SOW for 30 Jewel Ct.pdf

SCOPE OF WORK

30 Jewel Ct.

11/21/2025

1. General Information: This work consists of providing the services necessary to replace and repair the roof and rain gutters and return to 100% functionality. located in Depoe Bay, OR.

The three tab asphalt shingled roof on a Coast Guard owned house has failed. Some sections of the sheeting have rotten and will need to be removed and replaced. Rain gutters need to be added around all perimeters of the house. All three skylights need to be removed and sheeted over.

The house is a single story 1500SF ranch style house with a Hip and Valley roof type.

There are 3 skylights that protrude through the roof that need to be removed and sheeted over. There is one chimney that is located on the southwest edge of the roof. All roof protrusions will need to be re-flashed.

2. Place(s) of Performance: Unit: 30 Jewel Ct. Depoe Bay Or. 97341

3. Work Hours: The contractor shall commence work NLT thirty (30) business days after notice to proceed and work diligently to complete the work after contract award. The Contractor shall coordinate their work schedule with the USCG Project Manager prior to commencement of work.

Hours of operation are Mondays through Fridays 0800 to 1700, with the exception to federal holidays in which the facilities will be closed and no work shall be performed.

4. Scope of Work:

The Contractor shall complete the removal and replacement of one composition roof for a housing unit located in Depoe Bay, OR:

• Contractor must inspect entire existing roof including plywood roof decking.

• Contractor must set up fall protection in accordance with OSHA standards.

• Contractor must remove all existing roof and flashing material

• Contractor must replace any plywood roof decking that is not structurally sound.

• Contractor must remove 3 skylights and replace with roof decking

• Contractor must install ASTM Rated Synthetic 30# Roofing Felt Underlayment

• Contractor must install New Ridge Material

• Contractor must install New Stainless Steel Rake Flashings on Gables and Drip metal

• Contractor must install New Roof with Stainless Steel Fasteners

• Contractor must install New Plastic Roof Vents

• Contractor must install New Plumbing Vent Pipe Flashings

• Contractor must Paint Penetrations Whenever Possible to Match Color of Shingles

• Contractor must Re-flash All Existing Base Flashing(s) for Chimney, Step Shingles, and Wall(s) As Needed –

• Contractor must Install Architectural Composition Asphalt shingles with a class 4 rating

• Contractor must install gutters on all sides of the house to include down spouts.

• Contractor must remove from the job site all wastes and materials, except for materials specified to be salvaged for reuse in construction or turned over to the Government.

5. Quality Control

The contractor is responsible for maintaining their own quality control program to ensure acceptable performance. The contractor must provide a contract manager who is responsible for the supervisor of the work. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

The contract manager and alternate or alternates must be able to read write, speak, and understand the English language. Contract personnel must present a neat appearance.

The contractor must not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. Additionally, the contractor must not employ any person who is an employee of the U.S. Coast Guard unless such person seeks and receives approval according to U.S. Coast Guard regulations.

6. Safety: During the execution of this contract, the Contractor shall ensure all work is done IAW with all applicable building codes and shall conform to the rules and regulations as set forth by OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction. Hazardous materials used by a contractor are required to be disposed of by that contractor. Disposal must be in accordance with federal, state, and local guidelines.

7. Security

Contractor employees shall wear identification badges which, at a minimum, contain contractors’ business name, contractor employees’ name and contractor employees’ picture.

8. Invoicing

For invoicing, see the attached Invoicing Instructions.

9. Government-furnished Resources

The Government shall provide Electricity: 120 Volt, single phase

10. Contractor-furnished Resources

Except for those resources identified above in Section 7.0, the Contractor shall furnish all items, services, equipment, personnel, and commodities needed to perform this contract.

11. Publications

The Contractor shall follow: OSHA Safety and Health Standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction.

INVOICE INSTRUCTIONS

In conjunction with the subject award, proper invoices will be submitted through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads.

The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and ACH trace number.

Vendor training materials, including a first time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

Toll-free number: 866-973-3131

Email address: IPPCustomerSupport@fiscal.treasury.gov