SOW Fire Alarm Life Systems-R1.pdf

Statement of Work Fire Alarm System, Sprinkler System and Fire Pump Testing

Revised July 29, 2025 Requesting Department Federal Aviation Administration San Jose System Support Center 97E Brokaw Road Ste.200 San Jose CA 95112

POC: Adam Johnson, SJC SSC Manager COR: Jose Somoza, Coordinator Telephone: 408-453-2103

General Description and Requirements

C001 LOCATION:

Federal Aviation Administration Mineta San Jose International Airport 275 Martin Avenue Santa Clara, CA 95050

C002 COORDINATION OF WORK

The Contractor shall be responsible for prior coordination of all work with the Contracting Officer’s Representative (COR). The Contractor shall notify the designated site representative prior to performing any work and shall coordinate work at the site.

C003 WORKING HOURS

All work shall be conducted during normal working hours; 8:00 a.m. to 5:00 p.m. Monday through Friday except as otherwise noted, by properly coordinating the work with the COR. Noise restrictions do apply.

The testing of the fire pump and other work disruptive to occupants or any air traffic control operations will be allowed between 11:00 p.m. and 5:00 a.m., Monday through Friday, and will be explained at the pretest meeting. Interruptions to ATCT operations or support facilities are not acceptable.

C007 CONTRACTOR QUALIFICATIONS

The Contractor shall be experienced in the testing of fire pump and fire sprinkler systems and devices. A UL Certificate for the service organization shall be included with the submittal documents. The Contractor shall have a fully equipped and trained staff consisting as a minimum of National Institute for Certification Engineering Technology (NICET) Level II certified technicians who can perform the requirements of this specification. A copy of the NICET Certification for the technicians working at this facility shall be submitted.

Provide a job site supervisor who is to be present on-site at all times while work is in progress. The supervisor shall be a minimum National Institute for Certification Engineering Technology (NICET) Level III and “manufacturer trained” on the system being tested. This individual shall be the same person throughout the course of the project. The job site supervisor shall have a cell phone or pager, and provide the number to the COR.

C008 CONTRACTOR RECORD DRAWINGS

The Contractor shall be provided with record drawings (if available) for each system to be tested. These drawings shall be for the Contractor’s use in testing and maintenance of the system. The Contractor shall note any discrepancies between the record drawings and actual system installation. If discrepancies exist, provide a copy of the record drawings to the COR clearly annotating each discrepancy and showing the actual system installation. Discrepancies and changes shall be clearly identifiable by clouding or other means acceptable to the COR.

C009 EXISTING SYSTEM

The existing fire alarm or components shall remain operational at all times. If the system or its components must be removed from service, the Contractor shall obtain approval from the COR, the Building and Fire Departments. If such systems are taken out of service for a period greater than 24 hours, the Contractor shall provide alternate protection, acceptable to the COR, local Building and Fire Departments, until those systems are replaced or restored to service. Such alternate protection shall be at the Contractor’s expense.

C010 SOFTWARE DOCUMENTATION AND CHANGES

Provide a copy of the system program to the COR after initial test and after any software changes.

Software changes to the system shall not be permitted unless approved, in writing, by the FAA Fire/Life Safety Specialist.

C011 REMOVAL OF DEBRIS AND SALVAGE

The Contractor is responsible for the removal of all waste and debris. All debris shall be disposed of offsite. The Contractor shall remove rubbish and debris resulting from his work on a daily basis. Rubbish not removed by the Contractor will be removed by the FAA and back-charged to the Contractor. Removal of debris and rubbish from the premises shall be coordinated with the Contracting Officer’s Representative.

The COR must approve the salvage of any existing equipment. The existing equipment being removed shall not be disposed of until the COR has inspected the equipment and approved its disposal.

C012 QUALITY ASSURANCE

All work and materials shall conform to all Federal, State and local codes and regulations governing the testing of fire alarm, fire pump, fire sprinkler, fire standpipe and fan pressurization systems, including the current editions of the Building and Fire Prevention Codes, as modified or interpreted by the local officials to permit use of current NFPA standards.

All devices, systems, equipment and materials utilized shall be listed by Underwriters Laboratories Inc.

(ULI) and/or Factory Mutual (FM) for their intended use. All equipment shall be used in accordance with the manufacturer's recommendations and the ULI listing limitations.

Submit all certifications and qualifications required in the Quality Assurance portion of this specification and the associated subparagraphs. This information shall be provided with the first submittal.

C013 EQUIPMENT LISTS

The Contractor shall submit with his report after the first test at each facility, a detailed equipment list.

This submittal shall include the types and models of all equipment, and devices. If the Contractor finds any part or component of an existing installation that is not UL Listed or cross-listed for installation with the subject systems, it shall be indicated in the report. The submittal shall include, but not be limited to, the following:

a. Wire, cable, connectors, terminal strips, etc.

b. All fire alarm materials, devices, circuit boards or equipment, currently installed for each system.

C014 CAUSE AND EFFECT MATRIX

Submit a sample Cause and Effect Matrix to be reviewed by the COR. Submit an initial completed Cause and Effect matrix outlining system operation subsequent to the first annual test and resubmit a modified matrix subsequent to all future annual tests. This matrix shall cross-reference each initiating device type, control device type, supervisory device and individual initiating devices with unique functions, and shall indicate system operation in the event of each type of alarm, trouble and supervisory condition recognized by the system, similar to that shown in NFPA 72 Figure A.10.6.2.3(9).

For addressable systems, provide a complete address list after each test identifying each device including type of device, address and the associated label. The address list shall also identify any “software zones” used by the system programming to initiate control functions. The Contractor shall provide a computer generated print out of the fire alarm system program to include addressable points and “software zones”.

C015 WARRANTY

The Contractor shall be responsible during the testing periods for any damage caused by him or his subcontractors or by defects in his or his subcontractors' work or equipment.

C018 NOTIFICATION OF TESTING

Prior to conducting the testing, the Contractor shall provide a letter outlining the testing, five business days in advance of such testing. This letter shall include a description of the anticipated potential interruption to the facility including disabling of the fire alarm, fire and fan pressurization systems, noise during testing, activation of auxiliary systems (elevator recall, HVAC shutdown, etc.). The Contractor shall make every effort to minimize distractions during the system testing. In the scheduling letter, indicate approximate time periods for audible testing; smoke-proof stair testing, elevator recall, HVAC shutdown and any other outages. The timing of this testing shall be approved by the FAA prior to initiating testing.

Prior to start of testing, on the same day, the Contractor shall be responsible for notifying all monitoring agencies, maintenance staff, and building occupants of testing. Display signage explaining the testing, and time of testing (elevator recall and HVAC shutdown testing). Signage shall be posted in areas designated by the FAA site representative (maximum of 10 signs).

C019 FIRE PUMP TESTING AND INSPECTION:

This work includes providing all associated work, equipment, and appurtenances for testing and inspection of a fire pump, fire pump driver, jockey pressure maintenance pump, jockey pump controller, and fire pump controller for the FAA Western Service Area facilities that have fire pumps. Provide annual testing and maintenance in accordance with NFPA 20 and NFPA 25, in addition to any FAA criteria.

Overall Inspection:

The overall conditions of the pump(s) and any accessory equipment must be visually examined. The inspection report must make note of any missing or improperly functioning items such as gages, nameplates, or machine guards over rotating equipment. Other deficiencies relating to the fire pump, fire pump controller, jockey pump, jockey pump controller, and pump drivers should be pointed out as well.

Each pump must be equipped with an automatic air release sized at not less than ½”.

Performance Test of Pump:

Provide testing and inspection for each fire pump at the facility in accordance with NFPA 20 and NFPA.

The testing shall include the pump and pump driver and include a performance test of the pump. The testing method shall be done by flowing water and taking pilot readings from approved nozzles. An in-line flow meter may be used to verify pilot results but not in lieu of conducting pilot readings. Pump pressures at both the suction and discharge ports of the pump must be recorded as well as driver data for each pump test point. A minimum of three flow test points must be used in addition to a churn reading. One test point must be at least 150% of pump rated capacity. Data must be reported both raw and adjusted for RPM on an appropriate form, such As NFPA 20, Figure A.14.2.7.4 “Centrifugal Fire Pump Acceptance Test Form”.

A graph must be provided showing the performance characteristics of the test.

Test of Fire Pump Controller:

The fire pump controller must be tested in conjunction with the fire pump test. All items requested below must be recorded and submitted in the final test report.

1. Electric Motor Controller: The following items must be visually checked and commented on: voltage surge arrester from each phase to ground; an externally operable isolating switch; an externally operable disconnecting means with a continuous rating of not less than 115% of the full load motor current with an instantaneous trip setting of not more than 20 times the full load current. All motor control devices, switches and circuit breakers shall be marked with the appropriate electrical rating in volts, HP, amps, frequency, and number of phases. If this marking is missing, a comment to this affect must be noted in the report. The pump motor must be started automatically through simulation of a pressure drop and the starting pressure as set within the controller must be verified and recorded. The sensing line from the controller (which should run to a point between the pump discharge check valve and the discharge control valve) should be visually checked to ensure that there is no control valve installed in this line. A comment on the sensing line must be included in the report.

Test of Fire Pump Driver.

1. Electric Motor. The RPM of the motor at each pump performance point shall be recorded using a tachometer. The effectiveness of the cooling water on the pump packings should be visually examined to ensure the pump shaft is not overheating. The power source to the line terminals of the motor contactor must also be checked for possible phase reversal. Current draw for each phase at each test point must be recorded.

Test of Fire Alarm System Interface:

All alarm and supervisory signals for the pump, pump driver, and pump controllers must be simulated and verified during the fire pump testing. Loss of phase to any line terminal, phase reversal, and selector switch position in any position other than “automatic” must result in the transmission of a supervisory signal for electric motor driven pumps. Alarm signals must be checked for transmission and should be generated anytime any pump starts whether automatically or manually.

Test of Jockey Pressure Maintenance Pump:

The starting pressure of the jockey pump and its start point relative to the starting pressures of the fire pump drivers must be verified. Starting pressures must be in accordance with Section A14.2.7.4 of NFPA 20. The sensing line from the jockey pump controller to between the jockey pump discharge check valve and discharge side control valve should be visually checked to ensure that there is no control valve installed in this line. A comment on the sensing line must be included in the report.

C020 FIRE SPRINKLER TESTING AND INSPECTION

This work includes providing all associated work, equipment, and appurtenances for testing and inspection of fire sprinkler systems as specified by NFPA 25.

Overall Inspection:

The overall conditions of the fire sprinkler systems must be visually examined. The “system” includes the point of connection to the source of water supply, the Fire Department connection and its appurtenances, the main water supply control valves, the sprinkler risers, sprinkler heads and obstructions to heads, and the integrity of piping hangar arrangements. The inspection shall also include any accessory items such as hydraulic nameplates, spare sprinkler head boxes, gages, and signs. The inspection report must make note of any items missing including discrepancies that are recommended or required by NFPA 13. The location of the sprinkler valves and other sprinkler equipment must be reviewed to ensure equipment is protected against physical damage or freezing.

Test of Fire Alarm System Interface Devices:

All alarm and supervisory signals for the fire sprinkler systems must be simulated and verified during the sprinkler system testing. Devices to be tested include waterflow alarms, tamper switches, air supervisory switches, and pre-action early warning fire detection detectors. Devices must be tested at the device by simulating the alarm or supervisory condition. It must be verified with the proprietary or central alarm station that all alarm and supervisory signals were received.

Required Testing:

Provide testing and inspection of the identified sprinkler systems in accordance with NFPA 13 and NFPA

25. The testing shall include a physical test of all sprinkler control valves, 2” main drain testing, water motor gong testing (or other riser alarm bell arrangement), and inspector test drain testing. A tag is to be left at the riser indicating the results of the drain testing. This tag is in addition to the required test report.

In addition the following systems require additional testing:

a. Inspection for Obstructing Material: An inspection for possible obstructed sprinkler piping is not required as part of this inspection; however, it must be noted if findings from any part of the required inspection indicate that obstructed piping may exist. If obstructed piping is anticipated, a recommendation to perform a full obstruction investigation must be made and submitted with this report.

b. Fire Department Connections: Any fire department connections that pipe into a sprinkler system is within the scope of the testing requirements of this specification. The inspection report must include those items relative to testing of Fire Department Connections listed in NFPA 25. The inspection report must include those items relative to testing of backflow preventers listed in NFPA 25.

c. Backflow Preventers. Backflow preventers are within the testing scope of this specification unless the local authority having jurisdiction provides the annual testing requirements listed within NFPA 25.

d. Fire Alarm and Detection Systems. Inspection, testing, and maintenance shall follow the recommended procedures given in NFPA 72, “National Fire Alarm Code." Document all findings and results. Annually. (a) Test to confirm that all alarm, trouble, and supervisory signals are properly being sent to the local fire alarm panel, and if applicable, being sent and received at the supervising central alarm station. (b) Test and verify each fire alarm circuit including signaling, notification appliance, and indicating device circuits for ground faults and open circuits. (c) Test the power supply to the alarm panel for proper supervision including loss of AC power and transfer to battery back-up. (d) Conduct a voltage test of the batteries in the fire alarm panel. (e) Conduct the specified battery tests as indicated in NFPA 72 for (d) Conduct a voltage test of the batteries in the fire alarm panel. (e) Conduct the specified battery tests as indicated in NFPA 72 for the specific battery including lead acid type, nickel cadmium type, and sealed lead-acid type. (f) Conduct a functional heat test on all heat detectors except that non-restorable fixed temperature heat detectors that are less than 15 years old should not be tested using a heat source. (g) Conduct a functional test on all smoke detectors for both alarm and trouble.

Verify that all signals are received at the local fire alarm control panel. (h) Test all manual fire alarm pull boxes. (i) Test all audible devices such as horns and bells to ensure that each device is functioning. Record the sound pressure level during testing. (j) Test all visual devices such as strobes. Check to ensure that occupancy changes within the facility have not obstructed the ability for occupants to see the visual devices. (k) Visually inspect and clean, if necessary, all air duct detectors. Test each detector to ensure proper receipt of trouble and alarm notification at the local fire alarm control panel. (l) Test other detection devices such as air sampling, flame, and projected beam detectors in accordance with NFPA 72. (m) Test all interlocked devices to the fire alarm system such as door closures, fan shut-off or start-ups, elevator recall, power shutdown, etc., for proper activation following alarm system activation. Test to ensure that the proper sequence of events occur following receipt of an alarm at the local fire alarm control panel. (n) Test the Digital Alarm Communicator Transmitter (DACT) by testing for line seizure while initiating an alarm signal while using the primary line for a telephone call. Transmission to the central station via the DACT shall be within 90 seconds. The primary and secondary lines from the DACT shall also be tested for proper supervision by disconnecting each line and ensuring that trouble transmission to the supervising station occurs within 4 minutes.

e. Standpipe and Hose System. (a) Check all gages with an inspector’s gage to ensure reliability (b) all nozzles, couplings, and other hose accessories shall be inspected in accordance with NFPA 1962. (c) Inspect all fire department connections. (d) A flow test is required on all standpipes at the hydraulically most remote hose connection at the start of the base year of the contract and every five years after. The test shall verify that the water supply adequately provides the design pressure at the required flow.

C021 FINAL APPROVAL AND ACCEPTANCE

Final approval and acceptance of the work will be given by the COR after the following have been completed:

a. The complete fire alarm system has been inspected, tested, and certified in writing by the Contractor. All final documents including all test report forms and the report narrative must bear the stamp of the Contractor’s NICET Level III technician who conducted and supervised the testing.

b. It has been verified that all fire alarm systems have been fully restored to service. This must be communicated and verified to the site AT Manager prior to leaving the site.

c. All forms documenting the test results and a copy of the report narrative must be submitted to the COR.

d. All requested documentation must be received no later than 14 days following the last day of the testing.

All approvals shall be issued in writing by the FAA. Receipt of materials listed above shall include all formats (hardcopy, electronic or other) required by this specification.

C022 TEAM OVERTIME RATE

This bid item is hereby incorporated as part of the subject solicitation. The bid item is subject to the availability of funds and does not constitute a commitment by the Government at the time of award. A separate line item/CLIN will be incorporated into the contract if repairs are required.

Contractor must have COR/CO written approval after the part is identified for repair and the cost is established. The written approval must be received prior to the start of work. For all services under $10,000 the Government will make payment with a credit card.

NOTE: This item will be evaluated as part of the offeror’s overall proposal. However, this bid item will not be exercised until there is a need and only if funding is available.