SOW_Gaylord Hood Wash_USCG Base Seattle Galley.pdf
PDF 312 KB Posted
- Attached to
- Gaylord Hood Wash System Repair
- Solicitation number
- 31010PR260000074
About this file
This Statement of Work describes the repair and overhaul of a Gaylord Hood wash system at USCG Base Seattle's galley located at 1519 Alaskan Way South, Seattle, WA 98134. The contract is a single Firm-Fixed-Price award to a qualified Small Business with a period of performance from March 9, 2026 to March 23, 2026. The contractor shall assess current system failures, diagnose issues, procure and install replacement components, perform grease extraction, and restore the system to full operational capacity. All on-site work must be coordinated with the Base Seattle Galley manager and the Contracting Officer's Representative.
Minimum required components include: one GRC-5000 Retro-Fit (programmable touchscreen interface and stainless-steel enclosure), one 120V Detergent Pump with stainless steel mounting plate, solenoid valve, one-gallon detergent container, and all necessary plumbing and electrical parts. All replacement parts must be new, Original Equipment Manufacturer parts, or OEM-approved remanufactured parts with equivalent warranty; counterfeit or third-party substitutes are prohibited. The contractor must be a certified service agent for Gaylord products or demonstrate equivalent experience, and technicians must be trained and certified in commercial kitchen ventilation systems. Deliverables include a final report confirming system restoration, operational and maintenance manuals, parts list, warranty information, training documentation or video, and a minimum one-year warranty on all new parts and associated labor. System testing and commissioning must verify hood wash cycle and detergent dispersal functionality per manufacturer specifications, with a full demonstration provided to the COR. The contractor shall furnish all materials, equipment, and services necessary to fulfill contract requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| 15-5535_Wage Determination_King County.txt | TXT text file | |
| SF1449-31010PR260000074.pdf | ||
| Smart Matrix Acquisition.GOV_Required.pdf | ||
| Smart Matrix Acquisition.GOV_Required when Applicable.pdf |
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Text version
STATEMENT OF WORK (SOW)
FOR
HOOD WASH SYSTEM REPAIR/OVERHAUL - USCG BASE SEATTLE
1.0 GENERAL/SCOPE
This requirement is for the repair/overhaul of the control unit and detergent pump for the current Gaylord Hood wash system located in the USCG Base Seattle’s galley at 1519 Alaskan Way South, Seattle, WA 98134. The objective is to restore the system to full and safe operational capacity by replacing components. The contractor shall provide all necessary personnel, materials, and equipment to perform the work described herein.
1.1 BACKGROUND
The existing Gaylord Hood wash system is currently not operational due to potential failures in the control unit and detergent pump. Replacement of requested components along with additional assessed components are required to return the system to service.
1.2 OBJECTIVE
The objective is to award a single Firm-Fixed-Price (FFP) contract to a qualified Small Business to assess current failures, replace the components, remove grease, and restore system functionality.
1.3 PERIOD OF PERFORMANCE
The period of performance for the contract is 9 Mar 2026 to 23 Mar 2026. All on-site work must be scheduled and coordinated with the Base Seattle Galley manager and Contracting Officer’s Representative (COR) whose point of contact information will be provided at award.
2.0 PERFORMANCE REQUIREMENTS
Contractor shall assess galley hood wash system for repair, diagnose issues for repair, procure and install new equipment necessary to restore autonomous cleaning system to fully operational and perform a grease extraction. In addition, remove and dispose of obsolete parts and properly dispose of waste complete grease extraction, while maintaining safety compliance.
2.1 COMPONENT REPLACEMENT
The contractor shall perform the following tasks:
Purchase and installation of new equipment necessary to restore the washing system as fully operational, in addition to removal and disposal of obsolete parts. The specific dimensions for the Gaylord Hood Model# ELXC are 126in. L x 54.5in W.
Minimum Components: Quantity 1ea GRC-5000 Retro-Fit (includes programmable touchscreen interface and stainless-steel enclosure.)
120V Detergent Pump w/Stainless Steel mounting Plate
Solenoid Valve 1 Gallon Detergent container All necessary plumbing and electrical parts Installation of all plumbing and electrical parts by certified personnel Contractor shall ensure all replacement parts are new, Original Equipment Manufacturer
(OEM) parts, or OEM-approved remanufactured parts with an equivalent warranty.
Counterfeit or third-party substitutes are not authorized.
2.2 SYSTEM TESTING AND COMMISSIONING
Upon completion of the installation, conduct a full system operational test to ensure the new components are functioning correctly and have restored the system to operational capacity.
Verify that the hood's wash cycle and detergent dispersal are functioning as per manufacturer specifications.
Provide a demonstration of the fully functional system to the COR
3.0 DELIVERABLES
The contractor shall provide the following:
Final Report: A summary report upon completion of work, confirming the replacement of the control unit and detergent pump and certifying that the system is fully operational.
Operational manual, maintenance manual, parts list, warranty information Training: Basic operation, troubleshooting, and preventative maintenance training documentation or video.
Warranty: A minimum 1-year warranty on all new parts and associated labor.
4.0 SPECIAL QUALIFICATIONS/CERTIFICATIONS
The contractor must provide proof of being a certified service agent for Gaylord products or demonstrate equivalent experience and capability in servicing Gaylord systems.
Technicians must be trained and certified in accordance with relevant industry standards for commercial kitchen ventilation systems.
5.0 ACCEPTANCE CRITERIA
All items will be inspected by Base Seattle upon delivery to ensure compliance with the specifications outlined in this SOW. The items will be accepted if they meet all required physical, functional, and performance characteristics and pass the acceptance inspection.
WARRANTY.
The Contractor shall provide industry-standard warranties for all items. Warranty information must be included with the deliverables.
6.0 GOVERNMENT FURNISHED PROPERTY
The Government will not furnish any resources to the Contractor in support of this solicitation.?
Double check since they will have access power supply, water for testing etc?
7.0 CONTRACTOR FURNISHED PROPERTY
The Contractor shall furnish all materials, equipment, and services necessary to fulfill the requirements of the contract.
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