SOW DynaCAD 5 Breast Prostate Service Plan.pdf

STATEMENT OF WORK

INTRODUCTION: Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, Florida 33744, procured a highly specialized software package for post-MRI acquisition image processing to aid Radiologists in the evaluation/interpretation of breast, prostate, and neurological MRI imaging, and for use in the guidance of breast and prostate, MRI Guided, percutaneous biopsies. The current service warranty will expire on 08/20/2025 and requires a new service plan for continuance.

BACKGROUND: This Statement of Work (SOW) outlines the requirements for ongoing support and maintenance of the Invivo DynaCAD software at the Bay Pines VA Healthcare System. DynaCAD is critical to providing advanced MRI analysis, specifically for breast and prostate imaging, and this continuation ensures its continued optimal performance and reliability.

OBJECTIVES: The primary objectives of this project are to:

• Ensure continuous and optimal operation of the DynaCAD software

• Provide timely and effective technical support and troubleshooting

• Conduct regular maintenance and apply necessary updates and upgrades

• Offer ongoing user support and training

• Monitor system performance and implement optimizations as needed

• Provide (2) software tune-ups per year at the customers request

SCOPE OF WORK: Bay Pines VA Healthcare System is requesting the vendor provide a service plan for DynaCAD 5 Breast & Prostate Imaging software packages. The software currently exists on Bay Pines VA server hardware and is functionally integrated within the existing Bay Pines VA medical LAN of imaging scanners (unlimited), and Philips Intellispace (PACS). Access to regular product updates and improvements.

BRAND ONLY

SOFTWARE FUNCTIONAL AND PERFORMANCE CHARACTERISTICS:

DynaCAD 5 Breast & Prostate

• Fully automated post acquisition image processing

• User customizable hanging protocols

• Automated transfer of images, statistical data and Prostate PI-RADS® reports to PACS

• Ability for concurrent/simultaneous users of breast and prostate modules

SPECIFIC FUNCTIONAL NEEDS/SALIENT CHARACTERISTICS

• Software must be compatible with ALL existing MRI imaging devices at Bay Pines VA (various manufacturers)

• Software must be compatible with existing Philips Intellispace PACS network

• All MRI image post processing must be fully automated requiring no end user prompts.

• DynaCAD 5 Breast & Prostate module must allow for concurrent/simultaneous use by at least

3 interpreting radiologists i.e. a 'breast interpreter', a 'prostate interpreter' and one other user simultaneously, and/or 2 'breast interpreters' OR 2 'prostate interpreters' and one other user simultaneously.

• DynaCAD 5 Breast & Prostate module must allow for customizable hanging protocols to accommodate all Bay Pines VA Mammography interpreting Physicians.

• DynaCAD 5 software package must be able to 'run' concurrently.

• All Analysis reports, statistical data and Prostate PI-RADS reports must be auto generated, displayed with the appropriate images at the time of study interpretation, and with the ability to be sent to PACS as and when desired by the interpreting radiologist.

TRAINING: Provide two days of on-site application training and one-time per year. Training for end users to include live (at the point of product installation/integration) and online training for fast onboarding and product adoption. Ongoing training for the software modules purchased to be available via the software publisher's education portal (with the establishment of individual user accounts) for as long as the purchased products are in use at Bay Pines and supported by the publisher.

SOFTWARE LICENSE: The arrangement between Bay Pines VA Healthcare System and the vendor for access to DynaCAD 5 referenced above is continuance of a perpetual license with a purchased annual service plan.

DELIVERY SCHEDULE: Continuance of service plan should start on 08/20/2025 to avoid disruption of use.

PLACE OF DELIVERY AND PERFORMANCE: Bay Pines VA Healthcare System, 10000 Bay Pines Blvd, Bay Pines, FL 33744.