SOW Haiti Modular Prisons - 05132026.pdf

U.S. DEPARTMENT OF STATE

BUREAU OF INTERNATIONAL NARCOTICS AND LAW

ENFORCEMENT AFFAIRS (INL)

U.S. EMBASSY – PORT-AU-PRINCE, HAITI

Haiti Base Vertieres Modular Prison

STATEMENT OF WORK

I. INTRODUCTION

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of

States' strategic goals: (1) to reduce the entry of illegal drugs and migrants into the

United States; and (2) to minimize the impact of international crime on the United

States and its citizens. One of the many ways to effectively meet the listed goals is to partner with allied governments both directly and indirectly to promote the modernization of their law enforcement operations.

II. BACKGROUND

In Haiti, gangs are the primary source of instability and pose an increasing threat to the country and surrounding region as they facilitate U.S.-bound drug trafficking, and expand their influence and geographic presence, including control over large portions of Port-au-Prince. Since FY 2021, INL has invested $257 million to support transforming the Haitian National Police (HNP) into a more effective and accountable police service capable of responding to active threats, including ongoing criminal gang activities. Failure to adequately address this security threat will ultimately hamper Haiti’s chances to achieve political stability in the near future, potentially triggering mass illegal migration to the United States.

Haiti's correctional infrastructure which has historically suffered from severe overcrowding and human rights violations, is currently facing acute challenges following the loss of several principal prisons in 2024 due to gang-orchestrated breakouts and destruction. This situation has led to a drastic decline in the capacity to confine inmates, with HNP officers currently relying on temporary holding cells in police stations to detain individuals.

In the lead up to the deployment of the Gang Suppression Force (GSF) which is expected to ramp up arrest numbers, the HNP needs a high-security prison facility to temporarily detain high-value gang targets and disrupt gang activities. INL assesses that a new modular prison is a secure, sustainable, and cost-effective way to support Haitian corrections infrastructure to meet this need. The facility would house 160+ inmates until they could appear for a hearing and be transferred to a long-term detention facility. It would be managed by INL-vetted and trained HNP correctional officers to ensure compliance with Nelson Mandela Rules.

III. SCOPE OF WORK

The purpose of this statement of work (SOW) is to establish the requirements for the delivery of steel modular prison cells and structural design to rapidly establish a prison adjacent to Base Vertieres, in Port-au-Prince, Haiti. The cells will be housed in a warehouse building on land adjacent to the base. The resulting facility will have 80 stackable double-bed modular units with a holding capacity of 160 inmates or more. The work includes but is not limited to the following: provide fully functional “Off the Shelf” SteelCell “wet” units and a steel mezzanine for access to second-tier units. Ship cells, mezzanine, and all components required for installation (shims, welding plates, nuts/bolts, etc.) to Port au Prince, Haiti.

Delivery to site and installation of the cells will be completed by others.

The US Government is seeking a qualified, experienced source capable of completing the engineered design and fabrication of the mezzanine, and the packaging and delivery of mezzanine and cells based on design parameters established by the conceptual design document provided by INL under

Attachment A. The contractor must provide multi-disciplined architectural/engineering services and fabrication services and must be experienced in the coordination of such fabrication efforts in all aspects of design, and fabrication of the mezzanine.

A. PLACE OF PERFORMANCE

The contractor will perform the design and fabrication work under this contract in the United States and deliver the modular prison cells and mezzanine to Port-au-Prince, Haiti.

B. QUALIFICATIONS

The Supply-Fabricate firm (hereafter referred to as the Contractor) will be licensed and certified in the United State to perform architectural, engineering, and fabrication services.

The Contractor will be required to supply qualified in-house engineering personnel, project management oversight, and quality assurance/quality control monitoring.

C. PERIOD OF PERFORMANCE

The period of performance will be no greater than three months. INL aims to have the facility ready for use by July 31, 2026.

D. BIDDING REQUIREMENTS

A pre-bid site visit will not be mandatory. INL will provide building dimensions, plot layout, and photos of the project site. The contractor may contact the INL Point of Contact listed below to schedule an optional site visit:

Stanford Brown - BrownSC2@state.gov - +509 3413 3160

E. DESIGN

Services

INL will provide bridging documents that the contractor will use to provide installation diagrams for the cell units and structural designs for the mezzanine. Final fabrication drawings are to be approved by INL and should include:

1. Installation diagrams for cell units, including weight and lifting instructions.

mailto:BrownSC2@state.gov

2. Structural calculations for mezzanine

3. Installation diagrams for mezzanine including required torque for bolts and welding notes for field welds.

4. List of loose components to be used for installation (nuts, bolts, washers, welding plates, shims, etc.)

5. Finishes Schedule

6. Door and Hardware Schedule

7. Installation instructions/diagrams

8. Detailed bill of quantities

Code Compliance

The Contractor shall adhere to the following codes as applicable when performing the design of the mezzanine. Exceptions to using the code must be requested in writing and approved by the Contracting Officer (CO) or their designated representative. Applicable standards shown below are not all inclusive and are to be used for project design and fabrication as appropriate:

1. International Building Code (IBC)

2. American Standards for Testing and Materials (ASTM)

3. American Institute of Steel Construction (AISC 360)

4. American Society of Civil Engineers (ASCE 7)

5. Manufacturer’s O&M manuals

F. PRODUCT REQUIREMENTS

This project will require the delivery of 80 "SteelCell” double-bunk stackable modular cells (nominal size: 8’ 4.25” W by 12’ 6.5” L by 8’ 4.5”

H) to be assembled within an existing warehouse adjacent to Base Vertieres in Port-au-Prince, Haiti. The vendor shall have these units already fabricated and warehoused, ready to be deployed immediately upon award.

Technical Requirements for Cell Units

1. 80 double-bed “SteelCell” manufactured units.

2. Designed to allow cells to be stacked at a minimum of two tiers

3. Size: 8’ 4.25” W by 12’ 6.5” L by 8’ 4.5” H

4. Penitentiary grade toilet/sink units.

5. LED light fixtures

6. Wall mounted desk with two wall mounted stools

7. Steel security door with mechanical key-lock and three keys per lock.

8. Security glazing, food pass and food pass lock, and detention grills for air flow.

9. Connections points for utilities.

10. All products will be detention grade and will be fabricated to ACA standards.

11. Air conditioning system NOT required.

Technical requirements for Mezzanine

1. Structural steel mezzanines (four sets) with railings, stairs, and

McNichols bar grating deck.

2. Size: 4’-0” wide deck; Height to reach second level of cells.

3. Stair slopes to meet OSHA regulations (between 30° and 50°)

4. Mezzanine components to be either hot-dipped galvanized or primed and coated with two coats of enamel paint. Touch-up paint to be provided by

Contractor.

5. Fabrication not to begin until shop drawings have been approved by INL.

G. DELIVERY (SHIPPING AND HANDLING INSTRUCTIONS)

The Contractor will be responsible for shipping/receiving all materials required for a complete project. APN Port and freight prepaid.

Delivery Location: Port-au-Prince, Haiti. Customs clearance and delivery from the port to site will be completed by others.

Customs Clearance and Tax exemptions

The contractor shall provide a commercial invoice for the purposes of freight forwarding and customs clearance in Haiti. The commercial invoice must state at minimum the following data points:

• Declared value in USD

• Name, Address, and contact information for Sender / Consignee /

Recipient

• Invoice number, Date of Invoice

• Quantity, Origin, Description, Weight (Total Net/Gross), Unit, Price, and

Total Price of each line item.

• Number of Boxes, pallets, or other unit of shipment pieces.

• Harmonized Tariff Code.

• Freight Charges and Freight Carrier

INSPECTION AND ACCEPTANCE

Inspection and acceptance shall take place upon delivery to the FOB destination.

The Government reserves the right to inspect all deliverables to ensure conformance with the specifications and requirements outlined in this Statement of Work (SoW). Only upon completion of inspection and written acceptance by the Contracting Officer's Representative (COR) or designated Government official shall the vendor invoice for payment. Acceptance at the FOB destination constitutes the Government's determination that the deliverables meet all contractual requirements. The vendor shall not submit invoices prior to receiving written notice of acceptance.

H. CONTRACT DELIVERABLES

Schedule: The contractor shall provide a schedule indicating the timeline for development of shop drawings, fabrication of the mezzanines, packaging/loading of all materials on shipping vessel, and delivery date to

Port au Prince.

Shipping Plans: The contractor shall provide a shipping plan based on delivery from point of origin to destination. All shipping documents must be provided to INL as they are processed.

Warranty Plan: The contractor shall provide a warranty plan for all goods provided on this effort. All warranties shall be provided to INL. A sufficient warranty plan will clearly address the following:

All items provided will be provided with warranties, passed through to the end user.

Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to INL or the End User.

Any utilization of commercially available warranties associated with equipment shall be the responsibility of the End User upon receipt.

All warranty plans shall be in English

Warranty plans shall at a minimum contain:

• Product Supplier POC’s

• List of items by part numbers, registration/serial numbers, and their warranty terms (i.e. length of warranty, start date, type

(limited, extended, standard)

• Instructions for product registration with each item under warranty

• Requirements to keep the warranty valid

• How to execute a warranty call

• Operations and Maintenance Manuals - The contractor shall provide

Operations and Maintenance manuals for "SteelCell” units. Manuals shall be delivered in French and English.

• Installation Training – The contractor shall train the designated on-the-ground INL implementer to install the modular cells within a warehouse structure. Training shall include the installation of cells both on the ground and stacked. Training shall also include the connection of utilities (water, sewer, electrical). This training may take place either in the United States or in Haiti.

Deliverable Item Hard Copy

Electronic Copy

Due Date Notes

Design, Fabrication, Delivery schedule

N/A 1 Within 10 days after contract award

PDF

Format Mezzanine Shop Drawings - Draft

N/A 1 Within 20 days after contract award

PDF

Format

Mezzanine Shop Drawings - Final

2 1 Within 15 days after acceptance of draft

Hard – A0 or A1 Electronic -

Operations and Maintenance Manual

2 1 Within 15 days after final acceptance

PDF.

Provide copies in French & English

Warranty Plan N/A 1 Within 15 days after final acceptance

Format

Training: Train INL installers to install modular cells

2 1 Prior to shipment of cells

Training to be in English

EVALUATION CRITERIA

Proposals will be evaluated based on the following three volumes:

Volume I - Technical Acceptability

The Government will evaluate the offeror's technical approach and capability to meet the requirements outlined in this Statement of Work. Technical acceptability will be assessed based on:

• Technical Approach: The offeror's methodology for designing, fabricating, and delivering the 80 double-bunk "SteelCell" modular units and four structural steel mezzanines in accordance with specifications

• Qualifications and Experience: Demonstrated licensing and certification in the United States to perform architectural, engineering, and fabrication services; experience with detention-grade modular construction and ACA standards compliance

• Personnel Qualifications: Availability and qualifications of in-house engineering personnel, project management oversight, and quality assurance/quality control monitoring staff

• Code Compliance: Ability to adhere to IBC, ASTM, AISC 360, ASCE 7, and other applicable standards

• Schedule Feasibility: Realistic timeline to complete design, fabrication, and delivery within the maximum three-month period of performance and efforts to try to meet the July 31, 2026 expediated deadline

• Deliverables Plan: Approach to providing shop drawings, O&M manuals (in

French and English), warranty plan, and installation training

• Product Availability: Confirmation that "SteelCell" units are already fabricated and warehoused, ready for immediate deployment upon award

Volume II - Past Performance

The Government will evaluate the offeror's record of performance on similar contracts. Past performance will be assessed based on:

• Relevant Experience: Previous contracts involving modular detention facilities, correctional infrastructure, or similar secure facility construction

• International Delivery Experience: Demonstrated capability to ship large-scale fabricated materials to international destinations, particularly to challenging environments

• Quality of Performance: Customer satisfaction, adherence to specifications, and ability to meet technical requirements on previous contracts

• Schedule Performance: Track record of meeting delivery deadlines and performance timelines

• Contract Management: Effectiveness in communication, problem-solving, and overall contract administration

Volume III - Price

The Government will evaluate the total proposed price for all requirements specified in this Statement of Work, including:

• Design and fabrication of mezzanines

• 80 "SteelCell" double-bunk modular units

• All components required for installation (shims, welding plates, nuts/bolts, etc.)

• Shipping and delivery to Port-au-Prince, Haiti (FOB destination)

• All deliverables (shop drawings, O&M manuals, warranty plan)

• Installation training for INL implementers

Price will be evaluated for reasonableness, completeness, and realism in relation to the technical requirements.