BPA Terms and Conditions.pdf

BPA TERMS AND CONDITIONS

1. DESCRIPTION OF AGREEMENT: This BPA is for hotel lodging if and when requested by the contracting officer during the period of 14 May 2026 to 30 September 2026.

2. EXTENT OF OBLIGATION: The US Government is obligated only to the extent of authorized calls actually placed against this Blanket Purchase Agreement.

3. PRICING: Prices charged by the contractor to the US Government shall be as low as or lower than those charged the contractor’s most favored customer in addition to any discounts for prompt payment and shall be exempt of added value tax and prepaid tax.

4. BPA MASTER LIMITATION: $349,999.00 USD

5. PURCHASE LIMITATIONS: No individual call under this Blanket Purchase Agreement shall exceed $349,999.00 USD unless approved by the contracting officer.

6. NOTICE PERSONNEL AUTHORIZED TO PLACE CALLS: Only the contracting office is authorized to place calls against the BPA. A call shall not exceed the call limitation without the Contracting Officers approval. The services/supplies listed in the approved price list shall be the only items that can be ordered in accordance with this BPA.

DO NOT ACCEPT calls from anyone who is not the contracting officer. Services/supplies performed/delivered on calls from anyone who is not the contracting officer are accomplished at the vendors/contractors own risk.

7. METHOD OF PLACING CALLS: Calls against this agreement will generally be made by electronic means (email).

8. COMPLETION DATE FOR CALLS: The completion date for calls will be established at the time a call is placed with the contractor unless delivery terms are specified by the contractor in addition to his pricing.

9. DELIVERY TICKETS: All services and supplies performed under this Blanket Purchase

Agreement require the contractor to prepare delivery tickets (original and two copies) for each call placed. The original will be attached to the contractor’s invoice, one copy for the using activity and one copy for the contractor’s records. The following information must be shown on each service ticket as a minimum:

a. Name of Contractor

b. Blanket Purchase Agreement Number

c. Date of Call

d. Call Number

e. Name of individual placing call

f. Description of services performed

g. Quantity, unit price, and total price less applicable discounts

h. Date when services were performed

i. Person Placing the Call

7. INVOICES: A summary invoice shall be submitted, upon expiration of the BPA call. For all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total in US Dollar, and supporting copies of the delivery ticket.

8. PAYMENTS: Pursuant to paragraph 7, entitled “INVOICES”, payment will be made when calls are placed by authorized personnel and completed by the vendor during the given period. Payment will be made by US Dollar, local currency, or electronic funds transfer of government purchase card.

9. PARTIAL PERFORMANCE OF SERVICES: No partial performance of services per call will be accepted unless authorized by the contracting officer.

10. PRICE LISTS: The contractor shall furnish price lists with prices that are firm for not less than one (1) month. Payment will be made in accordance with the approved current price list, for actual calls placed. If prices change due to market prices or other factors the contractor shall notify the contracting officer of the change and provide an update price list along with supporting documentation.

11. PAYMENT

Payment will be made via Electronic Funds Transfer or Government Purchase Card.

All information may be communicated by phone, fax, and/or e-mail, as required.

The invoice for all services is issued after the end of the service period listed in the BPA call

(in accordance with the order placed against this agreement). Other charges incurred outside of this BPA are to be invoiced separately to the individual responsible, inclusive of any damages not identified as pre-existing at the time of acceptance.

Any additional charges not otherwise covered underneath this blanket purchase agreement, will not be paid for by this agreement and the contractor should take steps to ensure they are reimbursed by the member responsible for creating additional charges outside this agreement.

12. CANCELLATION OF BPA: The United States Government reserves the unilateral right to cancel this BPA with a written notice to the contractor.

13. WITHDRAWAL OF AGREEMENT: Withdrawal of this BPA may be effected by either party, giving the other party written notice of intent to withdraw, three (3) calendar days prior to the effective date of withdrawal.

The above will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein.