Combined Synopsis Solicitation-Hanscom Aero Club_QTPodM4000_Signed.pdf

Combined Synopsis/Solicitation for

Commercial Products

Hanscom Aero Club Automated Fuel Management System

Replacement

Solicitation Number: 2027-PZI-1839

Contract Specialist: Lt Luis R Cruz (luis.cruz.8@us.af.mil)

Procurement Contracting Officer (PCO): David Conquergood (david.conquergood.1@us.af.mil)

Issuing Activity: AFLCMC/PZIB, Hanscom AFB – Operational Contracting Division

1. General Synopsis & Instructions

This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

NOTE TO OFFERORS:

All instructions, templates, and formats contained herein must be explicitly adhered to; otherwise, a quote may be determined incomplete and excluded from consideration for award.

If your firm is selected as the apparent awardee, the Government will provide a copy of the award document for signature. The signed contract must be returned to the Government within twenty-four (24) hours of receipt. If the apparent awardee fails to meet this deadline, the Government reserves the right to make award to the next lowest-priced, technically acceptable offeror. The

Government reserves the right to enter into interchanges/discussions with all, some, or none of the offerors.

2. Solicitation Number

2027-PZI-1839

3. Solicitation Type

Request for Quote (RFQ) mailto:luis.cruz.8@us.af.mil mailto:david.conquergood.1@us.af.mil

4. Regulatory Authority & Provisions in Effect

Provisions and clauses herein are in effect through Federal Acquisition Circular (FAC) 2026-01, Department of the Air Force Federal Acquisition Regulation Supplement, and applicable Class

Deviations.

5. Set-Aside Status

100% Total Small Business Set-Aside

6. North American Industry Classification System (NAICS) Code

333914 – Measuring, Dispensing, and Other Pumping Equipment Manufacturing

7. Small Business Size Standard

750 Employees

(Note: Pursuant to FAR 19.505(c)(2) and 13 CFR 121.406(d), the Nonmanufacturer Rule is waived for this acquisition as the estimated value is at or below the Simplified Acquisition

Threshold).

8. Small Business Competitiveness Demonstration Program

Not Applicable (N/A)

9. Contract Line Item Numbers (CLINs) & Structure

Quotes shall be submitted in accordance with the attached Government Bid Schedule format.

Prices shall be firm-fixed-price and shall not exceed two (2) decimal places.

CLIN Description Qty Unit Unit Price Total Price

Hanscom Aero Club QTPod

M4000 Upgrade

Decommission/remove existing

QTPod M3000 terminal and pedestal; furnish, install, wire, test, and commission one (1) new brand-name QTPod M4000 automated fuel management terminal in accordance with the

Statement of Work (SOW).

1 Each $__________ $__________

10. Description of Requirements

The Contractor shall provide all labor, materials, equipment, transportation, and technical expertise necessary to decommission and remove the existing obsolete terminal and furnish, install, and commission one (1) new brand-name QTPod M4000 automated fuel management terminal at the Hanscom Aero Club fueling facility in strict accordance with the attached Statement of Work (SOW).

11. Period of Performance & Delivery

Total Period of Performance (PoP): All work, deliverables, installation, and final acceptance testing shall be completed within 45 calendar days after Notice to Proceed

(NTP).

On-Site Installation Duration: Physical on-site changeout and commissioning shall not exceed two (2) consecutive business days once materials and personnel are mobilized on-site.

12. Place of Delivery and Acceptance

Hanscom Air Force Base (HAFB), Bedford, MA 01731 (Hanscom Aero Club Fueling Apron).

13. FOB Point

FOB Destination

14. Solicitation Attachments

1. Attachment 1: Statement of Work (SOW) – Hanscom Aero Club Automated Fuel

Management System Replacement (Ticket 1839 FINAL)

2. Attachment 2: Brand Name Justification (BNJ) – QTPod M4000

3. Attachment 3: Government Bid Schedule

15. Contracting Points of Contact (POC)

Contract Specialist: Lt Luis R Cruz, Email: luis.cruz.8@us.af.mil

Procurement Contracting Officer: David Conquergood, Email:

david.conquergood.1@us.af.mil

16. Additional Solicitation Information & Base Access

System for Award Management (SAM): In accordance with RFO 52.204-7, all interested parties must possess an active registration in the SAM database (https://www.sam.gov) at mailto:luis.cruz.8@us.af.mil https://www.sam.gov/ the time of quotation submission and at time of award. Quoters must provide their CAGE code and Unique Entity Identifier (UEI) with their quote. Quoters must be certified as a

Small Business under NAICS 333914.

Invoicing Instructions: In accordance with R-DFARS 252.232-7003(b) (DEVIATION 2026-

O0022), all invoices shall be submitted electronically via Wide Area WorkFlow (WAWF) at https://wawf.eb.mil/.

Availability of Funds: In accordance with RFO 52.232-18 (Availability of Funds), funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated/authorized funds from which payment can be made. No legal liability on the part of the Government may arise until funds are confirmed available in writing by the Contracting Officer.

Solicitation Cancellation: The Government reserves the right to cancel this solicitation at any time without reimbursement of quotation preparation costs.

Base Access & REAL ID Act Compliance: Hanscom AFB is a controlled-access installation. All contractor personnel performing on-site must present REAL ID-compliant identification (or an acceptable secondary DHS identity credential such as a U.S. Passport, Military ID, CAC, or TWIC card) to obtain base visitor passes. Security coordination must occur through the Contracting Officer's Representative (COR) at least ten (10) business days prior to mobilization.

17. Instructions to Offerors – Commercial Products (RFO 52.212-1 Addendum)

The provision at RFO 52.212-1 applies to this acquisition with the following addenda:

1. Format & Submission:

Quotes shall be submitted via email directly to Lt Luis R Cruz (luis.cruz.8@us.af.mil) and David Conquergood (david.conquergood.1@us.af.mil).

DO NOT submit quotes through SAM.gov.

Total submission volume shall not exceed twenty-five (25) pages (excluding representations and certifications).

All prices must be entered on the attached Government Bid Schedule and shall not exceed two decimal places.

2. Quote Package Contents: Quoters must provide the following:

Volume I – Technical Proposal:

A detailed technical narrative demonstrating understanding of and capability to perform all requirements outlined in the Statement of Work (SOW).

Written acknowledgment that all work on hazardous fueling equipment will be performed by certified fueling system technicians.

Proof of current Payment Card Industry (PCI) Attestation of Compliance

(AoC) covering the hardware/terminal solution.

https://wawf.eb.mil/ mailto:luis.cruz.8@us.af.mil

Manufacturer product cut sheets and technical specification data for the

QTPod M4000.

Volume II – Price Proposal:

Completed Government Bid Schedule with firm-fixed-price CLIN breakdown.

Volume III – Representations and Certifications:

Completed representations under RFO 52.240-90 and RFO 52.240-91 (and any required disclosures).

3. Solicitation Questions: Questions regarding this solicitation must be submitted via email to the Contract Specialist no later than 12:00 PM EDT on 28 October 2026. Questions received after this time may not be answered.

4. Submission Deadline: All quotes must be received via email no later than 12:00 PM EST on 06 November 2026. Quotes must remain valid for a minimum of ninety (90) calendar days from the submission deadline.

18. Evaluation – Commercial Products (RFO 52.212-2 Incorporated in Full

Text)

(a) Evaluation Factors: The Government will award a contract resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation is most advantageous to the

Government, price and other factors considered. Award will be made on the basis of Lowest

Price Technically Acceptable (LPTA) in accordance with RFO 15.103-2 and RFO Part 13 procedures.

The following evaluation factors will be utilized:

1. Factor 1 – Technical

2. Factor 2 – Price

Factor 1 – Technical:

The Government will evaluate the technical proposal on an Acceptable / Unacceptable basis against the mandatory requirements of the Statement of Work:

Acceptable: The quote clearly demonstrates the technical approach, capabilities, and materials necessary to satisfy all requirements in the SOW, including furnishing the brand-name QTPod M4000, complying with concrete pad/wiring interfaces, providing certified fueling technicians, and submitting active PCI AoC documentation.

Unacceptable: The quote fails to clearly demonstrate understanding or capability to satisfy the minimum requirements of the SOW, fails to provide brand-name QTPod M4000 cut sheets, or omits mandatory PCI compliance verification.

1588042860C Highlight

1588042860C Highlight

Factor 2 – Price:

Only quotes evaluated as Technically Acceptable under Factor 1 will be evaluated under Factor 2.

Price will be evaluated for completeness and price reasonableness in accordance with FAR

13.106-3.

(b) Options: N/A – This requirement is a firm-fixed-price single CLIN supply buy; no option periods are included.

(c) Notice of Award: A written notice of award or issuance of a purchase order furnished to the successful quoter shall result in a binding contract without further action by either party.

19. Additional Provisions Incorporated by Full Text

RFO 52.237-1 Site Visit (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

RFO 52.240-90 Security Prohibitions and Exclusions Representations and Certifications

(DEC 2025)

(Quoter must complete applicable representations regarding covered telecommunications equipment, FASCSA orders, Sudan, and Iran as detailed in the solicitation package).

RFO 52.240-91 Security Prohibitions and Exclusions (DEC 2025)

(Mandatory supply chain and telecommunications prohibitions; incorporated in full text).

RFO 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. The full text of a solicitation provision may be accessed electronically at: https://www.acquisition.gov/far-overhaul/far-part-deviation-guide.

20. Provisions Incorporated by Reference

RFO 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain

Federal Transactions (SEP 2024) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

RFO 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements – Representation (JAN 2017)

RFO 52.204-7 System for Award Management (NOV 2024)

RFO 52.204-8 Annual Representations and Certifications (DEVIATION 2025-O0004) (MAR

2025)

RFO 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations –

Representation (NOV 2015)

RFO 52.209-5 Certification Regarding Responsibility Matters (MAR 2026) (DEVIATION

2026-O0038)

RFO 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a

Felony Conviction Under Any Federal Law (FEB 2016)

RFO 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services

(MAR 2026)

RFO 52.229-11 Tax on Certain Foreign Procurements – Notice and Representation (JUN

2020)

RFO 52.233-2 Service of Protest (SEP 2006)

R-DFARS 252.204-7998 Alternate A, Annual Representations and Certifications (FEB

2026) (DEVIATION 2026-O0043)

R-DFARS 252.215-7007 Notice of Intent to Resolicit (JUN 2012) (DEVIATION 2026-O0048)

R-DFARS 252.215-7012 Requirements for Submission of Proposals via Electronic Media

(JAN 2018) (DEVIATION 2026-O0048)

R-DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense

Contractors (JAN 2023) (DEVIATION 2026-O0048)

R-DFARS 252.215-7992 Only One Offer (MAR 2026) (DEVIATION 2026-O0048)

R-DFARS 252.225-7000 Buy American – Balance of Payments Program Certificate – Basic

(FEB 2024) (DEVIATION 2026-O0041)

R-DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro

Regime (MAY 2022) (DEVIATION 2026-O0041)

R-DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur

Autonomous Region – Representation (JUN 2023) (DEVIATION 2026-O0041)

21. Clauses Incorporated by Reference

RFO 52.203-6 Restrictions on Subcontractor Sales to the Government – Alternate I (NOV

2021)

RFO 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN

2020)

RFO 52.203-13 Contractor Code of Business Ethics and Conduct (NOV 2021)

RFO 52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

RFO 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017)

RFO 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011)

RFO 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

(JUN 2020)

RFO 52.204-13 System for Award Management Maintenance (OCT 2018)

RFO 52.204-19 Incorporation by Reference of Representations and Certifications (DEC

2014)

RFO 52.208-9 Contractor Use of Mandatory Sources of Supply or Services (MAY 2014)

RFO 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (JAN 2025)

RFO 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV

2015)

RFO 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial

Services (NOV 2023)

RFO 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020)

RFO 52.219-8 Utilization of Small Business Concerns (JAN 2025)

RFO 52.219-13 Notice of Set-Aside of Orders (MAR 2020)

RFO 52.219-14 Limitations on Subcontracting (OCT 2022)

RFO 52.219-28 Post-Award Small Business Program Rerepresentation (JAN 2025)

RFO 52.222-3 Convict Labor (JUN 2003)

RFO 52.222-35 Equal Opportunity for Veterans (JUN 2020)

RFO 52.222-37 Employment Reports on Veterans (JUN 2020)

RFO 52.222-40 Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010)

RFO 52.222-50 Combating Trafficking in Persons (OCT 2025)

RFO 52.222-54 Employment Eligibility Verification (JAN 2025)

RFO 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 13706

(JAN 2022)

RFO 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

RFO 52.223-5 Pollution Prevention & Right-To-Know Information (MAY 2024)

RFO 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated

Items (MAY 2008)

RFO 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (MAY 2024)

RFO 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and

Air Conditioners (MAY 2024)

RFO 52.223-23 Sustainable Products and Services (MAY 2024)

RFO 52.224-3 Privacy Training (JAN 2017)

RFO 52.226-4 Notice of Disaster or Emergency Area Set-Aside (NOV 2007)

RFO 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (JUN

2020)

RFO 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY

2024)

RFO 52.228-5 Insurance – Work on a Government Installation (JAN 1997)

RFO 52.229-3 Federal, State, and Local Taxes (FEB 2013)

RFO 52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (FEB 2013)

RFO 52.232-1 Payments (APR 1984)

RFO 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial

Services (NOV 2021)

RFO 52.232-33 Payment by Electronic Funds Transfer – System for Award Management

(OCT 2018)

RFO 52.232-36 Payment by Third Party (MAY 2014)

RFO 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

RFO 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR

2023)

RFO 52.233-1 Disputes (MAY 2014)

RFO 52.233-3 Protest After Award (AUG 1996)

RFO 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

RFO 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

RFO 52.242-5 Payments to Small Business Subcontractors (JAN 2017)

RFO 52.245-1 Government Property (SEP 2021)

RFO 52.249-8 Default (Fixed-Price Supply and Service) (APR 1984)

RFO 52.252-2 Clauses Incorporated by Reference (FEB 1998)

R-DFARS 252.201-7000 Contracting Officer’s Representative (DEC 1991) (DEVIATION

2026-O0002)

R-DFARS 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense-

Contract Related Felonies (JAN 2023) (DEVIATION 2026-O0031)

R-DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC

2022) (DEVIATION 2026-O0031)

R-DFARS 252.204-7004 Antiterrorism Awareness Training for Contractors (FEB 2026)

(DEVIATION 2026-O0043)

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident

Reporting (MAY 2024) (DEVIATION 2024-O0013 Rev 1)

R-DFARS 252.204-7022 Expediting Contract Closeout (MAY 2021) (DEVIATION 2026-

O0043)

R-DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or

Hazardous Materials (SEP 2014) (DEVIATION 2026-O001)

R-DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JAN 2023) (DEVIATION

2026-O001)

R-DFARS 252.225-7048 Export-Controlled Items (JUN 2013) (DEVIATION 2026-O0041)

R-DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro

Regime (JAN 2023) (DEVIATION 2026-O0041)

R-DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur

Autonomous Region (JUN 2023) (DEVIATION 2026-O0041)

R-DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports (DEC 2018) (DEVIATION 2026-O0022)

R-DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(DEVIATION 2026-O0022)

R-DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) (DEVIATION 2026-

O0022)

R-DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

(JAN 2023) (DEVIATION 2026-O0023)

R-DFARS 252.239-7016 Telecommunications Security, Equipment, Devices, Techniques, and Services (DEC 1991) (DEVIATION 2026-O0023)

R-DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991) (DEVIATION 2026-

O0034)

R-DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2022) (DEVIATION

2026-O0034)

22. Clauses Incorporated by Full Text

OMBUDSMAN (MAR 2026)

1. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

2. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes

(e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

3. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman:

Cecilia I Montes de Oca, Colonel, USAF

1790 10th Street, Wright-Patterson Air Force Base, OH 45433-7630

Phone: 1-385-635-0765 | Email: aflcmc.1.ombudsman@us.af.mil

Concerns, issues, disagreements, and recommendations that cannot be resolved at the

Center/MAJCOM/FLDCOM/DRU ombudsman level may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy

Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395.

4. The ombudsman has no authority to render a decision that binds the agency.

5. Do not contact the ombudsman to request copies of the solicitation, verify offer due dates, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

23. Defense Priorities and Allocations System (DPAS) Rating

DPAS rating is Not Applicable.

DAVID A. CONQUERGOOD, DAF

Contracting Officer

AFLCMC/PZIB, Hanscom AFB mailto:aflcmc.1.ombudsman@us.af.mil