SOW for PPE 21 Oct 26_KSC_ Revised.pdf

STATEMENT OF WORK FOR

PPE (Personal Protective Equipment) For 75th KSC Truck Company

1. General. The contractor shall furnish and deliver PPE (Personal Protective Equipment) for USAMSC-K. The contractor shall provide all personnel, equipment, tools, transportation, materials, supervision, licenses, permits, and other resources required to fully complete the project in accordance with applicable laws, regulations and the contract documents.

All items furnished under this contract shall be:

• Korean manufactured.

• New and unused.

• Current production items.

• Free from defects, damage contamination, or deterioration.

• Delivered in original manufacturer packaging.

• Supported by manufacturer documentation upon Government request.

Substitution of products is prohibited unless approved in writing by the Contracting Officer prior to delivery. The Government reserves the right to reject any item that fails to meet contract specifications, manufacturer requirements, safety standards, or quality expectations.

Failure to provide proper manufacturer or representative product may result in immediate order termination in accordance with FAR 52.212-4 (m) Termination for Cause.

2. SCOPE OF WORK:

2.1. PPE (Personal Protective Equipment): The Contractor is required to provide the Personal Protective Equipment (PPE) specified in the attached ELINs list. For quality assurance and verification purposes, the Contractor must accompany the delivery with a detailed breakdown containing the Manufacturer, Part Number, Quantity, Unit Price, and Total Amount for all supplied items. Additionally, the Contractor shall comply with all performance requirements and professional standards established under this Contract.

2.2. Item Description & Quantity: The Contractor shall provide the Personal Protective Equipment (PPE) specified in the attached ELINs list.

3. Period of Performance (POP):

Base/Option POP Base Year 1 Nov 2026 - 31 Dec 2026

1st Option Year 1 Jan 2027 - 31Dec 2027 2nd Option Year 1 Jan 2028 - 31Dec 2028 3rd Option Year 1 Jan 2029 - 31Dec 2029 4th Option Year 1 Jan 2030 - 31Dec 2030

4. Verification of Source Quality: The contractor shall submit formal documentation verifying that all Personal Protective Equipment (PPE) are procured from qualified and approved sources.

Any of the following documents will be accepted as sufficient proof of compliance:

• Commercial Invoices

• Packing List

• Alternative Documentation: The Contracting Officer may accept alternative documentation to verify that Personal Protective Equipment (PPE) are procured from qualified sources.

5. INSPECTION AND ACCEPTANCE: The Government reserves the right to inspect all delivered items for:

• Quantity

• Quality

• Workmanship

• Compliance with contract specifications

• Correct manufacturer and part numbers

• Packaging integrity

• Absence of defects or damage

Acceptance by the Government shall not relieve the Contractor’s responsibility for latent defects, fraud, warranty, and obligations discovered after acceptance.

5.1. Inspection for quality, quantity count, and final acceptance of the supplies delivered under this BPA shall be conducted by the Receiving Officer at the Receiving Point or their authorized representative at the destination point in South Korea.

5.1.1 Rejection of Non-Conforming Supplies: The Government may reject any item that:

• Fails to meet contract specifications.

• Is damaged, defective, expired, or counterfeit.

• Is substituted without written approval.

The contractor shall replace rejected items at no additional cost with the Government within five

(5) business days after notification.

5.1.2. Warranty: The contractor warrants that all products are furnished under this contract:

• Are new and unused.

• Are free from defects in material and workmanship.

• Meet manufacturer specifications.

• Comply with applicable federal, state, local, and industry standards.

The contractor shall replace defective products at no cost to the Government during the manufacturer’s warranty period or a minimum of one year from acceptance, whichever is greater.

5.2. The Receiving Officer is responsible for inspection and acceptance of purchases, and preparation of receiving reports either in block 32a of DD Form 1449 or by separate DD Form 250 (Material Inspection and Receiving Report).

6. PRICING:

6.1 Prices listed in the schedule of supplies shall remain in effect until changed by mutual agreements of the parties hereto. No price increases shall be authorized without prior written approval from the Contracting Officer.

6.2 Prices shall be exclusive of taxes exempted for US Government supplies by applicable laws or agreement.

6.3 Prices shall be as low as or lower than those charged to the supplier’s most favored customer of comparable quantities under similar terms and conditions.

7 . CALL ORDER LIMITATION:

Authorized individual(s) under this BPA whose organizational component is not 411th CSB/Korea shall not exceed $5,000.00 per Call Order by Call Officer. All Orders/Calls against this BPA that individually exceed $5,000.00 shall be submitted to the 411th CSB for processing.

8 CALL OFFICER:

8.1 Authorized Individuals: Any warranted contracting officer assigned to the 411th CSB shall be authorized to issue calls against this BPA, subject to the limitations of their warranty and the terms of this BPA. The BPA Administrative Contracting Officer (ACO) will appoint all call officer(s) who are not assigned to the 411th CSB.

8.2 The BPA ACO will notify the Contractor of any changes or additional individuals authorized to call and the BPA shall be modified accordingly.

8.3 Unauthorized Individuals: Calls placed by unauthorized individuals and accepted by the Contractor will not be approved for payment. Therefore, it is the responsibility of the Contractor to accept only those calls placed against this BPA by an authorized call officer. This authority may not be re-delegated.

8.4 Calls placed for any supplies not listed in the price schedule or considered under the terms of the BPA will not be authorized or approved for payment.

8.5 The Call Officer shall not perform the duties of the COR and/or Receiving Officer.

8.6 The Contracting Officer will notify the Contractor of any changes to the call authorization list.

8. DELIVERY INFORMATION:

8.1. Delivery shall be FOB destination, with unloading and handling to be accomplished by the Contractor.

8.2 Delivery shall be made within Ten (10) business days after receipt of order unless otherwise specified by the Ordering Officer.

8.3. The Contractor shall notify the Ordering Officer of delivery status a minimum of two (2) days prior to the required delivery date.

8.4. Delivery shall not be accepted on any national holiday without prior coordination with the ordering officer. National holidays are defined as “Any calendar day either designated as a United States holiday or recognized as a Republic of Korea holiday by Headquarters, Eighth United States Army.”

8.5. Delivery Timeline: Deliveries to the supply points will normally be made during the following times: Monday through Friday: 0830 – 1130 hours 1300 – 1600 hours

8.6. Delivery Tickets:

8.6.1 Minimum Delivery Ticket Information: All purchases furnished under this BPA shall be accompanied by Delivery Tickets which shall contain the following minimum information. All delivery tickets will be countersigned by the receiving/certifying officer at delivery point upon receipt of purchase called under this Agreement. The Contractor shall forward all delivery tickets which countersigned by the receiving/certifying officer to the Call Officer. One (1) copy will be retained by the receiving/certifying officer, and one (1) copy by the Contractor, and original delivery tickets will be maintained by the Call Officer.

(1) Name of Contractor

(2) BPA Number

(3) Date of Order/Call

(4) Call Number

(5) Itemized list of purchases provided (to include any supplies furnished)

(6) Quantity, unit price, and extension of each purchase provided or item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

(7) Date of purchase provided (to include the date of any delivery or shipment).

8.6.2 Receiving/Certifying Officer Certification: The receiving/certifying officer shall certify and insert the following statement on each delivery ticket or sales slip for each Call upon receipt of purchases under the BPA: “I certify that all supplies purchased under the BPA have been received in accordance with the terms specified in the order.” The receiving/certifying officer’s complete signature block must follow the statement and minimally include:

(1) Signature of Authorize Receiving/Certifying officer and Date

(2) Printed Name and Title

(3) Unit and Telephone Number

8.6.2.1. Receiving/Certifying Officer’s information

TBD

8.6.3 Date of Delivery or shipment

Under delivery of supplies, the receiving activity will retain one copy of the related delivery ticket and will sign the other two copies and return them to the contractor. Delivery tickets may be required to support invoices.

• Delivery Point: 75th Korean Service Corps (KSC) Truck Company, Bldg# 7031, Camp Humphreys

The Contractor may be required to deliver items, in accordance with the delivery schedule, to building 7031, Camp Humphreys.

• Invoices: A summary invoice shall be submitted at least monthly for all deliveries made, identifying the delivery tickets covered during the invoice period and the total value of deliveries made during the invoice period. Each invoice must be supported by copies of delivery tickets.

- Summary invoices shall consist of the following information:

(1) Billing period which includes the starting and ending dates – 1st through the end of the month.

(2) Name and address to which payment is to be sent (shall be the same as that in the BPA or on proper notice of assignment).

(3) Name (where practicable), title, phone number, and mailing address of person to be notified in the event of a defective invoice.

(4) Any other information identifying the delivery tickets covered, stating their extension of each item, sub-total per call, less applicable discount and total amount.

- If an invoice is incomplete or inaccurate, the Call Officer will return the unsigned invoice to the Contractor for correction and resubmission.

- Contractor Certification: The Contractor shall complete the following statement at the bottom of each invoice:

“I certify that net amount due as reflected on this invoice has not been received this invoice and this is proper for payment.”.

The Contractor’s complete signature block must follow and minimally include:

Signature of Contractor Representative and Date:

Printed Name and Title:

- Distribution: Copy of the DD Form 250, invoice, call register and consolidated delivery tickets shall be forwarded to the appropriate Finance Office via email for each submittal.

9. ADMINISTRATIVE RESPONSIBILITIES:

• 9.1 Contractor Responsibilities: Consolidate all contractor-specific duties (e.g., preparation of delivery tickets, submission of invoices/DD Form 250, preparation of call register).

• 9.2 Receiving Officer Responsibilities: Clearly state their duties, including signing delivery tickets and maintaining records. Detail their inspection, acceptance, and certification duties.

• 9.3 Call Officer Responsibilities: Consolidate all duties related to call orders, fund availability, invoice accuracy checks, record maintenance, and submission to the KO.

Ensure the numbering is sequential and logical.

10. Invoicing and Deliverable Submission Procedures:

10.1.1. The Contractor shall submit a monthly billing package—consisting of an itemized invoice, a DD Form 250 (Material Inspection and Receiving Report) signed by the requesting unit representative, and all associated inventory documentation—via email to the designated Call officer for review. The DD Form 250 shall serve as the official invoice of record. Upon call officer validation and approval, the call officer shall route the DD Form 250 package to the Logistics Cost Sharing / Operational Contract Support (LCS/OCS) Branch for transmission to the Eighth Army G4. Following G4 review, the package will be forwarded to the USFK J4 LCS Division at indopacom.humphreys.usfk.mbx.j4-lcs@army.mil which will subsequently submit the finalized documentation to the Republic of Korea (ROK) Ministry of National Defense (the designated paying office) for payment processing."

11. DELIVERY SCHEDULE:

Delivery shall be made within ten (10) business days after receipt of call. In any case of changes, the BPA holder shall notify the Contracting Officer (KO) and Call Officer within three

(3) calendar days after receipt of order/call for approval.

Attachment 1. ELIN LIST and Uniform Logo.

PPE, Paint Booth Supplies Item List CY mailto:indopacom.humphreys.usfk.mbx.j4-lcs@army.mil