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BLDG. 1240 REPLACEMENT CARPET

MALMSTROM AFB, MT

STATEMENT OF WORK (SOW)

9 SEPTEMBER 2026

Prepared by: 341 FORCE SUPPORT SQUADRON

SUMMARY OF CHANGES

ACTION DATE REVISION(S)

FA462626Q0045

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TABLE OF CONTENTS

Section Section Description Page #

1. DESCRIPTION OF SERVICES - SUMMARY OF SERVICES 3

1.1. Contractor Provided Equipment & Supplies 3

1.1.1. Contractor Furnished Equipment / Vehicles 3

1.2.1.1. Materials 3

2. GOVERNMENT REQUIREMENTS FOR CONTRACTOR PERSONNEL 3

2.1. Criminal Background History Check Procedures 3

2.2. Required Documentation 3

2.3. Combating Trafficking in Persons 3

3. GOVERNMENT FURNISHED NEEDS 4

3.1. Furnished Utilities 4

3.2. Utility Conservation 4

3.3. Telephone Service 4

3.4. Service, Fire, & Medical Services 4

3.5. Mail Service 5

4. GENERAL INFORMATION 5

4.1. Hours of Operation 5

4.2. Federal Holidays 5

4.3. Base Closures 5

4.4. Contractor/Employee Base Pass & Identification, Special Clearances and

Vehicle Passes 5

4.5. Traffic Laws 5

4.6. Weapons, Firearms, & Ammunition 5

4.7. For Official Use Only (FOUO) 5

4.8. Reporting Requirements 6

4.9. Physical Security 6

4.10. Contract Manager 6

4.11. Personnel 6

4.12. Submission of Contractor Invoices 6

5. EXECUTION 6

5.1. Performance Period 6

5.2. Coordination with Facility Manager 6

5.3. Contractor Verification of Requirement Specifics Required 7

5.4. COR Inspection and Acceptance 7

5.5. Cove Base Removal 7

5.6. Future Repairs 7

6. CLEAN-UP 7

6.1. Job-Site Responsibility 7

6.2. Off-Base Disposal 7

7. ATTACHMENTS

1 Floor & Phase Plans 9 2 Carpet Tile Cut Sheet 10 3 Pre-Approved Contract Carpet Manufacturers 11

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1. DESCRIPTION OF SERVICES

SUMMARY OF WORK: The Contractor shall provide all labor, equipment, tools, accessories, and materials to properly remove existing flooring and install approximately 12,581 square feet of carpet tile and approximately 3,000 linear feet of 4-inch rubber cove base using the direct glue down method of installation in building 1240 located on Malmstrom AFB, MT

1.1. CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES.

1.1.1. CONTRACTOR-FURNISHED EQUIPMENT/VEHICLES.

The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. Maintenance and repair of contractor vehicles or their privately owned vehicles shall not be accomplished on site. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance. Contractor vehicles shall be used solely for the intended purpose of performing services in this performance work statement during normal hours of operation.

All equipment used in the performance of this contract shall be in good operable condition and carry a U/L (Underwriters Laboratory) listing. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The CO or contracting officer designated representative (COR) may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

The contractor shall provide adequate numbers of equipment items and vehicles to effectively fulfill the scope of this contract. In addition, the contractor shall maintain or have backup capability to provide continued service in the event primary equipment or vehicles are down for extended maintenance or repairs.

Equipment failure shall not alleviate the contractor from performing any requirement contained in this contract.

1.2.1.1. MATERIALS.

The contractor shall provide all material to complete the installation in accordance with standard commercial practices. The contractor shall purchase the carpet materials from an approved dealer in accordance with the guidelines provided in the Air Force Installation Contracting Agency (AFICA) Carpet Ordering Guide Program. A listing of approved dealers previously established under the Tier I contracts are as follows: (FA8003-23-C-0003, FA8003-23-C-0004, FA8003-23- C-0005, FA8003-23-C-0006, FA8003-23-C-0007, FA8003-23-C-0008, and FA8003-23-C-0009).

The carpet shall be purchased only from the pre-approved Tier I Contracts found in Attachment 3 of this SOW to obtain the best price. The contractor is required to provide proof that the carpet was purchased from one of the pre-approved Tier I contracts. The carpet tile shall be Mohawk Bending Earth Collection, color - Shale 7927 or equal color and pattern and installed as shown in attachment 2. The contractor must submit a sample for approval to the 341 FSS POC: Ms. Kristy Lance if equal color and pattern is used. Cove base shall be black or dark brown 4-inch rubber or an equal complementary color in all areas. Color must be approved by 341 FSS POC: Ms. Kristy Lance if equal complementary color is used. No other types of cove base are authorized for installation (carpet, wood, etc.).

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2. GOVERNMENT REQUIREMENTS FOR CONTRACTOR PERSONNEL

2.1. CRIMINAL BACKGROUND HISTORY CHECK PROCEDURES.

The Contractor will undergo all necessary criminal background history checks required to access Malmstrom AFB. Any personnel who fail these necessary checks will not be authorized to access Malmstrom AFB.

2.2. REQUIRED DOCUMENTATION

The Contractor’s on-site personnel are required to abide by all real world FPCON measures, RAMs, Shelter-in-Place, Evacuations, Lock-Down Notices as directed (i.e., mandatory badge /ID Check, hand carried items will be searched, etc.).

2.3. COMBATING TRAFFICKING IN PERSONS (CTIP)

In accordance with FAR 52.222-50, Combating Trafficking in Persons, the Contractor shall notify its employees of The United States Government's policy prohibiting trafficking in persons, described in paragraph (b) of this clause and the actions that will be taken against employees or agents for violations of this policy. Contractors, subcontractors and their employees shall not:

- Engage in any form of trafficking in persons during performance of the contract.

- Procurement of commercial sex acts during performance of the contract.

- Use forced labor in the performance of the contract.

2.3.1. Combating Trafficking in Persons Training: The website includes DoD policy on CTIP, CTIP training information, and links to the National TIP hotline, the DoD IG website, the Department of State Office to Monitor and Combat Trafficking in Persons, and other Government and non-Government organization websites. The DoD CTIP website is http://ctip.defense.gov/.

3. GOVERNMENT FURNISHED NEEDS

3.1. FURNISHED UTILITIES.

The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

3.2. UTILITY CONSERVATION.

The Contractor shall adhere to all base level utility conservation practices or requirements. The Contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.3. TELEPHONE SERVICE.

The Government shall only provide base and local commercial telephone service. Long-distance service, if desired, shall be at the contractor’s expense.

3.4. SECURITY, FIRE AND MEDICAL SERVICES.

The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis.

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3.5. MAIL SERVICE.

The Contractor shall be responsible for coordinating with the US Postal Service for the delivery of mail to the Contractor's facility or post office box.

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION.

The contractor shall perform the services required under this contract during the following hours. The contractor is not required to perform services on Federal Holidays. Working hours will be from 7:00 AM to 4:30 PM, Monday through Friday.

4.2. FEDERAL HOLIDAYS.

• New Year’s Day – 1 January • Labor Day – 1st Monday in September

• Martin Luther King Day – 3rd Monday in January • Columbus Day – 2nd Monday in October

• Washington’s Birthday – 3rd Monday in February • Veteran’s Day – 11 November

• Memorial Day – Last Monday in May • Thanksgiving Day – 4th Thursday in Nov

• Juneteenth – 19 June • Christmas Day – 25 December

• Independence Day – 4 July

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.3. BASE CLOSURES.

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL CLEARANCES AND

VEHICLE PASSES.

The contractor shall comply with all requirements and procedures IAW AFFAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference.

4.5. TRAFFIC LAWS.

The Contractor and its employees shall comply with base traffic regulations.

4.6. WEAPONS, FIREARMS, AND AMMUNITION.

Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their Contractor-owned or privately owned vehicle while on Malmstrom AFB.

4.7. FOR OFFICIAL USE ONLY (FOUO).

The Contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

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4.8. REPORTING REQUIREMENTS.

Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.9. PHYSICAL SECURITY.

The Contractor shall be responsible for safeguarding all government property and controlled forms provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

4.10. CONTRACT MANAGER.

The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.11. PERSONNEL.

Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection. The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of the installation and its population.

4.12. SUBMISSION OF CONTRACTOR INVOICES.

Contractor shall submit invoices for payment to all of the following personnel and/or email addresses within 30 days of completing contract requirements:

Point of Contact Email Address Phone Number

Ms. Kristy Lance kristy.lance.1@us.af.mil 406-731-3551

5. EXECUTION

5.1. PERFORMANCE PERIOD

The performance period will be 120 calendar days after flooring is received on site. The contractor must submit all shipping/receiving manifests to the CO within 48 hours of delivery to establish the official Day 1.

5.2. COORDINATION WITH FACILITY MANAGER

The contractor shall coordinate all activities with the Facility Manager, understanding that the facility will be in use during installation. Government personnel (341 FSS) will be responsible

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for moving furniture and IT systems (computers, printers, etc.), disconnecting and reconnecting as necessary. The contractor must submit a detailed phasing and furniture mobilization plan to the COR for approval at least 14 days prior to beginning work, explaining a shift-by-shift phasing schedule.

5.3. CONTRACTOR VERIFICATION OF REQUIREMENT SPECIFICS REQUIRED

The contractor is to verify the square-footage listed in 1.1. to be correct prior to purchasing materials and beginning work. The contractor shall install the flooring as recommended by the manufacturer, using the direct glue down method. The contractor shall provide all materials required to clean, patch, level, and prepare substrate (to include removal of all previous carpet glue) for the new flooring. Flooring shall be installed in accordance with attached floor plans.

The contractor’s performance must meet or exceed The Carpet and Rug Institute’s Standard for Installation of Commercial Carpet, CRI 104 (2019). Installation must be performed in strict compliance with all local, state, and federal regulations. The Occupational Safety and Health administration Hazard Communication Standard must be followed.

5.4. COR INSPECTION AND ACCEPTANCE

The COR will inspect and accept each phase as the contractor completes them, prior to the contractor beginning the next phase. The COR must sign off on all prep work prior to carpet installation. If any areas are found to be unacceptable when inspected by the government, the contractor shall re-perform until the newly installed area meets standard commercial practices.

5.5. COVE BASE REMOVAL

Cove Base, Edge Guards and Transition Strips. In all areas, the cove base will be replaced with 4-inch rubber. The contractor shall provide and install aluminum bend-down type edge guard and rubber /vinyl transition strips for direct glue down flooring where required. The contractor shall take precautions to prevent wall damage and repair areas that are damaged from cove base removal.

5.6. FUTURE REPAIRS

The contractor shall provide 24 carpet tiles for attic stock to the Facility Manager, for future repairs.

6. CLEAN-UP

6.1. JOB-SITE RESPONSIBILITY

Clean-up of the job site shall be the responsibility of the installation contractor. The contractor will perform a final vacuum on all carpeted surfaces when completed.

6.2. OFF-BASE DISPOSAL

Waste generated by the contractor in performance of the services specified with this SOW shall be disposed of by the contractor off base in compliance with State and Local Ordinances.

7. APPENDICES

The government will make all publications, forms, references, and report formats listed available.

Publications can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications, which result in a decrease, or no

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change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the Contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the Contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance.

Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the Contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the government to performance in accordance with such change, at no increase in contract price.

ATTACHMENTS:

1. Floor & Phase Plans

2. Carpet Tile Cut Sheet

3. Pre-Approved Contract Carpet Manufacturers

ATTACHMENT 1

ATTACHMENT 2

ATTACHMENT 3

Mohawk Contract #: FA8003-23-C-0003 POC: Annaleigh Warmack Phone: 706-459-4965 Email: Annaliegh_warmack@mohawkind.com

Engineered Floor (J&J) Contract #: FA8003-23-C-0004 POC: Rachell Byers Phone: 800-241-4585 Email: contract.team@engineeredfloors.com

Interface Contract #: FA8003-23-C-0005 POC: Brian Titus Phone: 801-839-6685 Email: brian.titus@interface.com

Mannington Contract #: FA8003-23-C-0006 POC: Jody Steger Phone: 703-489-5698 Email: jody.steger@mannington.com

Tarkett Contract #: FA8003-23-C-0007 POC: Rich Padgett Phone: 757-810-8893 Email: Richard.padgett@tarkett.com

Milliken Contract #: FA8003-23-C-0008 POC: Tammy Drake Phone: 706-880-5727 Email: tammy.drake@milliken.com

Bentley Mills Contract #: FA8003-23-C-0009 POC: Mindy Dever Phone: 859-536-7846 Email: mindy.dever@bentleymills.com

FA462626Q0045

mailto:Annaliegh_warmack@mohawkind.com mailto:contract.team@engineeredfloors.com mailto:brian.titus@interface.com mailto:jody.steger@mannington.com mailto:Richard.padgett@tarkett.com mailto:tammy.drake@milliken.com mailto:mindy.dever@bentleymills.com