SOW for ISO 14001.pdf

SCOPE OF WORK

1. GENERAL REQUIREMENTS: The work consists of providing all labor, materials and equipment as required to provide an assessment of the U.S. Coast Guard Y ARD's Environmental Management System, operating procedures, its current ISO 14001 policies and determine what needs to be changed as well as a recommended solution to ensure the YARD is meeting the ISO 14001:2015 standard/certification.

2. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK: Upon acceptance the contractor shall commence work NLT five ( 5) days after notice to proceed and work diligently to complete the entire work ready for use by 10 working days after contract award.

3. SCOPE OF WORK: Task 1: Review the U.S. Coast Guard YARD Environmental Management System Manual (EMS), the Y ARD's documents & records, and identify all required changes to bring the Coast Guard YARD's EMS and operations in compliance with the ISO 14001 :2015 standard. The contractor shall ensure all of the "shall" requirements in the ISO 14001:2015 standard are addressed in the Coast Guard YARD's EMS, documented properly, and followed properly. Any deficiencies the contractor shall providedprovide a recommended course of action to fix said discrepancies as well as educating YARD environmental staff in the required changes. The deliverable of this effort will be a report of findings and proposed corrective and improvement action plans to be implemented by USCG Maryland YARD personnel. This report will be provided no later than seven days after the conclusion of the out brief. The contractor will conduct an out brief with YARD personnel on the results of the inspection. The Contractor shall be Certified Professional Environmental Auditor

(CPEA). The audit shall cover at a minimum the following:

• Monitor and measure processes against the EMS, including its commitments, environmental objectives and operating criteria, and report the results.

Conduct two (2) annual surveillance audits and one (1) certification renewal audit.

• Address all of the "shall" requirements stated in the ISO 14001:2015.

• Learn what needs to be revised in our current EMS and how to address the required changes.

• The contractor shall dedicate at least 32 hours to the above project with at least 16 hours on site at the Coast Guard YARD.

Task 2: Conduct a two-day (16 hour) follow-up visit approximately 6-8 weeks following the completion of Task 1 to conduct an assessment of the implementation of action plans identified in Task I by YARD personnel. The deliverable of this effort will be a report of findings and proposed corrective and improvement action plans to be implemented by USCG Maryland YARD personnel. This report will be provided no later than seven days after the conclusion of the out brief. The contractor will conduct an out brief with YARD personnel on the results of the inspection.

4. SITE VISIT: All bidders are strongly encouraged to request copies of the Coast Guard EMS as well as visit the site to verify any/all quantities before submitting bids. Interested parties shall make arrangements with Brandace Timbers (410) 636-3775 or Brandace.T.Timbers@uscg.mil.

5. DESIGNATED CONTRACTING OFFICER'S QA EVALUATOR (QAE) REPRESENTATIVE: The designated contracting officer's QAE representative and Point of Contact for this project is Brandace Timbers (410) 636-3775 or Brandace.T.Timbers@uscg.mil.

a. Specifications:

(1) All contractors working on CG YARD shall abide by all federal safety regulations as published by the Occupational Health and Safety Administration, 29 CFR 1910 (series) and 29 CFR 1926 (series).

Contractor written safety programs shall be reviewed by the Base Safety Officer prior to starting work.

(2) Written notification must be provided to the YARD Safety Officer in their capacity as Fire Marshal of any activity that could potentially cause fire or explosion or that changes or reduces the capability of fighting a fire or explosion. Some examples of qualifying activities are: a fire hydrant or fire suppression system that must be taken out of service for any reason, electrical work that affects fire alarm systems, introduction of hazardous or flammable material onto the unit, and blocking of any egress routes or emergency vehicle routes. Inclusion of this information in the contract constitutes written notification as long as the outsource review sheet is signed by Base Safety Officer.

(3) Copies of the following must be provided to the YARD Safety Officer prior to starting work in affected areas: Confined Space Entry Permits, Hot Work Chits, and Dig Chits. Confined space clearance must be conducted by a certified marine chemist and permit required spaces will have a copy of the permit posted on site during work. Hot work will only be conducted with permission and a fire watch must be posted during work. A facility dig chit is required in addition to a Miss Utility dig chit.

(4) Lock Out/Tag Out requires notification and coordination with facilities and will not be conducted by a contractor on the YARD. A representative from CG YARD is required for all contractor Lock Out/Tag Out needs.

b. Rights:

(1) Every employee working on the YARD has the right to a safe and healthy work place. The contractor has the responsibility and right to stop unsafe work. QAE's and the Safety Officer may also institute a work stoppage relating to unsafe practices or immediate danger to life and health situations.

6. ENVIRONMENTAL PROTECTION REQUIREMENTS:

a. All contractors working on the YARD shall abide by all federal environmental regulations as published by the Environmental Protection Agency, 40 CFR (series). Contractor written environmental management and pollution prevention programs shall be reviewed by the Environmental Protection Specialist, prior to starting work and must be in accordance with the Unit Environmental Guide.

b. Where applicable wWritten notification must be provided to the Environmental Protection Specialist of any activity that could potentially cause a permit violation on the YARD. Some examples of qualifying activities are: any activity that could result in a spill or discharge into a waterway or introducing a hazardous material into the environment.

c. Copies of the following must be provided to the Environmental Protection Specialist prior to starting work in affected areas: Material Safety Data Sheets, permits, and notices of intent.

d. Hazardous materials used by a contractor are required to be disposed of by that contractor.

Disposal must be in accordance with federal, state, and local guidelines.