SOW FY26 Carpet Cleaning BPA.pdf

Carpet Cleaning Statement of Work (SOW)

Date: 7 Oct 2025

1. Purpose: The intent of this Blanket Purchase Agreement (BPA) is to provide carpet cleaning services for facilities located on Hanscom Air Force Base (HAFB), Massachusetts. Hanscom AFB has over one million square feet of administrative office space.

2. Scope/Objectives:

a. The contractor shall provide all labor, materials, and equipment necessary to clean carpeting in accordance with this Statement of Work (SOW).

b. Vacuuming: Vacuum areas to be cleaned prior to spot cleaning or carpet cleaning.

Vacuums must include High Efficiency Particulate Air (HEPA) filtration.

c. Spot Cleaning: Spot clean / treat areas as required prior to carpet cleaning. Select stain removal products that match the specific type of stain. Always test the product on an inconspicuous area of the carpet first to ensure it doesn't cause discoloration.

d. Carpet Cleaning: Clean carpets using hot water extraction. Contractor shall provide fans and / or dehumidifiers to speed up the drying process. Contractor shall clearly delineate the work area using yellow “Caution” wet floor signs. Signs shall remain in place until the carpet is completely dry.

e. Cleaning products should meet Green Seal GS-37, UL EcoLogo, or EPA Safer Choice.

3. Attachments: The following attachments are included with this SOW.

Attachment #1: Carpet Cleaning Service Request Worksheet

4. Points of Contact:

a. The following individuals are Government points of contact (POCs) for this delivery order:

(1) Civil Engineering Program Manager (PM)

Name: Roland Hartz

Contact Number: (781) 225-5924

Email: roland.hartz.1@us.af.mil

(2) Contracting Officer (CO)

Name: Kristin Morrison

Email: kristin.morrison.1@us.af.mil

b. The Contractor shall submit the name of their Contract Manager (CM) to the Government POCs listed above. The CM is the contractor’s overall point of contact for this effort. The CM should be available by phone whenever contract personnel or subcontractors are on-site. The CM shall have decision making authority and be able to negotiate on the contractor’s behalf.

c. Point(s) of contact for the requesting organization will be included in Attachment 1 upon submittal.

5. Project Management:

a. The Government requires that the Contractor perform all management functions required to meet the requirements of this SOW. Specifically, the contractor shall:

(1) Participate in a pre-cleaning walkthrough of the work area within 5 working days of contract award

(2) Participate in a post cleaning walkthrough within 48 hours of the completion of work.

(3) Participate in meetings as required to efficiently and effectively execute this project.

6. Period of Performance:

a. Period of Performance (POP): The POP for each request will be included in Attachment #1. Requests to extend the POP, prior to task order award, must be included in the Contractor's proposal. Requests to extend the POP after Contract award need to be made in writing to the Organizational POC, the PM, and the CO at least three (3) days prior to the scheduled completion date. Any request to extend the POP must include a detailed justification explaining the reasons for the delay, its impact on the project schedule, and the proposed new completion date. Extensions will be considered for unforeseen delays beyond the Contractor's control. The Contracting Officer is the only individual with the authority to approve an extension of the POP.

9. General Requirements:

a. Work Restrictions

(1) All contractor personnel working on-site must be US Citizens. Proof of citizenship will be required.

(2) Notify the Contracting Officer in writing of any questions or deficiencies that might require modifications to the government SOW / service request.

(3) The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to meet the requirements of this contract.

(4) The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

(5) The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall comply with Federal and Installation policies and procedures.

(6) The contractor shall clean up entire project area prior to final inspection and properly dispose of all materials/debris off base.

(7) The contractor shall be responsible for safeguarding all government property.

At the close of each work period, government facilities, property, and materials shall be secured.

(8) The contractor shall clean-up work in the interior/exterior of building area at end of each day.

(9) No work shall take place on recognized US Federal Holidays. Federal Holidays are as follows:

New Year’s Day Birthday of Martin Luther King Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day, Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day.

If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

(10) When the contractor desires to work other than standard times, a written request shall be submitted to the Organizational POC for approval. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day(s), time, and reason why performance is necessary during nonstandard hours.

(11) The contractor shall request, through the Project Coordinator, escorts for any work requested to be completed within controlled areas. Requests shall be made at least ten (10) workdays in advance.

(12) The contractor shall maintain all means of egress within all designated work areas to comply with fire codes.

(13) The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

(14) Mission Essential Services: Work performed under this contract is not considered mission essential.

(15) The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Government as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees

b. Governmental Safety Requirements: The contractor shall conform to all applicable federal, state, and Air force safety standards.

(1) In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further injury to persons or damage to property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

(2) If the government elects to investigate the accident/mishap, the contractor shall cooperate fully and assist government personnel in the conduct of investigation until the investigation is completed.

c. Environmental Controls: The contractor shall notify the Project Manager of any environmental spills. If the contractor spills or releases any substance as contained in 40 CFR 302 into the environment, the liability for the spill or release of such substance rests solely with the contractor and its agent to remediate the area as required, at no additional cost to the government.

d. Base Access & Security Procedures

(1) Commercial Vehicles: All commercial trucks must enter through the Commercial Vehicle Search Area (CVSA).

The current hours of operation for the CVSA is Monday thru Friday from 0600 to 1400. The CVSA is closed on federal holidays. Hours are subject to change without notice.

(2) All commercial vehicles and occupants of commercial vehicles must provide the following documentation to obtain base access:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Real ID compliant Driver's License for the driver and any passengers

(3) Base Sponsorship: The Contractor is required to sponsor all personnel and delivery drivers onto the installation. The Contractor shall submit the names of two personnel who will obtain a Defense Biometric Identification Card (DBIDS) with sponsorship. Submit the names of the DBIDS card holders to the GPM within 10 days of contract award. The DBIDS card holders must be US Citizens.

(4) Contractor Personnel & Non-Commercial Vehicles: Contractor Personnel & Non-Commercial vehicles requesting base access shall obtain a Base Pass from the Hanscom Visitors Center. All Contractor Personnel requesting base access will need to be met by one of the contractors appointed Sponsors at the Hanscom Visitors Center to obtain a base pass. All Contractor Personnel & non-commercial vehicles must provide the following documentation to obtain base access:

• Valid Real ID compliant driver’s license or other Real ID compliant state identification for each person requesting base access

• If Driving a personally owned vehicle:

• Current Vehicle Registration

• Current Proof of Insurance

• Valid Real ID compliant driver’s license for each driver

(5) Deliveries: All delivery trucks must enter through the Commercial Vehicle Search Area (CVSA). All commercial vehicles and occupants of commercial vehicles must provide the following documentation to obtain base access:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Real ID compliant Driver's License for the driver

• A valid and current Real ID compliant Driver's License or other Real ID compliant State Identification for any passenger(s) in the vehicle.

• Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

(4) Lost or stolen DBIDS and/or base passes shall be reported immediately to Security Forces. To report a lost please call 781-225-5000 or visit the Visitor Control Center.

(5) The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

(6) The contractor shall maintain accountability and control of any keys or electronic key cards provided and shall return them to the FM upon completion of work. Duplication of keys or other means of access is not authorized.

(7) The contractor shall prevent its personnel from entering any area other than the designated work area.

(8) Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

END OF DOCUMENT

Attachment #1 Carpet Cleaning Service Request

I. REQUESTOR

Name:

Organization:

Email:

Phone #:

II. LOCATION OF SERVICE

Building #:

Square Foot of Carpet to be Cleaned:

III. PERIOD OF PERFORMANCE

POP: calendar days Determination of POP:

1. Assume 10 calendar days for site walk and work to begin.

2. Assume 1,500 Square feet of carpet can be cleaned per hour

IV. FUNDING

Government Purchase Card

Air Force Form 9 Request for Purchase

IV. ATTACHMENTS

Floor Plan

Certified Air Force Form 9 Request for Purchase (If Not Using GPC)