SOW_Haskell_Lab Door Relocation 2025sn.pdf

STATEMENT OF WORK

Lab Door Relocation Project

OK5HAA02C6

Haskell Indian Health Center Lawrence, Kansas September 2025

Oklahoma City Area Indian Health Service

Department of Health and Human Services

OK5HAA02C6

Haskell, Kansas

TABLE OF CONTENTS:

1.0 INTRODUCTION / BACKGROUND

2.0 OBJECTIVE

3.0 SCOPE OF WORK

4.0 TASKS / REQUIREMENTS

5.0 DELIVERABLES

5.1. List of Deliverables

5.2. Submittals

5.3. RFI

5.4. Warranty

5.5. Transmittals

6.0 PROGRESS / COMPLIANCE / INSPECTION

6.1. Inspections

6.2. Contractor – Signing In/Out

6.3. Life Safety and Infection Control

7.0 REFERENCES

7.1. Existing As-Built

7.2. Quality of Workmanship

8.0 SECURITY REQUIREMENTS

9.0 POINT OF CONTACT

10.0 LOCATION

A. Contractor Work Hours:

B. Tobacco Free Campus:

11.0 PERIOD OF PERFORMANCE

EXHIBITS:

OK5HAA02C6

Appendix & Photos & Drawings ...................................................................... Appendix A

Site Pictures Facility Drawings

OK5HAA02C6

Haskell Indian Health Center

1.0 INTRODUCTION / BACKGROUND

The Haskell Indian Health Center was originally constructed in 1979. The entry door to the Patient Restroom for specimen collection is located inside the Lab Draw room. The Patient Restroom door should be relocated to the corridor. The wall should be closed in where the existing Patient Restroom door is removed, and a collection transfer window shall be added in this area.

2.0 OBJECTIVE

The objective of this project is to move the Patient Specimen Collection Restroom door outside of the Lab Draw area and into the corridor. Contractor shall utilize the existing door for the relocation. The area where the existing door is removed shall be walled back in and a specimen passthrough collection window/shelf shall be installed.

3.0 SCOPE OF WORK

The contractor shall remove the existing Patient Specimen Restroom pass-through door currently located in the Lab Draw room. Contractor shall reuse and relocate the existing door in the corridor and install it in a new jamb with new hardware. The new location can be seen in the attached pictures and drawings in Appendix A.

Contractor shall frame in and finish the wall area where the existing door is removed on both sides and in a manner that keeps the wall covering/theme as close to the existing as possible. Framing shall be of metal material. All tile work, patching, painting, texture, etc. is the responsibility of the contractor. All work shall ensure seamless integration with surrounding areas. Contractor shall install base/cove moldings that are in line with surrounding areas. Contractor shall utilize the upper half of this space to install a pass-through specimen cabinet between the Patient Restroom and Lab Draw Area. An example can be seen in Appendix A.

The new door opening in the corridor will require cutting into the existing CMU (Concrete Masonry Unit) block wall and adding new structure to support the new door jamb and door. Framing and appropriate header shall be of metal and ensure structural integrity.

Contractor shall install a threshold at the base of the new door opening that ensures a smooth transition between the corridor and Patient Restroom.

Contractor is responsible for performing a ICRA (Infection Control Risk Assessment) and installing safety hazard mitigation. Contractor shall implement appropriate construction protection practices considering this is a medical facility. This includes but is not limited to the installation of zipper walls and poly sheeting from floor to ceiling to limit contamination to surrounding areas.

Contractor shall supply all equipment, parts, labor, etc. to relocate Patient Restroom door, construct walls, add pass through specimen cabinet, add framework, etc.

OK5HAA02C6

4.0 TASKS / REQUIREMENTS

Contractor shall provide services and furnish all labor and materials to perform work as required and set for under the Scope of Work.

Contractor shall provide an itemized bid based on a unit-price of common items containing their quantities, material cost, and labor cost.

All work shall be scheduled through the Facility Manager. Work shall be performed during normal working hours. Servicing requiring power disruption shall occur after facility operation hours in order to minimize disruptions to patient care services. Work shall be performed in accordance with all state and local codes.

Contractor, sub-contractor, and/or anyone doing work under the contract, who will be on or inside the Haskell Indian Health Center property, shall have gone through and passed a background check according to Indian Health Services requirements.

Contractor is responsible for dust containment, all preparation, teardown, and cleanup.

Contractor is responsible for any IHS portion of the facility or equipment that is damaged due to the work of the contractor during this contract.

5.0 DELIVERABLES

5.1. List of Deliverables

Task End Result/Deliverable Schedule/Milestone Pre-Construction Meeting

1 Schedule – Gant Chart or Bar Chart Submitted before Notice to Proceed (NTP)

2 List of On-Site and Key Personnel

Provide a list of Contractor’s staff and Sub-Contractor listing.

Contractor shall update list when changes occur.

3 Project Specific Safety Plan Prior to mobilization. As required.

4 Schedule of Values Provide at pre-construction meeting.

Progress Meetings and Correspondence 5 Daily Progress Reports Daily to COR and CO.

6 Progress Meeting As required.

Construction or Services 7 Update Progress Schedule As required.

8 Submittals As required.

9 RFIs As required.

Completion of Project

10 Punch List Substantial Completion 11 Final Punch List Final Completion O&M and Training

12 Operations & Maintenance Manuals Substantial Completion

13 Training Schedule after Approval of O&M Manuals

As-Built Drawings & Project Records

OK5HAA02C6

14 Redline Drawings End of Project Functional Testing of Systems

15 Electrical Meter Testing Provide record of testing of meters.

Warranties 16 Warranties Substantial Completion Payments 17 Progress Payments As required.

18 Schedule of Values Attachment to progress payment request.

19 Release of Claims Attachment with Final Payment

5.2. Submittals

Submittals may be shop drawings, product data, cut-sheets of equipment, material samples, sketches, manufacturer’s literature, catalog descriptions, or other description sufficient in detail for review and action to allow a decision by COR. COR shall respond within 5-7 business days.

Substitutions or deviations not approved by the COR risk rejection. Submittals and Safety Data Sheets (SDS) for chemicals and materials shall not be used until approved.

5.3. RFI

If the Contractor desires additional explanation or interpretation of this scope of work, the request must be submitted in writing as a Request for Information (RFI) to the COR and CO via electronic format.

5.4. Warranty

Warranty shall continue for a period of 1-year from the date of final acceptance of the work.

5.5. Transmittals

The contractor shall provide 2 hard copies of each deliverable, and one electronic version.

6.0 PROGRESS / COMPLIANCE / INSPECTION

The Government requires the following from contractors in order to monitor progress and ensure compliance:

6.1. Inspections

Government shall inspect regarding quality assurance and remedies regarding non-conforming work.

6.2. Contractor – Signing In/Out

Contractor shall coordinate with the clinic Facility Manager on the signing in/out and scheduling of Contractor’s staff and sub-contractors in order to maintain

OK5HAA02C6

efficient use of traffic-flow, parking, and access to building and locked areas.

6.3. Life Safety and Infection Control

Before any construction or services are to be performed within the facility, the Contractor is 100% responsible for implementing and maintaining all Safety and Infection Control Measures during performance of their contract.

Initial and periodic inspection will be conducted by the COR, Safety Officer, and/or Infection Control Officer, and by Facilities Manager. Any life safety or infection control deficiencies will have to be immediately corrected by Contractor.

Contractor is responsible for implementing all safety and infection control measures to ensure these measures meet OSHA, NFPA Codes, ASHRE, and Joint Commission standards during the course of this project.

7.0 REFERENCES

7.1. Existing As-Built

As-built prints for electrical wiring and plumbing fixture placement are unavailable. See attached lighting and room layouts and schedules for estimation use only.

7.2. Quality of Workmanship

Contractor shall perform high quality trade and craft workmanship. All work must conform to, and comply with, the latest edition and version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, NEC, FGI Guidelines for Design and Construction of Health Care Facilities 2014 edition, and Joint Commission Codes, Standards and Guidelines for Hospitals (CAMH).

8.0 SECURITY REQUIREMENTS

Contractor shall abide by all Safety, Security and Infection Control Policies and Procedures of the IHS facility.

Contractor shall comply with security requirements including personal identification.

Contractor shall be responsible for providing each of their employee with an ID badge.

ID badge shall be worn at all times when performing work during the course of this project.

OK5HAA02C6

9.0 POINT OF CONTACT

IHS Oklahoma Area, COR Larry Hutcheson, General Engineer, EIT Indian Health Service, Oklahoma City Area Division of Facilities Management Office of Environmental Health & Engineering 701 Market Drive Oklahoma City, OK 73114 Cell: (405) 626-0369 E-mail: Larry.Hutcheson@ihs.com

IHS – Haskell Indian Health Center Jason Schuler, Facility Manager Haskell Indian Health Center

2415 Massachusetts St.

Lawrence, KS 66046 Phone: 785-832-4828 Email: Jason.Schuler@ihs.gov

10.0 LOCATION

The project location is:

2415 Massachusetts St.

Lawrence, KS 66046

A. Contractor Work Hours:

Normal business hours are Monday through Friday from 8:00 a.m. to 4:30 p.m.

Facility staff work schedule hour are on Monday through Friday from 07:00 a.m.

to 4:30 p.m. Any work requested after hours and on weekends require pre-scheduled and approval before any work is to be perform.

Coordination and scheduling of work is to be coordinated with the COR.

Work performed shall be planned to minimize the impact to services to the IHS facility by working after-hours and weekends when noted in the scope of work.

B. Tobacco Free Campus:

IHS facilities are a tobacco free campus. No smoking is permitted on the campus grounds.

11.0 PERIOD OF PERFORMANCE

The period of performance for this scope of work is 120 calendar days after notice to proceed (NTP).

mailto:Jason.Schuler@ihs.gov

OK5HAA02C6

Contractor may work after-hours or weekends to complete portions of the work as long as previously approved by COR, CEO, and/or Facility Manager.

Scope of Work was written by:

IHS internal Scope of Work approval authority:

OK5HAA02C6

Appendix A

2415 Massachusetts St.

Lawrence, KS 66046

OK5HAA02C6

OK5HAA02C6

This is the new location for the door in the corridor.

There are CMU blocks in a portion of this wall that will have to be cut in order to install door frame.

OK5HAA02C6

Inside view of existing door in restroom. Door is leading into Blood Draw area.

OK5HAA02C6

Above the ceiling view of area where existing door is located.

There is a CMU block wall where door will be relocated.

OK5HAA02C6

Outside view of restroom door from Blood Draw area. Door shall be removed and reused, and door opening shall be filled in to match existing surroundings.

OK5HAA02C6

This is the inside of the existing restroom. Tile must be removed and cut in properly around new door entrance.

OK5HAA02C6

RED indicates existing door location.

BLUE indicates new location for door.

OK5HAA02C6

OK5HAA02C6

Example of pass-through specimen cabinet. Cabinet should have latching mechanisms on both sides for Patient privacy and safety.

OK5HAA02C6

11.0 PERIOD OF PERFORMANCE