ISO14001 Registrars PBSOW.doc

ISO 14001 Registrars

PERFORMANCE BASED STATEMENT OF WORK

11/02/2009

Background The Bureau of Engraving and Printing is responsible for the design, engraving, and printing of all United States paper currency. The BEP operates two printing facilities, the main facility in Washington, D.C. referred to as the Eastern Currency Facility (ECF), and a second facility located in Fort Worth, Texas, referred to as the Western Currency Facility (WCF). The major industrial operations at the facilities includes 1) the printing and processing of U.S. currency, and other securities, 2) printing ink production, 3) engraving and electrolytic plate production, 4) photo processing, and 5) other ancillary support services; laboratory facilities, maintenance, product development, procurement, information technology, administrative functions, etc. Major printing equipment components operated by BEP include both sheet fed and web presses, which utilize intaglio, offset, letter press, and gravure printing processes.

The purpose of this procurement is to secure the services of an accredited registrar to obtain a recertification of Bureau’s Environmental Management System (EMS) under the International Organization for Standardization (ISO) 14001(2004) standard.

The scope of the Bureau's EMS for the ECF facility and for the WCF includes all activities under the Bureau's control, both offsite and onsite. The activities of all employees and occupants of these facilities, including contractors and visitors, are subject to the policies and procedures of the EMS. This includes, but is not limited to, the major processes and operations associated with the design and production of currency for the United States of America.

The ECF is permitted under Title V of the CAA for VOCs, the WCF is permitted under Texas for VOCs. Both facilities have wastewater pre-treatment plants that are permitted by a local POTW. The pre-treatment plant treats waste streams from the presses and from the nickel and chromium plating operations. Both facilities are large quantity generators.

Miscellaneous Information

· The ECF has two buildings (approximately 1.6 million square ft.) and the WCF (approximately 630,000 square ft.) has one building.

· A security clearance is not required. Auditors will be escorted by BEP employees at all times.

Contractor Qualification

1. The Contractor shall be an accredited ISO 14001 Registrar.

2. Auditors shall be direct full time employees of the registrar.

Work Requirement

This is a fixed price contract. All expenses related to fulfilling this contract are to be all inclusive.

1. ISO 14001 Recertification audit at the ECF on or before February 8, 2010.

2. ISO 14001 Surveillance audit at the WCF by September 2010.

Evaluation Criteria

Proposals that meet all of the work requirements stated above will be further scored and ranked based on the following criteria. Price is of lower weight than score on technical criteria.

1. Contractor’s previous experience as an auditor/registrar, for either ISO 9001 or ISO 14001 for Federal facilities.

2. Contractor’s previous experience as an auditor/registrar, for either ISO 9001 or ISO 14001 for industrial printing facilities. Past performance with Federal Facilities (documented by Customer Satisfaction Survey provided as Attachment A). Submit a minimum of three Customer Satisfaction Surveys.

3. Past performance with Industrial Printing Facilities. (documented by customer satisfaction survey) provided in RFI packet. Submit a minimum of three Customer Satisfaction Surveys.

4. Number of auditor days for each level of assessment and explanation and justification for that number of auditor days with references to guidance.

5. Qualifications of proposed audit personnel

a. Proposed auditors’ previous experience as auditor/registrar, for either ISO 9001 or ISO 14001 with federal facilities

b. Proposed auditors’ previous experience as auditor/registrar, for either ISO 9001 or ISO 14001 for industrial printing facilities

6. Responses to items listed in Contractor Qualification and Work Requirements sections of this SOW along with applicable documentation. Documentation shall include a copy of accreditation certificate, customer satisfaction surveys, resumes, etc.