SOW for Portable Office Space 4 May 2026.pdf

STATEMENT OF WORK

for

Portable Office Space (POS) and Furnishing

4 May 2026

1. SCOPE OF WORK:

In accordance with the schedule for Portable Office Space (POS) and associated equipment (tables, chairs, and trashcans--referred to as office furniture, and power generators) at Saipan, Northern Mariana Islands in the individual Blanket Purchase Agreement (BPA) call, the contractor shall provide all qualified personnel, supervision, transportation, maintenance, operating costs, equipment to unload, tools, materials, fuel, and any other necessary supply or service to accomplish the complete performance of the services requested within the Statement of Work.

2. SAFETY

a. The contractor shall provide a securing mechanism that prevents damage to surrounding areas and keeps the POS and all supplied equipment in place during sudden inclement weather or high wind conditions. As this requirement is for less than 180 calendar days, the securing mechanism for the POS must specifically meet Seismic Design Category D criteria and be able to withstand a wind velocity of 150 miles per hour (MPH), 3-second gust wind speed. Should typhoon conditions be declared, it will be the sole responsibility of the contractor to secure the POS and generators.

b. The contractor must follow all safety and traffic procedures while operating on the airfield.

3. SET UP/TEARDOWN:

a. The contractor shall remove the units no later than two (2) days after notification to remove.

b. Frequency: The contractor may make pre-coordinated deliveries and removal.

4. REQUIREMENTS AND DETAILS:

a. The contractor shall provide:

1. POS Double-Wide:

b. Each structure shall include overhead lighting, power receptacles, adequate air conditioning and electrical systems, properly labeled central power breaker panel and three (3) inch weather protected cable access pass-through. Structures shall include a minimum of two (2) exterior exits with a door lock combo pack (deadbolt and doorknob) with one master key on each exit and exterior outdoor lighting and interior battery powered emergency exit signs.

c. Every interior section shall include locking interior access door, one (1) ABC fire extinguisher, 5 – 15 lb capacity.

d. Have a minimum of six (6) electrical power receptacles with two (2) grounded outlets each, and six (6) CAT5/CAT6 terminals with four (4) keystones per receptacle.

e. All POS units will require additional furnishings (chairs, tables, etc.) in addition to the listed air conditioning, electrical and communication infrastructure.

f. Adequate power generation support for up to 18 military personnel with computers and phones, as well as up to 10 printers/copiers in addition to the standard existing electrical infrastructure (outlets, lights, AC).

g. An automatic transfer switch (ATS) will be included to disperse back-up electrical power. Contractor shall be responsible for generator grounding.

h. Structures shall have level flooring, a proper drainage system and shall be elevated to ensure no flooding.

i. Delivery Timeframe: Deliveries can be made by contractor on multiple dates and times that will be confirmed at award. Delivery POCs will be given after contract award for coordination purposes. POS must be fully operational and turned over for government occupancy on the day the rental period starts per each Call.

j. Rental Period: The expected POS rental period will be stated in each individual Call.

k. Generator Support: Vendor will provide generator(s) capable of supporting the above requested POS on a 24/7 basis and a two (2) hour response time for power generation emergencies. Contractor shall be responsible for generator grounding and all associated maintenance (oil, filters, fuel. etc..).

l. Security Fencing & Gates: If required, fencing shall be at a minimum 8-10 foot tall, and up to 2-4 double swing gates, 8-10-foot-tall x 6-10 foot wide. All required supporting barricades, posts, etc. shall be included.

m. Setup/Teardown: Contractor is responsible for all setup and teardown.

n. Additional Rental Equipment: Contractor equipment shall be clearly marked with company name and contact information. Equipment must be clean upon delivery, made of quality material, and durable to withstand heavy use. Government shall return equipment in clean, fair wear and tear, and operable condition. Excessive damages and any lost or missing equipment shall be reported to Contracting Officer in writing within 10 days of demobilization. Damages, beyond fair wear and tear, must be photo documented (before and after).

o. Emergency Evacuation of Contractor Equipment: At any time during the period of performance, the contractor may be to demobilize/remove all equipment from the worksite. Reasons for evacuation may be typhoon, natural disaster or military/national security related. Contractor shall be required to remove all equipment in 48-hrs or less. Once emergency is resolved contractor will be notified to remobilize or if services are no longer required. Contractor will be entitled to submit and Request for Equitable Adjustment (REA) for emergency demobilization and remobilization cost.

5. Other Requirements:

a. In the event of an incident that involves damage to contractor or government property, or personnel, the contractor shall immediately:

1. Inform the Contracting Officer (CO) within 24 hours after the occurrence; and

2. Provide details of the accident in writing to the CO and the command safety office within 48 hours.

b. A competent, English-speaking supervisor or superintendent, with the authority to act on behalf of the contractor, must be present at the delivery site at all times during mobilization/demobilization of latrine trailer and associated equipment.

c. The contractor shall provide a 24/7 capability to repair and/or replace any items that fail during the time-period of rental.

d. The POSs shall be verified to comply with the requirements of this SOW prior to acceptance of units. Any noted defects or anomalies will be corrected prior to final acceptance of units.