SOW - Drain Flush Fill Boiler and Chiller.pdf

25 March 2025

STATEMENT OF WORK

Project Number 202500539

Drain/Flush/Fill Boiler and Chiller System

FACILITY 407

1. SCOPE: The proposed work on this project consists of providing all labor, equipment, and materials to drain boiler (estimated 3,000 gal) and chiller (estimated 2,000 gal) closed looped systems, flush system using power flush product, refill systems with 30% propylene glycol, fill feeder/hopper with propylene, and perform testing and balancing on pumps at Mechanical Room, Building 407, Maintenance Group of The West Virginia Air National Guard (ANG) at McLaughlin Air National Guard Base.

2. LOCATION: West Virginia Air National Guard, 1679 Coonskin Drive, Charleston, West Virginia, 25311-5000.

3. WORK TO BE ACCOMPLISHED: The work to be performed includes the following principal features:

A. Special Notes -

1) Daily removal of debris shall be accomplished at the end of each work day. No materials may be left on the work site that may be blown by wind or present a hazard to vehicle or pedestrian traffic.

2) Welding, cutting and burning operations may be anticipated in this project. The Contractor shall contact the Base Fire Department at 341-6220 to receive the Burning and Welding Permit prior to starting any operations that produce a spark or flame such as burning, welding, grinding, cutting or drilling.

B. Demolition -

1) Demolition on this project includes removal of existing Hot Water Coils and minute amounts of glycol (anti-freeze) and the removal and disposal of the current shaft and bearings. The Contractor shall recycle or dispose of any glycol (antifreeze) In Accordance With (IAW) all applicable Federal, State and Local regulations.

2) Demolition of the existing piping or gaskets is a possibility.

3) Demolition of the existing gas line from the roof penetration to the existing unit.

C. Waste Disposal and Site Clean Up -

1) The Contractor shall dispose of all demolition debris or materials at off Base location(s) in compliance with all State and Federal and local regulatory guidelines. The Contractor shall submit dump receipts or tickets to the Base Civil Engineer.

2) The Contractor is encouraged to recycle materials recovered during the demolition process whenever possible. The Contractor shall provide the BCE with a list of recycled materials. Documentation of recycled materials should include the approximate weight and cubic feet of each material.

D. New Work –

1) The Contractor shall drain and dispose of (off base) boiler and chiller systems.

Estimated (boiler closed loop 3,000 gal) (chiller closed loop 2,000 gal)

2) The contractor shall flush the boiler and chiller systems for 24 hours with approved power flush product, remove and dispose of flush product.

3) The contractor shall fully refill boiler and chiller systems with 30% propylene glycol.

4) The contractor shall fill feeder/hopper with propylene glycol for future use.

5) The contractor shall perform testing, adjusting and balancing using the standards and procedures as set forth by the Testing, Adjusting, and Balancing Bureau (ICB/f ABB) and SMACNA on all 5 boiler and 3 chiller pumps.

6) The contractor shall perform startup and inspection of all boiler and chiller pump systems, testing flow of proper operation, with the presence of the Civil Engineer Project Manager.

7) Contractor shall warrant his workmanship for a period of One (1) year from acceptance of work.

E. Hazardous Materials Removal and Disposal –

1) Any chemicals purged from the unit prior to removal and disposed of in accordance with all Federal, State and local regulations. A report shall be turned in to the Civil Engineer Project Manager.

2) Per the Base Asbestos Survey and Report this facility does not contain asbestos materials. However, should questionable materials be encountered the Contractor shall stop all work and notify the Base Civil Engineer.

3) Thermostats that contain mercury shall be disposed of in accordance with all Federal, State and local regulations.

4. TIME FOR COMPLETION: The entire work shall be accomplished within 30 days after date of issuance of the Notice to Proceed.

5. TOUR OF THE JOB SITE: Tours may be arranged by contacting the Facilities Operations Specialist of Base Civil Engineering, West Virginia Air National Guard, 1679 Coonskin Drive, Charleston, West Virginia 25311. Telephone: (304) 341-6632. Normal duty hours are 7:30 a.m.

to 4:00 p.m. Monday through Friday.

6. PERFORMANCE:

a. Submission of a bid by a Contractor shall be accepted as prima-facie evidence that he has examined the specifications and has satisfied himself as to the nature and location of the work and all other matters which can in any way effect the work or cost thereof under this contract. Any failure of the Contractor to acquaint himself with all available information, including a physical survey of the site of the proposed work, will not relieve him from successfully performing all the work required for a complete finished job.

b. The above brief outline of principal features of the work in no way limits the responsibility of the Contractor to perform all work and furnish all plant, labor, and materials required by the specifications and plans referred to herein.

c. Installation, workmanship, and all materials shall be guaranteed in writing by the Contractor to be free from defect under normal use for a period of at least one year. All repairs by the Contractor shall be performed at no expense to the Government.

d. Material submittals shall be accomplished in accordance with instructions pertaining to AF Form 3000, “Material Approval Submittal”. Contractor is to submit all shop drawings and material submittals for this contract within ten (10) calendar days of issue of the Notice to Proceed, or as directed by the Contracting Officer, to the Contracting Officer Representative. All submittals shall consist of one completed AF Form 3000 and four copies of material specifications and Material Safety Data Sheets MSDS”.

e. Contractor is to submit shop drawing in four copies to the Contracting Officer Representative. Two copies will be returned to the Contractor indicating approval or disapproval and the date of such action. The Contractor will not proceed with work that is detailed on shop drawings until the drawings are approved.

f. The contractor shall provide all safety equipment and instructions for use by his/her employees, and ensure that a copy is provided to the Contracting Officer Representative prior to commencing work.

g. Material Safety Data Sheets – A copy shall be submitted with the AF Form 3000 Material Approval Submittal form and the Contractor shall have a copy on display at the job site for all materials brought to and or stored at the job trailer, site office or at the site storage location. The Contractor shall ensure that copies have been provided to the Contracting Officer Representative prior to transporting any materials on to the Base.

h. All construction materials and chemical compounds shall be stored in the original container or properly marked containers and approved storage containers supplied by the Contractor. All hazardous or flammable compounds shall be stored in approved lockable storage boxes that shall be locked when not in the Contractors’ or his employee’s direct supervision. All surplus materials and or compounds shall be removed from the Base when work on the project is complete.

7. ACCESS AND GENERAL PROTECTION/SECURITY POLICY AND PROCEDURES.

This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204‐9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.