SOW ER corridor doors camera system PACS install project 9-8-2022.pdf

Claremore Indian Hospital

Indian Health Service

US PHS Indian Hospital

101 South Moore Avenue

Claremore, Oklahoma 74017 Phone: (918) 342-6020 Fax: (918) 342-6217

SCOPE OF WORK

Emergency Project to Secure ER-Cross Corridor

Doors,Cameras, PACS Installation

Project # OK2CAS14H4

August 15, 2022

I. Objective:

The objective of this project is to install secured control door assemblies with monitoring cameras for the ER department at the Claremore Indian Hospital located in Claremore, Oklahoma. The hospital is a 110,000+ ft2 hospital building that consists of outpatient services such as OB/GYN, Behavioral Health, Pediatrics, Medical/Urgent Clinics, Contract Health, Dental, WIC, Pharmacy, Diabetes Education, and Public Health, as well as in-patient services that includes ER, OB, in-patient, OR, diagnostic Radiology services, and ICU.

II. Background:

The ER department is not currently isolated from the rest of the hospital with normal daily traffic going thru main corridors that split up the ER Department into three sections. The original cross-corridor doors were removed due to non-code compliance and were never re-installed, just removed. In order to isolate ER physically from the rest of the hospital, the two missing cross-corridor door assemblies need to be re-installed with Physical Access Control System (PACS) card readers on both sides of the doors, install a local digital CCTV camera system for ER nursing to monitor patients presenting to the two new doorways, ER patient waiting in hallway 3, main ER hallways (2), and ER patient restroom doors. The location of the two new door assemblies do not interfere with the existing ceiling features. Since the hallway will be secured, the room 245 doorway to hallway 6 in the 2 hour fire-rated barrier needs removed and filled in properly. The existing south

ER entrance from the ER waiting room 1201 does not currently automatically open upon card reader activation (have to pull to open after card reader activation) and automatic door operator currently is activated by remote-release buttons inside the ER registration office 1202 and on the inside of ER hallway 7 to exit. Automatic opening upon activation by card reader is needed for this set of doors. The hospital’s IT department will install telephones on the outside of each new cross-corridor door location (2) and will be in place by the time this project is completed.

The existing ER Department layout is shown in the following attachment along with locations for the new doors, walls, CCTV system, and access controls:

Attachment A. Current ER Department Area Layout & Conditions

III. Schedule of Work to be Performed by Contractor:

A. General:

1. The contractor shall be responsible for all aspects of verifying the layout of existing conditions and locations of the two new corridor door assemblies, camera system locations, and card reader/PACS installation. Any photos and/or sketches are for reference use only.

If any clarification or additional information is required, the IHS contracting officer shall be notified with a written Request for Information (RFI).

2. Contractor shall provide all labor, materials, supplies, tools and equipment, transportation, supervision and all other necessary items for installation of the two cross-corridor door assemblies and camera system.

3. The Claremore Indian Hospital is a tobacco free campus. No smoking or tobacco use is permitted on the campus grounds.

4. The Contractor shall provide their own Personal Protective Equipment (PPE), LOTO equipment, infection control barriers, vehicles barriers, and any other safety related supplies, materials, and equipment.

5. The Contractor shall be responsible for furnishing to the Government an access roster with the names of all employees performing work on the project and shall be responsible for ensuring the access roster is current throughout the contract performance period.

6. As-built prints for plumbing, sewer, medical gas lines & outlets, life safety features, building construction, etc. are available for review.

7. Signing in/out and scheduling of contractors and sub-contractors shall be coordinated with the Project Manager or his designee in his absence in order to maintain efficient use of traffic-flow, parking, access to building and locked areas.

8. The Contractor shall, at all times on the hospital campus including storage areas and work sites, keep the work area and public access areas free from accumulations of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, equipment, and materials that are not the property of the Government. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory according to IHS Facilities Management.

9. Work performed shall minimize interruptions to the hospital by performing work after normal business hours or weekends when required. Hours of work shall be coordinated with the X-ray department and Project Manager

10. Contractor shall abide by all following codes concerning work performed on-site:

a. International Building Code

b. FGI 2018 Guidelines for Design & Construction of Healthcare Facilities

c. NPFA 13 Standard for the Installation of Sprinkler Systems - 2015

d. NFPA 70 National Electrical Code - 2017

e. NFPA 99 Healthcare Facilities - 2012

f. Medical Gas Codes & References (including CGA)

g. NFPA 72 National Fire Alarm Code - 2010

h. NFPA 80 Standard for Fire Doors and Other Opening Protectives - 2010

i. NFPA 101 Life Safety Code 2012 edition

j. NFPA 105 Standard for Smoke Door Assemblies and Other Opening Protectives –

k. NFPA 221 Standard for High Challenge Fire Walls, Fire Walls, and Fire Barrier

Walls-2012 edition

l. International Plumbing Code

m. International Mechanical Code

n. ASHRAE 170 - 2017

o. OSHA and EPA regulations

p. BHMA/ANSI A156.19-2019 Standard for Power Assist and Low Energy Power

Operated Swinging Doors

q. Homeland Secuirty Presidential Directive-12, FIPS 201-2 compliance for Physical

Access Control Systems (PACS) requirements.

r. UL listings per applicable material and equipment.

s. Other associated or referred NFPA and building guidelines for healthcare construction as noted in the IHS 2019 A/E Design Guide https://www.ihs.gov/des/publications/

t. Only National Fire Codes are used for determing Life Safety Requirements in IHS facilities (NFPA 5000 not included).

11. Contractor is allowed to use the hospital’s dumpster as the work involved is expected to be low-quantity generator of waste and debris. However, Contractor shall recycle metal waste and is not allowed to be place in the hospital’s dumpster.

B. Cross-Corridor Door Assembly Installation

1. New walls:

a. Construct two 7’10”L x 9’H smooth-finished walls in the designated location for 7’4”W x

7’H opposing-swing/dual egress double-door doorway.

b. The walls shall be constructed with 3-5/8”W, minimum 20 gauge metal studs (for West door assembly, install according to automatic door operator installation requirements), https://www.ihs.gov/des/publications/ and 5/8” Type X gypsum board. Walls shall be properly braced above the ceiling for horizontal support at multiple locations. Smooth finish to be accomplished with joint compound and joint tape, sponged smooth finish to reduce dust, primered, and painted with matching Sherwin Williams Promar 200 zero VOC paint.

c. Repair areas on all connecting corridor walls.

d. Remove, modify, and reinstall existing crash rails to accommodate the new doors.

e. Cut thru flooring and attached new walls to concrete floor/old VCT flooring. Patch holes in floor where needed.

f. Install new matching cove base along all new perimeter walls in the corridor where needed and where any existing cove base was removed to accommodate the new cross-corridor door assemblies.

2. New doorway assemblies – located in the means of egress in a NFPA 101 Healthcare

Occupancy:

a. Install two new 7’4”’W x 7’H opposing swing steel doors and steel door frames at the described locations.

b. West door assembly shall have commercial/healthcare-grade, heavy duty, low-energy automatic door operator(s) installed (Stanley M-Force, Assa Abloy SW100i/200i, or equivalent) to control both opposing-swing doors together with any exterior controls

(on/off and hold-open buttons) placed on the east side of the door assembly (inside of the ER department in hallway 6) to prevent tampering from the outside. Door frame requirements are affected by automatic door frame installation requirements. For example, Stanley M-force automatic door operator requires door frame with 6” high and

5.5” deep header.

i. Automatic door operation on both sides of the door shall be set up to automatically open the opposing swing double doors upon activation of the card reader on each side of the door assembly. Contractor to install all controls required to ensure proper operation of the doors. Electrical source to be provided by a Life Safety Branch 120 VAC circuit per NFPA 101 Life Safety Code-2012 edition for Powered Door Leave Operation and Access-Controlled Door Leave

Operation (See Electrical Section III.E.3).

ii. Doors with automatic door operators shall have signage installed per manufacturer’s and NFPA requirements for automatic door operators.

c. Powererd door leaf operation and locked doors in a means of egress requirements in

NFPA 101 LSC, NFPA 72 National Fire Alarm and Signaling Code, and BHMA/ANSI

A156.19 are to be followed. This includes connecting the power-door operator and locking arrangements to the fire alarm system.

d. Contractor shall install maglocks on each door, 1200 lb rated, and connect all maglocks to the fire alarm system PACS control relay to de-energize up fire alarm system activation per NFPA requirements to allow unrestricted means of egress passageway to exits.

Contractor shall also provide red-line fire alarm prints showing the location off the added door-release devices.

e. Door frame shall be minimum 16 gauge. 14 gauge preferred, primered, and painted to match existing.

f. Hollow steel doors shall be non-rated minimum 18 gauge 1-3/4” thick with 5”x25” lite kit or similar to existing tempered safety glass lite kits.

g. All doors to be installed with heavy-duty commercial-grade continuous hinges with satin nickel finish or similar to existing door hardware.

h. All steel doors shall have stainless steel push plates or push bars, and 36”H kickplates installed on the traffic side of each door.

3. Fill in room 245 south wall door entrance connecting to hallway 6.

a. This is a 2 hour fire-rated barrier and Contractor shall infill the wall according to NFPA

101 Life Safety Code-2012, NFPA 221-2012, and the Gypsum Association Publication

GA-225-2019. Summary of the repair includes fastening two layers of 5/8” Type X gypsum with overlapping joints to metal studs.

b. Remove 3’0”W x 6’8”H door and door frame, and remove flooring down to concrete. Infill doorway opening with matching studs of the same gauge and width as the existing wall, fiberglass insulation for sound attenuation; install 5/8” Type X gypsum board according to

Section III.B.3.a. listed above; apply joint tape and joint compound with a smooth finish, primer all new and repaired gypsum board, install and replace vinyl wall paper from floor to ceiling. Koroseal commercial-grade vinyl wall paper to be provided by the hospital.

Paint to match existing walls using Sherwin Williams zero-VOC Promar 200 eggshell/satin paint.

c. Install matching cove base.

C. Physical Access Controls Installation (Follow NFPA 101 Life Safety Code requirements).

1. Contractor to match existing access control hardware and components and set up similar to the existing PACS system.

2. Install card readers on both sides of each cross-corridor door, total of four (4) to restrict access to staff-only to control ER traffic into ER and to restrict ER patients from accessing other hospital spaces by leaving the ER.

HID card readers Part # 920PHRNEK0006T

Reader, HID PivCLASS RP40-H Series, SE E, Wiegand On, Pigtail, black, LF STD HF

STD/SIO/SEOS/FIPS/CAK, 485 FDX, STD-1 Security, Red LED, flashes green on read, buzzer on, optional tamper, open COLL, FIPS 200-bit, MiFARE/DESFire 56-bit CSN, IPM

Off, UART Off.

3. Contractor shall program the card readers similar to existing card readers on the RS2

Technologies PACS system. We currently utilitize RS2 AccessIt! Universal.net software version 9.

4. Install two PUSH-TO-EXIT buttons with “EMERGENCY ONLY” covers per NFPA requirements within 60 inches of each set of doors and between 40-48”H to override the maglocks. These shall be located on the inside of each door assembly.

5. Install two separate visual and audible alarms with all wiring and power supplies on the ceiling or wall mounted by the ER room 258 north door on the inside of the room to alert ER staff when someone activates either “EMERGENCY ONLY” PUSH-TO-EXIT buttons.

Location may be changed as approved by the Facility Manager to facilitate optimal viewing by ER staff. Wiring to be installed and connected similar/matching to existing PUSH-TO-

EXIT buttons in other areas of the hospital.

6. Install REX motion sensors and door sensor kit on the ER department side of each door.

Motion sensors shall be programmed to NOT request exit upon detection.

7. Contractor shall install matching colored cabling (yellow) from the card reader locations to the existing controller control cabinets and power supplies for the locks (24 VDC) and readers (12 VDC) location in IT closet 234 inside the Maintenance room 230.

a. This includes installing two new card interface controller boards in the existing cabinets and installing a new enclosure for two additional card reader interface boards (or all four in a new electrical enclosure to the left side of existing).

b. There is space for additional hardware to use the existing power supplies for the readers and the strikes/locks.

c. Contractor shall install either remote-controlled or hard-wired door release systems

(buttons) for each set of double doors (2) controlled at the ER north nurses’ station.

Include one spare remote-release button to be provided to the Facility Manager.

Location of the two remote-door releases to be installed above the counter, easily accessible, and labeled for door location.

8. Contractor shall provide a red-lined print showing addition of the new card reader/hardware locations installed on the existing PACS system.

D. Camera System Installation

1. Install a digital CCTV system with six 4MP digital color fixed cameras, 27” LED monitor installed on a pivotal/swing wall mount installed over the north ER nurses station south wall.

Locations of each camera noted per Attachment B.

a. Camera Location #1 – HW 3 by south double doors to monitor seating area.

b. Camera Location #2 – HW 6 west side of new west ER corridor door assembly to monitor patients/visitors presenting at the door.

c. Camera Location #3 – HW 6 on east side of new west ER corridor door assembly for staff to monitor HW 6 inside of ER Department.

d. Camera Location #4 – HW 7 north end looking south to monitor hallway.

e. Camera Location #5 – HW 6 east side of new east ER corridor door assembly to monitor patients/visitors presenting at the door.

f. Camera Location #6 – HW 7 by door to ER Nourishment Station door 263 looking north to monitor entrances to ER public restrooms 261 and 262.

2. Install any electrical enclosure towards the ceiling to house all electrical and camera system equipment (power supply, network interface, etc.).

3. Contractor to provide ability for ER staff at the north nurses station to view all 6 camera views at the same time.

E. Electrical

1. Install one duplex receptacle for the LED screen on a new, hospital-grade 20 amp duplex receptacle (red) with a cut-in duplex handy box on a new dedicated 20 amp rated circuit from electrical panel EM inside the ER department (approximately 28 feet horizontally from new receptacle to electrical panel plus up and down runs). Receptacle location to be near the LED screen installation location.

2. Install two backlit red LED EXIT signs on both sides of the two new cross-corridor door assembly walls above the doors (total of 4). Connect new EXIT signs to the existing EXIT sign circuit in the area that is CONFIRMED to be on a Life Safety electrical branch circuit per NFPA 99. The EXIT signs do NOT need battery back-up as they are on the emergency generator Life Safety Branch.

3. Install one dedicated electrical circuit and conduit for the new automatic door operator from the new door location to electrical Life Safety Panel LS-2 located in the main electrical room

236. NFPA 99 Healthcare – 2012 edition requires that a Life Safety Branch circuit must be dedicated and separated from all other branch circuits, and only the functions listed under

6.4.2.2.3 are allowed (no intermixing of other circuits) to be connected to the Life Safety

Branch.

F. Install and Program Existing South ER Hallway 7 Entrance to Automatically Open Upon

Card Reader Granted Access

1. Contractor shall provide all components and programming to the existing PACS system for the card reader at the ER Hallway 7 south entrance from the ER waiting/ER entrance area to automatically open the double doors upon card reader granted access. The ER South double doors have two LCN 4600 automatic door operators that automatically open from the inside when the door activation button is pressed or when the remote-release button from the ER Registration Office 1202 is pressed. The ER South doors only unlocks by interrupting power to the door maglocks upon card reader grants access and when the

PUSH-TO-EXIT button is pressed.

G. Materials

1. All commercial vinyl wall material shall be Koroseal “Desert Sand” texture, “Oyster” #5821-

10 vinyl wall covering or equivalent, and shall apply the manufacturer’s recommended wallpaper adhesive. Walls to be covered shall be primered before covering with vinyl wallpaper.

2. All cove base shall be Roppe 100 black rubber-vinyl compound cove base in matching heights, equivalent, or as noted in submittal.

3. All paint shall be Sherwin Williams low or zero VOC, satin/eggshell for walls, semi-gloss latex enamel/Direct-To-Metal (DTM) acrylic for metal door frames with colors selected by

Project Officer. New drywall installed shall have primer applied before painting or applying any other surface material.

4. All electrical duplex receptacles shall be hospital grade, ivory, 120 VAC, minimum 20 amp rated. Receptacles within 6’ of wet location areas shall be of the same type but GFCI. Light switches installed shall be heavy-duty commercial grade ivory. All receptacles or light switches on emergency power shall be red with a red cover plate.

5. All electrical receptacles, light switches, disconnects, and other building electrical items installed shall be labeled for power source location (panel and circuit breaker #).

6. Electrical wiring installed shall be according to NFPA 70 NEC-2017 and NFPA 99-2012

Healthcare.

7. All gypsum board installed shall be 5/8” Type X fire-rated. For any other thickness or non-rating, Contractor shall receive approval from the Facility Manager.

8. All applied joint compound and taping shall be provided with a smooth finish for painting, attaching wall protection, or for applying commercial-grade vinyl wallpaper.

9. All steel door frames installed shall have the jointed fill in with the appropriate material, sanded smooth, and painted two coats with zero-VOC latex enamel, acrylic, DTM, etc., Sherwin Williams paint recommended for use on metal surfaces.

10. All doors to be installed shall be steel.construction 1-3/4” thick, 7’H with stated width, and less than 1” undercut.

11. All door locksets shall be Corbin Russwin CL3300 series extra heavy-duty commercial lockable lever with 626 NZD finish with D1 keyway. Match existing facility door brackets and push plates in hospital (4-1/2” x 4-1/2” ball-bearing hinge heavy duty) unless specialty door hinge is required. If other type is specified, it shall be approved thru a submittal.

12. All flooring shall be healthcare use, commercial grade, and shall be low-maintenance (no waxing required) Johnsonite IQ Optima or equivalent with heat welded seams or equivalent inside departments, and Flexi-Flor RCA #758 Fresh Cream commercial-grade rubber flooring 3 mm or other approved color in main hallways where existing.

13. All flooring surfaces shall be prepped for the new floating flooring to lay flat with no visible low or high spots.

14. Camera hardware for CCTV shall match existing when possible, otherwise approved thru submittal.

15. Telephone system hardware, cabling, and components shall be coordinated with the project officer and the hospital’s IT department.

IV. General Requirements

A. Point of Contacts:

All applicable documents shall be distributed as follows:

Facility Manager, IHS COR, & Project Officer

Shawn Chopper, Facility Manager & Engineer

Facilities Management

US PHS Indian Hospital-Claremore

101 S. Moore Avenue

Claremore, OK 74017

Phone: (918) 342-6020 shawn.chopper@ihs.gov

B. Contractor Work Hours:

Monday through Friday, normal business hours of 7:45 am to 4:30 pm, after normal business hours of 4:30 p.m. to 10 pm, and weekends from 7:00 am to 7 pm. Work identified in this scope of work shall be accomplished while the hospital is occupied and operational. Coordination and scheduling of work is shall be coordinated with the IHS COR. Work performed shall be planned to minimize the impact to services to the hospital by working after-hours and weekends when needed.

All inpatient areas are occupied 24/7 but may or may not have patients present at any given time.

All outpatient areas are occupied during normal business hours 7:45 am to 4:30 pm

Monday-Friday.

C. Safety Requirements:

1. Contractor shall abide by all Safety, Security and Infection Control Policies and

Procedures of the Claremore Indian Hospital.

2. Before any construction or services are to be performed within an IHS healthcare mailto:shawn.chopper@ihs.gov facility, The Contractor is 100% responsible for implementing and maintaining all

Safety and Infection Control Measures during performance of their contract. Initial and periodic inspection will be conducted by the IHS COR, Safety Officer, and

Infection Control Officer and any deficiencies will have to be immediately corrected by Contractor. The implementing of all Safety and Infection Control

Measures is the sole responsibility of the Contractor to ensure these measures meet OSHA & NFPA Codes and ASHRE & The Joint Commission Standards.

3. All trades shall comply with all typical laws and standards. The contractor shall review procedures with respect to Life Safety and Infection Control measures prior to beginning inspection job. A film video shall be made available to the contractor to view prior to starting inspection to comply with infection control procedures during hospital construction.

a. Video on "Infection Control during Construction".

b. OSHA standard 1926.28 Personal Protective Equipment (PPE).

c. ILSM (Interim Life Safety Measure) Policy.

d. CDC Guideline for Environmental Infection Control in Health Care Facilities 2003, updated July 2019.

https://www.cdc.gov/infectioncontrol/pdf/guidelines/environmental-guidelines-P.pdf

e. Pre-Construction Risk Assessment (PCRA) per type of project of activity per matrix of precautions for construction and renovation per “Pre-Construction Risk Assessment”

Policy.

f. Contractor shall read and agree to all the health safety regulations needed for this job.

g. Infection Control Risk Assessment (ICRA) per type of project of activity per matrix of precautions for construction and renovation-Type 1-5 per "Infection Prevention &

Control Plan” policy.

D. Quality of Workmanship:

Contractor shall perform high quality trade & craft workmanship. All work shall conform to, and comply with, the latest edition & version of ALL applicable codes including, but not limited to, OSHA, NFPA, IBC, FGI Guidelines for Design and Construction of Health Care

Facilities 2014 edition, and The Joint Commission Codes, Standards and Guidelines for

Hospitals (CAMH) latest update.

E. Project Review, Coordination, Meetings and Submittals:

1. After Contractor receives the Notice to Proceed (NTP) from IHS Contracting Officer, Contractor shall coordinate with the IHS Contracting Officer to schedule a date and time to have a Pre-Construction Conference project review meeting. The Contractor is responsible to provide meeting minutes to the IHS CO and IHS COR within five business days after this meeting.

2. The Pre-Construction project review meeting shall be conducted prior to start of any construction work to ensure that all communication and documentation is in order and approved. At this meeting the Contractor shall also provide the following additional information:

Gantt Chart Progress Schedule;

List of Contractor’s on-site staff and, if any, sub-contractor listing;

Submittal Register for items that will be submitted for this project;

3. Prior to the start of any work, Contractor shall have items above reviewed and approved by the IHS COR and IHS Contracting Officer.

4. Contractor shall provide submittals for IHS COR review and approval. IHS COR shall respond within seven business days with either an approval, return for correction, or disapproval.

5. Contractor shall provide all warranties for installation, craftsmanship, and material to the

IHS COR and IHS CO at the completion of the project.

F. Submittals / Request for Information (RFI):

1. Submittals may be drawings, sketches, manufacturer’s literature, catalog descriptions, or other descriptions in sufficient detail to allow a decision. Submittals shall be required as follows:

a. The contractor shall submit a layout (sketch, print, AutoCAD drawing, etc.) of the proposed layouts at IHS according to the SOW.

b. Submittals shall be provided where called for in the specifications or on the drawings.

c. For any item the contractor proposes to substitute for a specified item as same “or equal”.

d. For any proposed design change or deviation from the specifications or the drawings.

e. For anything in the plans or specifications found to conflict with applicable codes and standards.

f. Contractor shall provide electronic submittals and any MFG signed & dated warranties

2. Substitutions or deviations not approved by the COR shall risk rejection. Work shall not commence until all submittals are approved.

3. A Request for Information (RFI) document shall be required on this project for anything not understood by the contractor.

4. All chemicals and materials used with SDS information shall be turned in BEFORE use to the Facility Manager/COR for approval.

G. Period of Performance:

60 calendar days after NTP