SOW - FY24 433rd MXG Furniture -FINAL 16Jul24.pdf

Statement of Work

FY24 433rd MXG Furniture

(Lackland AFB, USA)

433d MXG

13 July 2024

1.0 Scope

1.1 Brief non-technical description

433rd MXG/MXOT currently has newly installed furniture installed throughout the division. This furniture is a system of furniture components designed to provide an ergonomic office environment create a variety of workstation configurations and includes interconnecting structural panels as central integrating elements. Workstation clusters are generally arranged around a central point, and which have a fixed footprint.

It is the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. A final furniture layout and Bill of Materials (BOM) will be provided, that meets the customer requirements and accommodates the physical environment as part of proposal. Design requirements can be found in Section 3.4.

For any Demountable Walls, a lineal foot expectation will be included along with the anticipated wall materials such as paint, fabric, wood, or glass, as well as number of doors or windows to be included.

1.2 Scope of Work

The 433rd MXG/MXOT is acquiring newly assembled furniture throughout building 825. The Contractor responsibility is to provide a design layout IAW with Section 3.4, manufacture, delivery, and assemble the furniture in the respective locations listed below.

0001 – Room 108 (CC Office)

- Existing task, chairs and furniture will be removed from the room by contractor, including tear down of the existing furniture. Replace with new furniture to match items from most recent offices to make cohesive.

- Remove all furniture and replace with (1) 36" x 72" Bow front desk, (1) 24" x 60" return with wall mounted overhead unit with tackboard & led tasklight,

(1) 24" x 60" height-adjustable table, (1) 48" round meeting table, cube base

▪ Worksurface color: Florence Walnut,

▪ Panel Color: Florence Walnut,

- The room’s measurements along with areas of existing furniture are displayed in Figure 1.

Figure 1: Room 108 Measurements *Please note all measurements given in this document are approximated. *

20' - 5"

17' - 1"

Figure 1: Future Room 108*Please note all measurements given in this document are approximated. *

0002 – Room 107 (Reserve CC Office)

- Existing task, chairs and furniture will be removed from the room by contractor, including tear down of the existing furniture. Replace with new furniture.

- Remove all furniture and replace with - (1) 30" x 66" height adjustable desk w/modesty, (1) 24" x 48" return w/bbf wall mounted overhead unit with tackboard & led tasklight, (1) 20" x 36" 2 drawer lateral file, (1) 24" x 24" x 67" personal storage tower

▪ Worksurface material: Laminate

▪ Worksurface color: Silver/Brown

▪ Panel Material: Laminate.

▪ Panel Color: Silver/Brown,

▪ End cap color: brown-painted

▪ Storage Cabinets material: Metal

▪ Storage cabinets color: Silver/Brown,

▪ Overhead Storage material: Metal,

▪ Overhead Storage color: Silver/Brown

- The room’s measurements along with areas of existing furniture are displayed in Figure 2.

20' - 5" 17' -1"

Wardrobe

Figure 2: Room 107 Measurements *Please note all measurements given in this document are approximated. *

Figure 2: Future Room 107 *Please note all measurements given in this document are approximated. *

12' - 9"

9' - 11"

Wardrobe File Cabinet

12' - 9"

11"

0003 – Room 104 (Chief Office)

- Existing task, chairs and furniture will be removed from the room by contractor, including tear down of the existing furniture. Replace with new furniture to match items from most recent offices to make cohesive.

- Remove all furniture and replace with – (1) 30" x 60" height adjustable desk w/modesty, (1) 24" x 48" return w/bbf, (1) 20" x 36" 2 drawer lateral file, (1) 24" x 24" x 67" personal storage

▪ Worksurface color: Florence Walnut

▪ Panel Color: Florence Walnut,

- The room’s measurements along with areas of existing furniture are displayed in Figure 3.

Figure 3: Room 104 Measurements *Please note all measurements given in this document are approximated. *

11' - 5"

7"

Figure 3: Future Room 104 *Please note all measurements given in this document are approximated. *

0004 – Room 105 (Deputy CC Office)

- Existing task, chairs and furniture will be removed from the room by contractor, including tear down of the existing furniture. Replace with new furniture o match items from most recent offices to make cohesive.

- Remove all furniture and replace with – (1) 30" x 66" height adjustable desk w/modesty, (1) 24" x 48" return w/bbf, (1) 20" x 36" 2 drawer lateral file, (1) 24" x 24" x 67" personal storage tower

▪ Worksurface color: Florence Walnut

▪ Panel Color: Florence Walnut,

- The room’s measurements along with areas of existing furniture are displayed in Figure 4.

WardrobeFile Cabinet

11' - 5"

7"

Figure 4: Room 105 Measurements *Please note all measurements given in this document are approximated. *

11' - 5"

10"

Figure 4: Future Room 105 *Please note all measurements given in this document are approximated. *

0005 – Room 106 (Reception Office)

- Existing task, chairs and furniture will be removed from the room by contractor, including tear down of the existing furniture. Replace with new furniture.

- Remove all furniture and replace with – (1) 36" x 72" reception desk w/bbf,

(1) 24" x 48" return w/ff o Worksurface color: Florence Walnut o Panel Color: Florence Walnut,

- The room’s measurements along with areas of existing furniture are displayed in Figure 5.

11' - 5"

10"

WardrobeFile Cabinet

Figure 5: Room 106 Measurements *Please note all measurements given in this document are approximated. *

27' -7"

9' - 7"

Figure 5: Future Room 106

*Please note all measurements given in this document are approximated. *

0006 – Room 113 (Conference Room)

- Existing task, chairs and furniture will be removed from the room by contractor, including tear down of the existing furniture. Replace with new furniture.

- Remove all furniture and replace with – (1) 14' virtu

27' -7"

9' - 7"

- conference table with 3 bases and 2 connexus boxes. (plug and cords). virtu visio table top with three 6230 dais bases, 1 18" dia. 1 24" dia. 1 30" dia, e32uc standard connexus box, 3gang: ac power port simplex with usb charging/ac power port with 15 amp circuit breaker standard plug in ,cord is 16' long o Worksurface color: Florence Walnut o SPECIES, COLOR TBD, o Panel Color: Florence WALNUT o SPECIES, COLOR TBD

- The room’s measurements along with areas of existing furniture are displayed in Figure 6.

Figure 6: Room 113 Measurements *Please note all measurements given in this document are approximated. *

23'

19'

1' -2"

1'

1' - 10"

8" 14' - 5"

Figure 6: Future Room 113 *Please note all measurements given in this document are approximated. *

3.0 Description of Services

3.1 General Services

Coordination and management of all new products, equipment and people required to create delivery and assemble new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 The contractor shall perform tasks on Systems/Modular Furniture in accordance with the requirements stated in this section.

3.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and assemble systems and modular furniture.

23' 19'

14' - 5"

3'

6"

13' - 8"

5' -6"

3.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this SOW.

3.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

3.1.5 The contractor shall provide a contract manager and project manager (alternate) who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the contract manager is absent, shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager and project manager shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation and at least one of them shall be on site at all times while is work is on-going.

3.1.6 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.7 The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

3.1.8 The contractor shall provide customer service during normal duty hours, 0730-1630 hours, Monday through Friday; except for federal holidays or AETC family days.

3.1.9 All Air Force inquiries shall be responded to by the contract manager or alternate within two (3) business days.

3.1.10 Meetings may periodically be held between top level base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

3.1.11 The contractor shall be responsible for coordination of an escort through the appointed Government’s point of contact (POC). POC information will be provided after contract award. Visitors will need to be always escorted while within the building. Visitors will meet with escorts in the front of main building entrance prior to entering building.

3.1.12 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during assembly in accordance with the schedule. Contractor is allowed to remove two rooms at a time and utilize empty rooms for storage. Contractor is also allowed to use rooms not utilized by building personnel for storage space.

3.1.13 The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact (contract manager and/or project manager) for this effort and be available in person to the (502 CONS), during the same business day.

3.2 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

3.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the assembly.

3.2.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

3.3 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up is the contractor’s responsibility.

3.3.1 The contractor’s Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location.

3.3.3 Delivery shall be in accordance with the terms of the contract.

The contractor shall submit a schedule within 10 business days after award that denotes the removal, delivery, and assembly for each room.

3.3.4 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized. No designated storage space for equipment or tools will be provided. Contractor is allowed to store equipment and tools in furniture stored areas. However, Government shall not be responsible for any contractor losses of equipment, tools, or any products to be installed.

3.3.5 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.6 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

3.4 Assembly and Removal Services

Manufacturer certified professionals shall assemble systems and modular furniture per the approved design drawings.

3.4.1 The contractor shall provide or obtain support services to include removal of current furniture.

3.4.2 The contractor’s Contract Manager shall meet with Government Acceptor and/or Government Project Manager to review the assembly drawings prior to assembly.

3.4.3 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.4 During assembly the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type of material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials.

3.4.5 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

3.4.6 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

3.4.7 Services shall include assembly of new product to conform to final Air Force approved design drawings.

3.4.8 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

3.4.9 Services shall include removal of packing materials from the assembly.

3.4.10 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.4.11 Light fixtures shall have appropriate lamps and be in working order.

3.4.12 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

3.4.13 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

3.4.14 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all products have been installed according to manufacturer guidelines and customer specifications.

3.5.1 A post-assembly walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager. Any Government property that was damaged and has not been repaired will be added to the punch list. Contractor shall repair any damage caused to Government property.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

3.5.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

3.5.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor documentation of completed punch list items.

Upon validation by the Government Acceptor and/or Government Project Manager that all punch list items have been addressed to include damage caused to Government property, then the Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

4.0 Quality Assurance

4.1 Contractor performance shall conform to the requirements of the contract and surveillance and acceptance of contract performance will be in accordance with FAR Clause 52.212-4 (a) for inspection and acceptance.

5.0 Base/Installation Specifics

5.1. The contractor shall obtain base identification passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract.

5.2 No later than ten (15) business days prior to start of contract work, the contractor shall submit a written request on company letterhead (or e-mail correspondence) to the Government project manager (with copy to the contract administrator) listing the following: project title, project number, contract number, location of work site, contract start and stop dates, work schedule, and names of contractor employees needing access to the base, including full legal name (given at birth), date of birth, place of birth, citizenship, SSAN, state issued I.D. Card/Driver’s License #, Passport/VISA/Resident Alien #, current address, phone number and San Antonio Clearance Letter, (Government will provide a template to be used in submitting visitor pass request Form 7 Unescorted Access Request UAR). The authorized Government program manager will endorse the request and forward it to the issuing Visitor Control Center for processing. Contractors will present government (state or federal) issued ID, and INS Form 9 (I9), before being issued a pass to enter the installation. A Wants and Warrants check are conducted for every person before a pass is issued.

5.3 Foreign Visitors. Foreign Visitors will be processed IAW the guidance established by the Installation Foreign Disclosure Office. Questions or concerns regarding foreign visitor processes should be addressed to the respective Foreign Disclosure Office (FDO).

5.6 Vehicles owned by the contractor with the company name permanently printed on them are not required to obtain a pass if a current work order is presented at the time of entry.

However, current liability insurance, state inspection sticker, and registration is required.

The person driving the vehicle must have a valid operator license for the type of vehicle.

5.7 The contractor is responsible for ensuring employees report to the appropriate Visitor Control Center, to present their Form I-9 (Employment Eligibility Verification).

7. COMMERCIAL VEHICLE ACCESS.

7.1 Large Commercial Vehicles. Large commercial vehicles are defined as non-privately owned vehicles weighing 10,000 or more pounds (typically six wheels or more). These vehicles generally have an enclosed or partially enclosed trailer that are specifically designed larger than a private vehicle for commercial purposes. All large commercial vehicles will be inspected at established commercial vehicle inspection areas, using Random Inspection Points (RIPs). All inspections will be conducted in a safe manner, while maintaining control of all personnel/vehicles and may vary according to FPCON.

● Lackland Commercial Vehicle Inspection Gate: Growden Gate off Hwy 90.

7.2 Standard Commercial Vehicles. Standard commercial vehicles are non-government or non-privately owned vehicles weighing less than 10,000 pounds and designed for commercial purposes. Small commercial vehicles are allowed entry at IECPs and are subject to search as part of the designated JBSA Random Installation Entry/Exit Vehicle Check (RIEVC)/Random Antiterrorism Measures (RAM) programs.

Standard Large Taxis Limousines Pizza Delivery Courier cars/vans

Garbage trucks Cement mixers Tanker trucks

Contractor pick-up trucks/vans U-Haul type trucks Moving Vans 18-wheelers