SOW_Hanscom Aero Club_Ticket 1839 FINAL.pdf

STATEMENT OF WORK (SOW)

Hanscom Aero Club Automated Fuel Management System Replacement Contract Type: Firm-Fixed-Price (FFP) Location: Hanscom Air Force Base (AFB), MA – Hanscom Aero Club Tracking Number: Ticket 1839

1.0 Scope & Objective

The Contractor shall provide all labor, materials, equipment, transportation, and technical expertise necessary to remove the existing obsolete fuel management terminal and furnish, install, and commission an upgraded automated self-service fuel terminal at the Hanscom Aero Club fueling facility.

2.0 Site Conditions & Existing Infrastructure

• Facility: Hanscom Aero Club aircraft fueling apron, Hanscom AFB, MA.

• Fuel Dispenser: Mechanical aviation fuel dispenser dispensing 100LL AvGas.

• Existing Terminal: Obsolete QTPod M3000 payment terminal and pedestal.

• Mounting Pad: Concrete foundation and mounting pad are existing and sound for direct pedestal installation.

• Network & Power: Existing field power and a hardwired Government IT

Ethernet drop are available at the installation point.

3.0 Contractor Tasks & Requirements

3.1 De-Installation & Removal

• Safely isolate, disconnect, and remove the existing QTPod M3000 console and mounting pedestal.

• Inspect existing conduit and field wiring connecting the pedestal to the mechanical dispenser to verify integrity for reuse.

• Lawfully remove debris / unit from Hanscom AFB and dispose of.

3.2 Equipment Furnishing & Installation

• Furnish and install one (1) new QTPod M4000 automated fuel management terminal.

• The replacement terminal must include:

• Heavy-duty, all-weather protective pedestal enclosure.

• Direct interface compatible with the existing single-hose mechanical dispenser.

• Integrated payment card reader, outdoor daylight-readable display, and numeric keypad whose gateway solution integrates with JPMorgan Chase Paymentech.

• Hardwired Ethernet interface configuration for base network connectivity.

• Securely mount the new pedestal to the existing concrete pad.

• Connect the terminal to existing electrical power and dispenser control wiring.

3.3 System Verification & Commissioning

• Perform complete electrical verification, startup diagnostics, and system testing.

• Verify dispenser pump authorization, transaction logging, receipt generation, and automatic emergency/authorized shutoff.

• Conduct live fuel test transactions in coordination with Hanscom Aero Club personnel to ensure full operational readiness.

4.0 Compliance, Cybersecurity, and Standards

Prior to final Government acceptance, the Contractor shall satisfy the following requirements:

• PCI-DSS Compliance: The terminal hardware and card processing components must hold current Payment Card Industry (PCI) compliance. The Contractor shall furnish an active Attestation of Compliance (AoC).

• Cybersecurity / Authority to Operate (ATO): The system must comply with Department of the Air Force IT and cybersecurity mandates. The Contractor shall provide all required technical specifications, hardware architecture details, and data flow diagrams required to support the Government's ATO package.

• Personnel Qualifications: Work on fueling dispensers and classified electrical areas must be performed by certified technicians experienced in aviation/commercial fuel management systems.

• Warranty: The Contractor shall provide a minimum one (1) year workmanship warranty covering installation and labor, in addition to standard manufacturer hardware warranties.

5.0 Government-Furnished Support & Base

Access

• Base Access: Hanscom AFB is a controlled-access installation. The Contractor shall submit security clearance, vehicle, and visitor pass requests to the Contracting Officer's Representative (COR) at least ten (10) business days prior to site mobilization.

• Facility Support: Hanscom AFB IT will ensure active network drop/IP provisioning at the fuel terminal site prior to scheduled commissioning.

• Outage Coordination: Hanscom Aero Club will coordinate any temporary fueling service interruptions required during physical replacement.

6.0 Period of Performance & Deliverables

• Period of Performance: All work shall be delivered, installed, and accepted within 45 calendar days after award/Notice to Proceed (NTP).

• On-Site Installation Duration: Physical on-site changeout and commissioning shall not exceed two (2) consecutive business days once materials are on-site.

• Deliverables Schedule:

Deliverable Description Due Date

Manufacturer Data & Manuals

Product cut sheets, operating, and maintenance manuals

Prior to / at installation

PCI Attestation of Compliance (AoC)

Proof of active PCI compliance

With initial proposal or before mobilization

ATO Technical Package Architecture diagrams and technical data required for base IT approval

Within 10 days of award

Commissioning & Checkout Report

Signed verification showing successful end-to-end fueling test

At completion of on-site work