Costs will be allowable only if the following information is documented:

Date and place (city, town, or other similar designation) of the expenses.

Purpose of the trip.

Name of person on the trip and that person’s title or relationship to the A-E.

C-24. SAFETY.

C-24.1. Accident Prevention. In performing this contract, the A-E shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies, and equipment, and avoiding work interruptions.

C-24.2. Compliance with the Secretary of Labor. The A-E shall comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910.

C-24.3. Record of Exposure. The A-E shall maintain an accurate record of exposure data on all accidents incident to work performed under this Contract resulting in death, traumatic injury, occupational disease, or damage to property, materials, or equipment. The A-E shall report this data in the manner prescribed by the PCO.

C-24.4. Noncompliance. The COR and PCO shall notify the A-E of any noncompliance with these requirements, and of the corrective action required. This notice, when delivered to the A-E, shall be deemed sufficient notice of noncompliance and corrective action required. After receiving notice, the A-E shall immediately take

C-11 corrective action. If the A-E fails or refuses to take corrective action promptly, the PCO may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

C-24.5. Safety Manual. The A-E shall conform to all safety standards contained in the most recent edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, and all subsequent additions and amendments. EM 385-1-1 and its changes are available at http://www.usace.army.mil/CESO/Pages/Home.aspx.

C-24.6. Accident Prevention Plan. The A-E shall prepare an accident prevention plan and hazard analysis as required in Section 1 of EM 385-1-1 prior to initialization of any work under this contract.

C-25. ANTITERRORISM/OPERATIONS SECURITY (AT/OPSEC). For applicable Task Orders, all A-E and all associated Sub-Contractor employees shall comply with applicable facility access and local security policies and procedures; any or all of the subparagraphs listed below (C-27.1 through C-27.6) may be required in each Task Order. If any of the following requirements have been fulfilled within one year prior to notice to proceed of a Task Order, verification of such shall be provided by the A-E to the COR. The A-E shall adhere to Army policy requirements regarding Antiterrorism/Operations Security as follows:

C-25.1. AT Level I Training. Complete AT Level I awareness training with 30 calendar days after contract/task order award date. Within five days after completion of training by all affected Contractor employees and sub-contractor personnel, submit a signed and dated training roster to the COR. Obtain the training DVD from the A-E Coordinator. Estimated training time is 10 minutes per individual.

C-25.2. Access and General Protection/Security Policy and Procedures. If required, comply with applicable facility access and local security policies and procedures. Provide all information required for background checks to meet facility access requirements to be accomplished by the Security Office to the COR and Project Security Point of Contact (Security POC). Comply with all personal identity verification requirements as directed by the Department of Defense (DoD), Headquarters Department of Defense (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility change, the Government may require changes in Contractor security matters or processes.

C-25.2.1. Contractors who do Not Require CAC but Require Access to a

DoD Facility or Installation. Comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) applicable installation, facility and area access, and local security policies and procedures provided by the Government Representative.

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C-25.2.2. Identification of Employees. Within 15 days prior to the commencement of work, submit by secure means (through a password protected spreadsheet or Adobe document, or encrypted email) a complete, dated, signed list of all Contractor and sub-contractor employees and their titles who will be working on the project. Revise and resubmit this listing when personnel changes occur. Provide the following information to the COR:

Name of A-E Name of Employee Employee’s birth date Employee’s place of birth Employee’s valid identification with photo

C-25.2.3. Non-US Citizen Employees. Submit color photocopies of the

Permanent Resident Card and passport of all Contractor employees who are non-US citizens to the COR. If a current passport is not available, a minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years must be submitted. The COR will provide the Portland District Security Office the submitted photocopies at least one month (30 calendar days) in advance of the start of work by the employees. Contractor personnel who are non-US citizens will not be permitted access to the Project until the Foreign Visitor Authorization is received from Headquarters (HQ) USACE. Contractor personnel who are non-US citizens will not be permitted to work on the contract at all until Foreign Visitor Authorization is received.

C-25.2.4. Authorized Unescorted Access Requirements. Perform a Personnel Risk Assessment (PRA) on all Contractor personnel that require authorized unescorted access to the Powerhouse. Costs associated with the execution of the PRA shall be at the expense of the Contractor. The content of the PRA is defined by the requirements as follows:

C-25.2.4.1. Criminal Check - Obtain a criminal background check, completed within the last seven years, on all Contractor personnel that require authorized unescorted access to the Powerhouse. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The Project Security Officer through the COR will approve, disapprove, or revoke authorized unescorted access to the Powerhouse as a result of the 7-year background check.

C-25.2.4.2. Identity Verification - Contractor employees shall provide positive verification of individual identity prior to authorized unescorted access to the Powerhouse. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued

C-13 driver's license or ID card in compliance with REAL ID (https://www.dhs.gov/real-id) is acceptable for identity verification.

C-25.2.4.3. Update the Criminal Check and Identity Verification at least every seven years for each employee requiring authorized unescorted access to the Powerhouse.

C-25.2.4.4. Escort Requirements - Government or Contractor personnel that have authorized unescorted access to the Powerhouse may escort Contractor personnel whom are not cleared for authorized unescorted access to the Powerhouse.

All costs related to the escorting of non-cleared personnel shall be at the expense of the Contractor. Do not place additional burden upon the Government to provide these escorts. Prior to access, coordinate with the Project Security Officer, including at a minimum:

C-25.2.4.4.1. Verification of identity with photo identification

C-25.2.4.4.2. Name of escorting individual and verification of unescorted status

C-25.2.4.4.3. Time of entry into the Powerhouse

C-25.2.4.4.4. Time exiting the Powerhouse

C-25.2.5. Security Programs.

C-25.2.5.1. Submit and maintain a quarterly security awareness program for employees requiring authorized unescorted access to the Powerhouse. Distribute security awareness documents, as furnished by the Project Security Officer, to all Contractor and sub-contractor personnel. Costs associated with the distribution of the security awareness documents shall be at the expense of the Contractor. Distribute these documents using direct (email, memos, computer training, and etc.) and indirect (posters, brochures, and etc.) communications.

C-25.2.5.2. Annual mandated North American Electric Reliability Corporation

(NERC) Critical Infrastructure Protection (CIP) Training Program. Submit and maintain an annual NERC CIP Training Program. When the Contract requires the Contractor employee to have authorized unescorted access to the Powerhouse, the annual NERC CIP Training shall be completed by the employee prior to authorized unescorted physical or authorized cyber access to the Powerhouse. The Project Security Officer or COR will furnish the training curriculum, materials, and supplies. Costs associated with the execution of this training shall be at the expense of the Contractor. A minimum of seven days prior to engaging in work, submit a complete, signed and dated listing of all personnel who have successfully completed the annual NERC CIP Training. Submit a revised listing within seven calendar days of any personnel changes.

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C-25.3. iWATCH and/or CorpsWatch Training. Complete the local iWATCH, CorpsWatch, See Something, Say Something program. Use this locally developed training to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. Complete this training within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. Submit a signed and dated training roster for each Contractor and sub-contractor employee to the COR within five calendar days after completion of training. Estimated training time is five minutes per individual. Obtain training DVD from A-E Coordinator.

C-25.4. Requirement for OPSEC Training. Complete Level 1 OPSEC training within 30 calendar days of commencing performance. Submit a signed and dated training roster for each employee to the COR within five calendar days after completion of training by all employees and sub-contractor personnel. Additionally, all Contractor employees and sub-contractor personnel must complete annual OPSEC awareness training. Obtain training DVD from A-E Coordinator. Estimated training time is 15 minutes per individual.

C-25.5. Sensitive and/or Restricted Areas. Contractor Personnel will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All Contractor employees, including sub-contractor employees, who are not in possession of the appropriate access privilege, will be escorted by authorized personnel in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C-25.6. E-Verify Program. Pre-screen all employees using the E-verify Program

(http://www.uscis.gov/E-Verify) website to meet the established employment eligibility requirements. Ensure that each employee has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system.

Provide an initial list of verified/eligible employees to the COR no later than three business days after receipt of award.

C-26. QUALITY CONTROL. Under this contract, the A-E is responsible for the completeness and accuracy of all work performed, for compliance with all parts, and with properly identifying the correct design and/or study conclusion requirements under all laws and regulations. The Government will rely upon the professional quality of work that the A-E will perform. The A-E’s quality assurance/quality control plan (QA/QC) for this contract shall be prepared in accordance with ER 1110-1-12 Quality Management and shall be submitted for review and acceptance by the Government.

C-26.1. Quality Assurance Surveillance Plan (QASP). The A-E will be evaluated during performance of individual Task Orders under this contract to ensure compliance with the proposed and accepted performance goals, regulations and guidance. This evaluation will be performed according to a QASP. The Government will develop a draft QASP for inclusion into the statement of work prepared for individual Task Orders. The QASP will be refined and reviewed with the A-E during the Task Order award process, C-15 supplied to the A-E, and used by the Government to evaluate the A-E’s performance.

Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both. A sample QASP is shown below:

QUALITY ASSURANCE PLAN FOR TASK ORDER TITLE

CONTRACT NO. W9127N22DXXXX, TASK ORDER NO. W9127NXXFXXXX

Deliverable or

Service Requirement

Measurement / Metric

Surveillance Method

Frequency Procedures to be taken when performance standards not met Task 1: Management Plans Quality Control Plan

Timeliness, accuracy, quality, consistency, and functionality

Submittal Review Draft and Final a. A-E revision of submittal;

b. Poor performance evaluation

In addition to the information shown on the table, above, the QASP will also address non-performance or re-performance of non-compliant work, A-E quality control requirements and processes.

C-26.2. Performance Metrics. The A-E shall be evaluated on the Performance Metric based on the QASP. These performance metrics will be used as the basis of the Contractor Performance Assessment Reporting System (CPARS) evaluation, which defines the assessment of the A-E’s performance.

For this contract, the following guidelines for the establishment of ratings will be used, supported by the weight of evidence documented during the Government’s surveillance efforts:

Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the A-E were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the

Government’s benefits. The contractual performance of the element or sub-element being evaluated accomplished with some minor problems for which corrective actions taken by the A-E were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the A-E appear or were satisfactory.

Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a

C-16 serious problem for which the A-E has not yet identified corrective actions. The A-E’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the A-E’s corrective actions appear or were ineffective.

C-27. SUBCONTRACTORS.

C-27.1. Consultants. Under this Contract, the use of the term “Consultant” shall be synonymous with the term “Subcontractor.”

C-27.2. Provisions in the Subcontract. The A-E Prime Contractor shall insert appropriate provisions in all subcontracts related to this Contract. Ensure sufficient fulfillment by subcontractors of all contractual provisions. A copy of all subcontracts shall be furnished to the Government upon request.

C-27.3. Supplying Name of Subcontractor. Prior to award of any Task Order in which subcontractors will be utilized, the Contractor shall provide, in writing, a statement of the extent and character of the work to be done under subcontract with regard to each discipline he/she proposes to provide. If, for sufficient reason at any time during the performance of the work for any Task Order the Contracting Officer determines that any subcontractor is incompetent, or is not performing the subcontract work in an acceptable manner, he will notify the Contractor in writing accordingly. Immediate steps shall be taken by the Contractor to obtain acceptable performance or cancel such subcontractor. Subletting by subcontractors shall be subject to the same requirement.

C-27.4. Relationship between Subcontractor and Government. Nothing contained in this Contract shall be construed as a contractual relationship between the subcontractor and the Government.

C-27.5. Subcontractor’s Performance. If the Procurement Contracting Officer determines at any time during this Contract that any subcontractor is incompetent or is not performing the subcontract work in an acceptable manner, the A-E shall be notified in writing accordingly. Immediate steps shall be taken by the A-E to obtain acceptable performance or cancel such subcontract. Subletting by subcontractors shall be subject to the same requirement.

C-27.6. Approval of Subcontractors. Prior to award of any Task Order in which subcontractors will be utilized, the Contractor shall provide, in writing, a statement of the extent and character of the work to be done under subcontract and the following information about each subcontractor:

C-27.6.1. Name and designation.

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C-27.6.2. Experience with respect to (Contractor to fill in with proposal) as specifically referenced in the detailed statement of work for each individual task order.

C-28. RESPONSIBILITIES.

C-28.1. Responsibilities Made by Agents. The Government assumes no responsibility for any understanding or representations made by any of its agents prior to or during the execution of this Contract unless:

C-28.1.1. Such understanding or representations are clearly stated in the Contract

C-28.1.2. The Contract expressly provides that the responsibility is therefore assumed by the Government.

Representations made, but not expressly stated, and for which liability is not expressly assumed by the Government in the Contract, shall be deemed for the information of the A-E only.

C-28.2. Conflict of Interest. The A-E shall take every measure to ensure that a conflict of interest, or the appearance, does not occur with regard to services provided under this Contract. The A-E shall adhere to the following:

C-28.2.1. Prior to issuance of any Task Order, the A-E shall provide any information relevant to past, present, or planned interest relative to services provided under the Task Order that could, or could be perceived, as:

C-28.2.1.1. Impairing the A-E’s ability to render impartial, technically sound, and objective assistance, or

C-28.2.1.2. In the absence of any relevant interests referred to above, the A-

E shall submit a statement clarifying that, to the best of its knowledge and belief, no such condition exists.

C-28.2.2. The A-E shall notify the Procurement Contracting Officer, at any time during performance under Contract, of any changes in its organization that could affect its unbiased performance, be considered or perceived as a conflict of interest, or provide an unfair advantage.

C-29. WAIVER OF RIGHTS. Neither the Government’s review, approval, or acceptance of, nor payment for, any of the services required under this Contract shall be construed to operate as a waiver of any rights under this Contract or of any cause of action arising out of the performance of this Contract. The A-E shall be, and remain liable to, the Government for damages caused by the A-E’s negligent performance of any services performed under this Contract.

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C-30. DELAY OF WORK. Any circumstances arising during the course of work which could result in a delay to the completion date shall be reported immediately to the Contracting Officer or the COR by telephone and in writing.