SOW - Fire Sprinkler Inspection Services contract.pdf

Statement of Work (SOW)

Project: FIRE SPRINKLER SYSTEM ANNUAL INSPECTION

GENERAL INFORMATION

1.0 Scope of Work:

The USDA Building #20, 24, 7, 9 & 154 BSL2 & BSL3 Combined Lab Facility located in Ames, IA at 1920 Dayton Avenue requires an annual inspection of the fire sprinkler system to ensure proper function and meet safety requirements as required by NFPA 25.

This requirement is to establish a Base plus 4 Option Years Contract for services.

Base Year – 12 months from date of award Option Year 1 – 12 months from end of Base Year Option Year 2 – 12 months from end of Option Year 1 Option Year 3 – 12 months from end of Option Year 2 Option Year 3 – 12 months from end of Option Year 3

2.0 Background:

The inspection shall include the following items:

For buildings 20, 24, & 154 1- Wet fire sprinkler system annual inspection.

53 – Wet fire sprinkler system control zones.

57 – Tamper switches.

1- Jockey pump inspection 2 – Pre-action fire sprinkler system inspections 1 – Glycol system for outdoor loading dock canopy.

5– Fire line backflow preventer inspections.

1- Fire Pump Annual Inspection (located in the Building. 154 Utility Plant)

For building 9 The inspection shall include the following items:

1- Wet fire sprinkler system annual inspection.

5 – Wet fire sprinkler system control zones.

7 – Tamper switches.

1- Jockey pump inspection.

5- Flow switches 2– Backflow preventer inspections.

For building 7 The inspection shall include the following items:

1- Wet fire sprinkler system annual inspection.

1 – Wet fire sprinkler system control zones.

3 – Tamper switches on control valves 1 – Flow switch.

1– Backflow preventer inspection.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

The contractor shall provide:

1. All labor, material and travel expenses for the testing during normal business hours Monday thru Friday 7am to 4:30 pm excluding Government Holidays.

2. The inspection of all components as required by NFPA 25.

3. The service of a technician that is able to operate a Simplex 4100U fire alarm panel as required for the inspection.

4. All reports and tags required per NFPA 25.

5. All inspection and testing will meet all local, state and federal requirements.

6. All testing and inspections shall be performed in a professional manner with strict regard to the importance of the operations performed at the USDA facility.

The work shall be scheduled and completed with the assistance of USDA site Staff for access to fire sprinkler components and proper precautionary measures.

USDA shall be notified at least two weeks in advance prior to the annual inspection.

The contractor shall provide a report of the findings with a list of all devices inspected on the day of the inspection. The report shall list any items that need to be corrected or devices that need to be repaired/replaced.

The contractor shall provide pricing to repair or replace the defective devices within seven business days of the inspection.

4.0 Government Furnished:

Government will provide escorts and assistance for access to fire sprinkler components and proper precautionary measures.

5.0 Deliverables / Schedule:

Key Deliverables Item No.

Deliverable

Objective

Due

1 Buildings 7, 9, 20, and 24

Annual fire sprinkler inspection, ensure proper function and meet safety requirements required by NFPA 25

ANNUAL

2 Building 154 Inspection of fire pump ANNUAL

6.0 Security Requirements:

Work Restrictions & Conditions

A. Site Security Access

1. Access to the site is controlled by a security fence and visitor/contractor check-in/check-out system. All contractor/subcontractor employees shall sign-in and out at the site entrance gate and wear a contractor/visitor identification badge at all times while on the site. The ID badges will be turned in at the end of the workday. A current government-issued identification with a picture ID is required for entry.

2. The Contractor shall use only the service roads and access routes approved by the Contracting Officer’s Representative, Michael Kuennen or as designated.

3. Work shall be confined to Building 20 and Building 9 Elevator Mechanical Rooms and Elevator Shafts. Unless accompanied by a NCAH/USDA employee, the Contractor, subcontractors, and their employees shall not enter buildings or facilities not specifically part of this project. Reasons included, but are not limited to, disease control and health requirements.

4. Additional security requirements may be imposed when the Federal Government raises the Homeland Security Alert Level. Additional directions will be provided if the situation occurs.

5. Failure to comply with access requirements shall be adequate grounds for removal of the Contractor/subcontractor employees from the site and barring further site access to individuals.

6. No “tailgating” of USDA employees through secure entrances is allowed.

7. No animals/pets are allowed to be brought on the site regardless of whether they are left in a vehicle in the parking lot or not.

B. Work Hours: Regular work hours for the site are 7:00am to 6:00pm, Monday through Friday, excluding Federal holidays.

C. Work Outside of Regular Work Hours: Is not authorized unless it is an

Emergency Situation and Contractor has been requested to Service an Elevator by the proper Federal Authority.

Quality Control Requirements

A. COR shall inspect the completed work for approval with the contractor prior to considering the work to be complete.

Temporary Facilities

A. Utilities: The existing USDA utilities at the site may be used by the Contractor for completion of the contract work at no cost to the Contractor.

B. Telephones: The Contractor shall equip all his foremen and work leaders with cell phones as necessary to coordinate the work effort. The Government will not provide any phone service to the project.

C. Toilet Facilities: The Contractor is allowed to use Public Toilet Facilities within the Building 20 Conference area Rooms 1034 and 1049 and Building 9 Basement Control Room restroom.

D. Smoking is only allowed in the outdoor smoking building located at the northwest corner of Building 20. The contractor will need to check in and out at the South Guard Desk of Building 20 to use the smoking location, no propping of doors is allowed.

7.0 Place of Performance: USDA, 1920 Dayton Avenue, Ames, IA 50010

8.0 Technical Point of Contact: Jeff Waterbury, 515-337-7451

jeff.waterbury@usda.gov